Church Management Roundup: 8.25.14
Five trends, tips, ideas, and stats to help church leaders manage well this week.
Church Management Roundup: 8.25.14

1. Have you seen your church records lately? "Your church possesses the following documents that qualify as 'church records': Articles of incorporation; constitution or bylaws; financial records; list of members; minutes of membership meetings; minutes of board and committee meetings; insurance policies; tax records; annual reports filed with the secretary of state; employment records; and deeds. The Model Nonprofit Corporation Act, under which many churches are incorporated, requires incorporated churches to maintain complete books and records of account, minutes of business meetings, minutes of board meetings, and a listing of current members" ("Church Administrator Professional Pack I: Office Management," ChurchLawAndTaxStore.com).

2. Don't let important tasks slip through the cracks. "We live in an age of information overload. … Psychologist and behavioral neuroscientist Daniel Levitin offers four tips, including this one: Externalize data. Rather than carrying around in your head a to-do list of 20 or 30 items, put them on paper. … When information is only stored in your head, the brain has a hard time focusing on everything, and uses up too much of its energy trying to recall what's on your list. Writing down your list manually also helps to encode the information into your brain through the use of muscle memory" ("4 Ways to Retrain Your Brain to Handle Information Overload," by Lisa Evans, fastcompany.com).

3. Three rules for more productive meetings. Michael Mankins offers these insights:

"Keep the invitee list to seven. The Rule of 7 states that every attendee over seven reduces the likelihood of making a good, quick, executable decision by 10 percent.

Make most meetings under an hour. Every additional minute generates more cost, so try blocking off shorter amounts of time that can be spent more productively. Can you get through your agenda in 30 or 45 minutes instead?

Use longer meetings sparingly. Create (and enforce) a new rule: any meetings scheduled to be 90 minutes or longer need senior approval"

("Yes, You Can Make Meetings More Productive," by Michael C. Mankins, hbr.org).

4. Go ahead—take a risk. "When you're in charge of running a team, it's easy to convince yourself that playing it safe is the responsible choice. … The truth is, risk avoiders are also opportunity missers. Is this risk avoidance excuse holding you back: 'I'm still working on the plan.' Let's say that you want to move to the next level, whatever that happens to be for your [church]. You begin planning and preparing for every possible scenario. You define contingencies with backup plans full of redundancies. You sometimes wonder how anyone could fail with a plan that covers all possibilities and that offers each a solution. But here's what you're not taking into account: While your perfect plan might prevent you from failing, it will also hold you back from succeeding if it's never executed" ("10 Bad Reasons to Avoid Risk," by Tom Panaggio, amanet.org).

5. Notable quote. "In the end, it is important to remember that we cannot become what we need to be by remaining what we are." —Max De Pree

This content is designed to provide accurate and authoritative information in regard to the subject matter covered. It is published with the understanding that the publisher is not engaged in rendering legal, accounting, or other professional service. If legal advice or other expert assistance is required, the services of a competent professional person should be sought. "From a Declaration of Principles jointly adopted by a Committee of the American Bar Association and a Committee of Publishers and Associations

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