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Before Hurricane Irma Strikes: What You Can Do
Before Hurricane Irma Strikes: What You Can Do
How your church can minimize the risk of damage to property when a hurricane is heading your way.
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Property Preparedness Worksheet

Building Description

INSTRUCTIONS: Provide some basic building data by completing the line items below. The emphasis should be on information that may be helpful to your congregation leadership as well as outside sources, such as emergency services personnel.

Facility Features

Occupancy type (church, office building, etc.):

Total square footage:

Year built/date of most recent renovation:

Number of stories (is there a basement?):

Type of construction:

Insurance company:

Describe any unique features (inside or outside):

NOTE: Attach any floor plans of the facility at the end of the document.

Building Supplies and Safety

INSTRUCTIONS: Find (or purchase or ask others to donate) these items in your church building. Document where the items can be found and check to make sure they are working properly. Keep this list up to date to ensure resources remain available and are working properly.

Emergency Supplies and Equipment Locations:

  • Portable radios and extra batteries:

  • Emergency first-aid supplies:

  • Flashlights and extra batteries:

  • Stored drinking water:

  • Emergency (three-day) food supply:

  • Basic tool kit:

  • Fire alarm system:

  • Location of fire alarm:

    • Location of fire extinguishers:

    • If system monitored by outside agency, name and phone:

    • Sprinkler system (water flow valves and standpipes, including tamper alarms):

  • Exits: information on fire escapes (type and location):

  • Information on fire doors (if applicable):

Utility Shutoffs and Tools

  • Main gas valve:

  • Crescent wrench or gas shutoff tools:

  • Main water valve:

  • Electrical fuse box/circuit breaker:

  • Emergency or portable generator (if applicable):

Inventory of Neighborhood Resources

  1. Where can you rent or borrow a generator?

  2. Where is the nearest medical treatment facility? (Attach driving and walking directions.)

  3. Where is the nearest fire station?

  4. Where is the nearest police station?

  5. Where can you go for additional water?

  6. Where can you go for additional food supplies?

  7. Where can you go for additional medical supplies, medicines, and special equipment?

Vital Records Checklist (may include but are not limited to):

□ Articles of incorporation

□ Artwork (e.g., stationery, logo)

□ Blank checks and account information

□ Board minutes and rosters

□ Bylaws

□ Computer passwords

□ Contracts

□ Diagram of building layout

□ Donor records

□ Emergency plan

□ Financial statements (bank accounts, credit cards)

□ Insurance information

□ Inventory of organization equipment

□ Leases/deeds

□ Personnel records/payroll information

□ Photographs of the facility and key equipment

□ Tax exemption status certificate

□ Vendor records

□ Volunteer records

Used with permission from Bloomington Public Health. L. Brodsky, M. Drews, K. Henslee, N. Kafumbe and M. Schweizer, “Ready, Set, Go! Faith Community Emergency Preparedness Toolkit.” Non-exclusive permission to photocopy for congregational disaster preparedness use is granted by Bloomingdale Public Health, 1800 West Old Shakopee Road, Bloomington, MN 55431, www.bloomingtonmn.gov

Dr. Jamie D. Aten is founder and executive director of the Humanitarian Disaster Institute at Wheaton College, Illinois, and author of the Disaster Ministry Handbook. In 2016 he received the FEMA Community Preparedness Champion award at the White House. Follow him on Twitter @drjamieaten and jamieaten.com. Adapted from Disaster Ministry Handbook by Jamie D. Aten and David M. Boan. Copyright (c) 2016 by Jamie D. Aten and David M. Boan. Used by permission of InterVarsity Press, P.O. Box 1400, Downers Grove, IL 60515, USA, www.ivpress.com.

This content is designed to provide accurate and authoritative information in regard to the subject matter covered. It is sold with the understanding that the publisher is not engaged in rendering legal, accounting, or other professional service. If legal advice or other expert assistance is required, the services of a competent professional person should be sought. "From a Declaration of Principles jointly adopted by a Committee of the American Bar Association and a Committee of Publishers and Associations."

Due to the nature of the U.S. legal system, laws and regulations constantly change. The editors encourage readers to carefully search the site for all content related to the topic of interest and consult qualified local counsel to verify the status of specific statutes, laws, regulations, and precedential court holdings.

September 8, 2017


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