A Credit Card Alternative
Instead of credit cards, my church issued Visa PEX cards to 26 employees. Each card keeps a zero balance until the employee emails me a request with an estimated amount that would cover a specific ministry expense. The request must clearly state the purpose of the expense. If the expense is approved, I go into our online PEX account and load the card with the requested amount. I then send the employee an email stating that the card has been loaded and a reminder to write the appropriate account number on the receipt. If any cash is left on the card after the purchase, I transfer that amount back to our PEX account and, thus, zero out the card.