Jump directly to the content

Q&A: Must We Keep Ballots From Board Elections?

One of these documents possesses the answer for churches.

We recently conducted elections for board members at our church's annual business meeting. We have a signed tally sheet from the three members who counted the ballots. Do we need to save the actual ballots? If so, how long do we keep them?

There are three possible answers to your question.

First, review your bylaws or other governing documents. Does it address the issue? Most church governing documents do not address the retention of ballots, but be sure to confirm this.

Second, if the bylaws do not address ballot retention, check out the state nonprofit corporation law under which the church is incorporated. Most state nonprofit corporation laws do not address this issue.

Third, in most cases, a church's bylaws and applicable nonprofit corporation law will not address ballot retention. In such a case, check your governing parliamentary authority for guidance. The current and newly revised ...

Join now to access this member-only content

Become a Member

Already a member? for full access.

Related Topics:
  • October 28, 2014

Related ResourcesVisit Store

Your Complete Guide to Virtual Church Meetings
Your Complete Guide to Virtual Church Meetings
A toolkit for legal and compliant business meetings
Pastor, Church & Law, Fifth Edition
Pastor, Church & Law, Fifth Edition
Learn which local, state, and federal laws apply to religious organizations.
Church Governance
Church Governance
What leaders must know to conduct legally sound church business.
Nonprofit Financial Oversight
Nonprofit Financial Oversight
The concise and complete guide for boards and finance committees