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Employee Personnel Files

A Minnesota law requires certain employers to make copies of these files upon request.

• The Minnesota legislature enacted a law requiring certain employers to make copies of an employee's personnel files upon request. The law applies to any employer having 20 or more employees. The new law provides that "upon written request by an employee, the employer shall provide the employee with an opportunity to review the employee's personnel record. An employer is not required to provide an employee with an opportunity to review the employee's personnel record if the employee has reviewed the personnel record during the previous six months." The law further provides that "with respect to current employees, the personnel record or an accurate copy must be made available for review by the employee during the employer's normal hours of operation at the employee's place of employment or other reasonably nearby location, but need not be made available during the employee's working ...

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Richard R. Hammar is an attorney, CPA and author specializing in legal and tax issues for churches and clergy.

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Posted:
  • July 1, 1992