When churches receive tithes and offerings, there's more going on than meets the eye. Along with physically collecting people's money and bringing it to the bank, you should be tracking how much comes in, who it comes from, what it's used for, and how much each individual gives during a year.
This requires substantial record keeping and an effective internal control structure to ensure that the information is accurate and the money stays safe. Here are 10 ways to strengthen control of your cash receipts, and some tips on making cash disbursements:
- For your offerings, enlist money counters (tellers) who aren't related by family and don't work at the same place during the week.
- Avoid selecting someone experiencing a financial crisis. This kind of responsibility may expose such a person to temptation.
- Rotate tellers periodically. Try using teams.
- When offering plates are emptied, have at least two tellers present. Ask them to count and bag offerings on church premises.