Classifying Ministers for Payroll Tax Purposes

Understanding the special rules for classifying ministers for payroll tax purposes.

Last Reviewed: January 23, 2024

Unlike any other employee, a minister creates special issues for the payroll functions of a church. These issues aren’t intuitive in nature, so it’s not uncommon for errors to occur in the payroll reporting of a minister’s compensation package. One of the most confusing aspects of a minister’s compensation package is how he or she will be classified when paying into the Social Security and Medicare system.

There are two methods of paying into the Social Security and Medicare system.

1. Federal Insurance Contributions Act (FICA)

Employees traditionally pay in through the Federal Insurance Contributions Act. The employee pays into FICA via taxes withheld from their paychecks by their employers. The employer then matches the employee’s amount and pays it directly into the system on the employee’s behalf.

2. Self Employed Contributions Act (SECA)

The other system is the Self Employed Contributions Act, which assesses the tax to the self-employed individual on a Schedule SE filed with an individual’s Federal Form 1040.

Participation in each of these systems is defined in the Internal Revenue Code (IRC).

The Internal Revenue Code

IRC Section 3121 determines who is covered by FICA.

Section 3121(b)(8) states that employment for this tax doesn’t include services performed by an ordained, commissioned, or licensed minister in the exercise of his ministry.

Section 1402 governs who is covered by SECA. IRC Section 1402(c) states that a “trade or business” for purposes of SECA will include the performance of services by a duly ordained, commissioned, or licensed minister in the exercise of his ministry (if no exemption as provided by IRC Sec. 1402(e) is in effect). This explanation demonstrates that, by law, the compensation paid to a minister (for the performance of ministerial duties) is a trade or business subject to self-employment tax. It can’t be considered as wages for FICA withholding and matching. This self-employment status is mandatory, and for people who employ ministers, it’s a key concept to understand. If a minster is paid for ministerial duties, the church may never withhold FICA/Medicare taxes from the minister and pay the matching portion.

As referenced above, under IRC Sec. 1402(e), a minister may obtain an exemption from paying the self-employment tax. The minister accomplishes this by filing Form 4361. The Form 4361 is the personal responsibility of a minister and does not involve any action on the part of either the employing church or the church that issues his or her credentials. If a minister has an approved Form 4361, he or she is not required to pay self-employment tax on ministerial earnings through his or her personal tax return.

This unique treatment of ministers for purposes of paying into the Social Security system often creates two areas of confusion for churches. Let’s break down those myths:

Myth #1. If the minister is self employed, the wages should be reported on Form 1099-MISC.

As unusual as it may seem, most ministers are not truly self employed in all aspects of employment. If a minister is employed by one employer, he or she is actually considered a common law employee. This means most ministers have “dual tax status”—they are self employed for payment into the Social Security and Medicare system, but they are employees in most other instances. Therefore, unless the minister qualifies as an independent contractor, his or her wages are reported on Form W-2. This also means he or she is eligible for participation in benefit plans.

If a church treats a minister as self employed for all purposes, and reports compensation on a Form 1099-MISC, it cannot allow the minister to participate in the majority of its fringe benefit plans on a tax-free basis. For example, health insurance premiums paid by an employer for an independent contractor are taxable compensation to the contractor, but the benefit is tax-free to an employee.

Myth #2. If the minister does not have an approved Form 4361 to opt out of Social Security, the employer should allow the minister to have FICA/Medicare taxes withheld from his or her pay and matched by the employer.

People who do not fully understand how the systems work tend to confuse the issues by assuming that if the minister doesn’t have an approved Form 4361, he or she must have FICA withheld from his or her paycheck, like other employees. This is false.

Elaine L. Sommerville explains the careful considerations ministers must make–and the special rules that apply–before choosing to opt out of Social Security.

The truth is, the church shouldn’t be concerned with whether or not a minister has an approved Form 4361, because the minister’s exemption from self-employment tax doesn’t play a role in the how the church treats the minister for tax purposes. Once a church determines an employee is a minister, and that he or she performs ministerial duties, it can never formally withhold FICA/Medicare tax from the compensation paid for such services. If a church withholds FICA/Medicare taxes from a minister’s compensation, it is telling the IRS that the employee is not a minister and is not performing ministerial duties. This means a minister would lose his or her ministerial benefits, including the housing allowance under IRC Sec. 107.

Additionally, since, by law, the minister owes self-employment tax, the IRS has a basis to charge the minister self-employment tax in addition to the FICA/Medicare taxes that may have been incorrectly withheld through his or her employer.

When a minister is properly reported for purposes of paying into the Social Security system, his or her Form W-2 should never have any amounts reported in Boxes 3, 4, 5, and 6.

Lastly, attorney and senior editor Richard Hammar notes that a minister may request the employing church to voluntarily withhold the self-employment taxes. He further explains this approach through this article.

It’s important for churches to clearly understand these concepts. If they don’t, they will be unable to properly report compensation paid to ministers, or help ministers understand their tax obligations.

Elaine L. Sommerville is licensed as a certified public accountant by the State of Texas. She has worked in public accounting since 1985.

Responding to Dangerous People in Church

The right words, said the right way at the right time, can help ease tense situations.

Last Reviewed: February 12, 2025

A school bookkeeper in Georgia encountered a gunman with an assault rifle in the school building. She tried to keep the man calm by talking to him respectfully, and persuaded the gunman to put down his gun and turn himself in, according to her statements in an ABC News article.

“When confronting a suspicious person, what you say is important, but how you say it is paramount,” Lee A. Dean writes in Dealing with Dangerous People, a resource for church leaders. His words ring true in light of the Georgia story. “The best approach is to speak quietly but firmly and to be respectful of the person’s dignity and humanity. This approach keeps the situation from becoming overly disruptive and also acknowledges the dual needs of protection and redemption.”

To prepare for and protect your church from a gunman, Dr. Jamie Aten offers tips in “What’s Your Church’s Plan for an Active Shooter?

If a person who seems dangerous enters a church building, Dean suggests the following in Dealing with Dangerous People:

The keys to accomplishing [removing a dangerous person] with minimal disruption and harm are knowing the right time to move, knowing what to say and how to say it, and understanding that physical contact is a last resort.

Should you remove the person or let them stay? Inexperienced security personnel may be tempted to always storm in and drag away a suspicious person. That’s not the right course of action, says [Dale] Annis, [founder of Church Security Services].

Annis says he recently has received “a dozen” reports around the country of people walking onto the stage and taking over a worship service. If the disruptive person is violent, that person needs to be quickly removed. If the person is nonviolent, the pastor may simply declare that the service is over and ask worshipers to quietly file out of the building. “While this is going on, our team members cordon the guy off and continue to ask everybody else to leave,” says Annis. “This way, we’re taking away his audience.”

But in most other circumstances, action is necessary. When weapons are observed or when someone makes a specific threat to the church or its people, action must be taken immediately. If the suspicious person has mingled among a larger group of people, action may be warranted.

“The first thing is to make a request that the person move away from the general population,” says [Michael] Hodge, [president and owner of Michael A. Hodge and Associates, a security management consulting firm]. “If they refuse to do so, that’s a red flag that this is a serious issue.”

Richard Hammar wrote about a time when a church restrained a disruptive woman during a church service and offers some options for churches to consider.

Property Disputes Between Local Churches and Denominations

What to consider when your church gets into a dispute with its denomination over property.

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Frank Sommerville is a both a CPA and attorney, and a longtime Editorial Advisor for Church Law & Tax.

What Conceal Carry Weapons Laws Mean for Churches

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Frank Sommerville is a both a CPA and attorney, and a longtime Editorial Advisor for Church Law & Tax.

Six Questions to Ask When Exempting a Minister from Social Security

Essential questions and filing tips for ministers seeking a Social Security exemption through Form 4361. Understand the process and make informed decisions.

Last Reviewed: January 10, 2025

A minister’s earnings from performing ministerial duties are considered “net earnings from self-employment” under IRC Section 1402(a)(8). This means ministers are generally classified as self-employed for Social Security and Medicare purposes—even if considered common law employees for other tax purposes.

However, ministers may opt out of the Social Security system by filing Form 4361, Application for Exemption from Self Employment Tax for Use by Ministers, Members of Religious Orders, and Christian Science Practitioners. This article explains the qualifications, filing requirements, and important considerations for this decision.

Key Takeaways:

  • Ministers can seek a Social Security exemption by filing Form 4361.
  • The exemption is based on conscientious or theological objections.
  • Strict filing deadlines and rules apply; late submissions are not accepted.

Who Qualifies for the Exemption?

The exemption is available to ministers, members of religious orders, and Christian Science Practitioners. For ministers, the key qualifications include:

  • Being a licensed, commissioned, or ordained minister of a U.S. church.
  • The church must qualify as tax-exempt under IRC Section 501(c)(3) and as a church under IRC Section 170(b)(1)(A)(i).

The IRS treats the terms “licensed,” “commissioned,” and “ordained” as interchangeable unless a church’s bylaws distinguish duties by credential level. Ministers should keep a copy of their church’s bylaws in case the IRS requests proof of their role.

Basis for Exemption

The exemption is not granted for financial concerns or doubts about the Social Security system’s viability. Instead, it must stem from a minister’s:

  • Conscientious objection or theological opposition to accepting public insurance benefits, such as those provided under the Social Security Act.

Before approving a Form 4361, the IRS contacts the minister to confirm that their beliefs are sincerely held and require the minister to inform their ordaining body of the application.

Filing Deadlines and Process

Ministers must file Form 4361 by the due date of their tax return (including extensions) for the second year after they earned $400 or more in self-employment income from ministerial services. Filing late disqualifies the exemption, with no exceptions.

Steps to file:

  • Submit Form 4361 in triplicate with supporting documents (e.g., credentials, church qualifications).
  • Mail the form to the address listed on its instructions.
  • Use certified mail to retain proof of timely filing.

If the form is not filed correctly or on time, the exemption is denied. Attempts to restart the filing deadline by obtaining new credentials are unlikely to succeed unless accompanied by a documented change in beliefs and churches.

Note: Ministers should retain a copy of the approved Form 4361. The IRS rarely provides replacements, and losing this document can lead to unexpected tax liabilities.

Effective Date and Permanency

In most cases, the effective date of the exemption is the date the minister receives credentials. However, ministers must pay self-employment tax until the IRS approves the exemption. They can later amend returns to request refunds for overpaid taxes, if applicable.

Once granted, the exemption cannot be revoked at the minister’s discretion. It is only nullified if approval was based on incorrect information or financial motives. Congress has occasionally allowed ministers to re-enter the system, but these opportunities are rare, with the last occurring in 1999.

Weighing the Decision Carefully

Opting out of Social Security is a significant and permanent decision. Young ministers should not file Form 4361 solely because it seems like a “good deal.” Filing requires an understanding of the requirements and consequences, including:

  • Replacing forfeited retirement, disability, and survivor benefits with alternative plans.
  • Being prepared to defend the religious basis for the exemption.

As noted in Church Compensation, Second Edition, ministers should plan ahead to ensure they can cover future financial needs. Waiting until age 60 or older to address these concerns is too late.

FAQs

  • What is Form 4361?
    Form 4361 allows ministers to apply for exemption from self-employment taxes based on religious objections.
  • Can a minister revoke the exemption later?
    No, the exemption is permanent unless granted under incorrect information.
  • What happens if a minister files Form 4361 late?
    Late filings are not accepted, and the minister remains subject to self-employment taxes.
  • Does opting out of Social Security affect retirement benefits?
    Yes, ministers must independently plan to replace benefits they forfeit by opting out.
Elaine L. Sommerville is licensed as a certified public accountant by the State of Texas. She has worked in public accounting since 1985.

Mastering Minutes for Church Business Meetings

Why this task can’t continue to be an afterthought for leaders.

Meeting minutes preserve actions taken during a church meeting for future reference. However, in many churches, the duty to record the minutes becomes the responsibility of an individual with little or no training in recording meeting minutes.

This often means the minutes will be insufficient, or worse, damaging to the church. A worst-case scenario exists where meeting minutes are not kept, therefore jeopardizing the ability of a church to document and demonstrate its actions.

Anyone with a role that involves capturing minutes from a church business or committee meeting should receive basic information on how to record and preserve meeting minutes.

The overall goal is to create a self-contained document to provide evidence of actions taken at a properly publicized, called, and run meeting. Minutes should show the meeting was properly called and noticed, that a quorum existed at the meeting, and that all decisions were approved by the required number of votes by qualified voters attending the meeting, in person, or, if permitted, by proxy. The meeting minutes should accurately report all decisions that occurred during the meeting.

These rules apply to member meetings, meetings of the board of directors (sometimes called a board of elders, a vestry, a session, or a church council), and all committee meetings.

To accomplish this, churches should establish procedures to assist the volunteers and staff members who oversee this vital governance function. These procedures should include guidance in the following areas:

Who records the minutes?

Every state’s nonprofit corporate statute requires a nonprofit corporation to have a corporate secretary. While the statute allows churches to substitute a different name, the duties of the office of secretary in a church must equal or exceed the duties contained in the statute. In some churches, the office is called “Church Clerk,” or something similar. In addition, a church’s bylaws may add additional duties and/or provide details about how the secretary is to perform his/her duties.

The corporate secretary must record and keep minutes from all corporate meetings. The bylaws also usually require the corporate secretary to record minutes from board and committee meetings. In some cases, an assistant secretary may be appointed to assist with these duties, or each committee is authorized to appoint its own secretary. In any instance, it is important for a church to determine if each of its governing bodies has a properly appointed person to be responsible for the minutes of its meetings.

What should the minutes contain?

Training should focus on the information the minutes must contain. The minutes should demonstrate everything that would be necessary to prove that the decisions were made at a properly called and noticed meeting, along with the actions taken. To assist in this education, the church may wish to have its secretary(ies) receive training from the church’s legal counsel.

At a minimum, the minutes should contain:

  1. Date, time, and place of the meeting
  2. Who called the meeting
  3. A copy of the notice given to the meeting participants
  4. A description of those entitled to vote at the meeting
  5. The names of all who attended (both members and guests)
  6. The secretary’s affirmation that a quorum exists, including the number of voters present (in person or by proxy, if permitted) at the meeting and the total number of voters entitled to vote
  7. The presiding officer’s call to order
  8. Approval of the last meeting minutes (as modified, if necessary)
  9. The exact resolutions presented, plus any amendments
  10. The name of the member introducing the resolution and any second provided to the resolution
  11. The exact vote on each resolution that was considered (as modified, if applicable)
  12. The names of all nominees for elected offices
  13. The exact vote in each election for office
  14. A copy of any written reports that were received at the meeting
  15. If an oral report was received without a written report, a brief summary of the oral report
  16. Adjournment, including time adjourned and/or time for reconvening the meeting
What should the minutes not contain?

Many times minutes contain unnecessary information that may be harmful to the church. The minutes should not contain any discussions between members regarding matters placed before them or any details about the deliberative process that preceded decisions. The minutes should not include the contents of executive sessions, but the minutes should reflect that the members went in and out of executive session. No decisions should be made while in executive session. Executive sessions should be used for discussion about personnel, legal issues, and potential liability issues.

The minutes should not contain any discussions with attorneys, certified public accountants, and insurance adjusters that may be privileged. However, minutes should include decisions made as a result of discussions with attorneys, CPAs, and adjusters.

Securing the minutes

Taking sufficient minutes won’t protect the church if the minutes are not secured. It is not uncommon for minutes to be maintained by individuals and then kept by those individuals off church property. Since minutes are considered permanent documents, the church must establish how the minutes are submitted to the church so they can be secured with other permanent records of the church. If minutes are kept by individuals, then they risk being lost or inadvertently destroyed.

Minutes matter

Minutes matter. They are a record of the church’s history, and often play an important role in future events. Care should be taken to maintain accurate minutes of every meeting of your church.

Frank Sommerville is a shareholder in the law firm of Weycer, Kaplan, Pulaski & Zuber, P.C.in Houston and Dallas, Texas. He also holds a license as a certified public accountant. Elaine L. Sommerville is a CPA and has worked in public accounting for 25 years, primarily focusing on tax compliance aspects of nonprofit organizations. She is currently the sole shareholder of the firm of Sommerville & Associates, P.C. Both serve as editorial advisors for Church Law & Tax Report.

Designating Indefinite Housing Allowances

Explore how indefinite housing allowances and safety nets can help churches avoid administrative oversights.

Q: Approximately 10 years ago, the church board approved a resolution that any minister employed by the church is automatically approved for any housing allowance request. Is that valid?


Are Indefinite Housing Allowance Designations Valid?

Many churches choose not to limit housing allowances to a particular calendar year. For instance, if a church designates $12,000 of its senior pastor’s salary in 2014 as a housing allowance, the resolution could specify that the allowance is effective for calendar year 2014 and all future years unless otherwise provided.

This “indefinite” approach may protect ministers if the board neglects to designate an allowance before the start of a future year. However, it is important to note that this method has not been explicitly considered or approved by the IRS or any court, leaving its validity uncertain.

Why Consider a “Safety Net” Housing Allowance?

To address contingencies like midyear staff changes, delayed designations, or other unforeseen circumstances, churches may adopt a “safety net” designation. This could include a clause stating that a specific percentage (e.g., 40 percent) of each minister’s compensation is designated as a housing allowance for the current and future years unless otherwise specified.

However, these designations should not replace annual housing allowance resolutions for each minister. Instead, they serve as a safeguard to prevent the loss of this important tax benefit due to administrative oversight.

Key Point

Churches should consider implementing a “safety net” housing allowance to protect ministers against the inadvertent failure to designate a timely allowance. While these measures can mitigate risk, they do not replace the need for annual, individual designations for each minister on staff.

Best Practices for Housing Allowance Designations

  • Ensure annual housing allowance designations are made for each minister.
  • Adopt a safety net resolution to address unexpected changes or delays.
  • Consult with a qualified tax professional to ensure compliance with IRS guidelines.

FAQs About Indefinite Housing Allowances

What is an indefinite housing allowance?

An indefinite housing allowance is a resolution that applies to the current and future years without requiring an annual designation, unless otherwise stated.

Is an indefinite housing allowance recognized by the IRS?

No, the IRS and courts have not explicitly addressed or approved the use of indefinite housing allowances, leaving their validity uncertain.

What is a safety net housing allowance?

A safety net housing allowance is a designation that applies to all ministers on staff, often as a percentage of their compensation, to protect against missed or delayed designations.

Should churches rely solely on safety net allowances?

No, safety net allowances should complement, not replace, annual housing allowance designations for each minister.

Conclusion

While indefinite and safety net housing allowances provide safeguards against administrative oversight, they should not replace the annual designation process for each minister. Churches are encouraged to consult resources like the Church & Clergy Tax Guide and work with a tax professional to ensure compliance and maximize the benefits of housing allowances.

Richard R. Hammar is an attorney, CPA and author specializing in legal and tax issues for churches and clergy.

How Churches Can Prevent Embezzlement: Key Internal Controls

Practical steps to prevent embezzlement in churches by strengthening internal controls and financial practices.

Last Reviewed: January 26, 2025

Sadly, embezzlement is an all too common problem in churches. Often poor internal controls, such as those listed below, are the reason it occurs.

One person counts church offerings

How embezzlement may occur: This person may remove cash, especially if not in an offering envelope.

Preventative action: Have more than one person count each offering. The more people involved, the lower the risk of embezzlement.


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No regular turnover or rotation among those counting church offerings

How embezzlement may occur: The same two people count church offerings every week. After a number of years, they agree to remove cash and divide it between them.

Preventative action: A pool of counters should be identified, and each offering should be counted by a randomly selected number of people from this pool.

One person collects the offerings

How embezzlement may occur: An usher collects offerings in the church balcony during each service; while carrying offerings down a stairway to a counting room, he or she pockets all loose bills.

Preventative action: There should be at least two people who collect the offering in the balcony, and they should accompany each other down the stairs to the counting room. Further, these individuals should be rotated.

Offering counts are submitted to the person who deposits the offering

How embezzlement may occur: The counters provide the individual who deposits the offering with a count. This individual disregards the count, withholds several bills unaccompanied by offering envelopes, and then deposits the lower amount.

Preventative action: Different individuals should count and deposit church offerings. A person who neither counts offerings nor deposits them with a bank should be assigned the responsibility of reconciling offering counts with the bank deposit slips.

Offering counts and bank deposit slips are not regularly reconciled

How embezzlement may occur: A church only assigns an employee to reconcile the first offering of each month with a bank deposit slip. The person who deposits offerings is aware of this practice, and embezzles loose cash before depositing offerings from the remaining services of each month.

Preventative action: Offering counts and bank deposit slips should be reconciled for every service. Or, reconcile offering counts with monthly bank statements.

Only one signature is needed to write a check

How embezzlement may occur: A church employee is given sole signature authority on the church’s checking account. The employee pays for a number of personal expenses with this checking account.

Preventative action: At least two signatures should be required for all checks.

Members contribute coins and currency (not checks) without using offering envelopes

How embezzlement may occur: This is one of the major causes of embezzlement. People who embezzle church funds often restrict their activities to cash that was not contributed in an offering envelope. Embezzlers assume that it will be more difficult to detect their behavior under these circumstances, since the church cannot provide these donors with a receipt for their contributions (that will reveal discrepancies).

Preventative action: Churches should provide offering envelopes to all members for each week, and also place them in church pews for easy access. Members should periodically be encouraged to use offering envelopes. While they are not required to substantiate charitable contributions, they do reduce the risk of embezzlement. Also, offering counts should note (as a subtotal) loose cash unaccompanied by offering envelopes. This practice will reveal fluctuations that may indicate embezzlement, and will serve as a deterrent.

Contribution receipts are not issued, or they are issued but members don’t report discrepancies to the church

How embezzlement may occur: A church does not provide members with receipts of their contributions. A church employee embezzles cash (whether or not accompanied by an offering envelope), knowing that the risk of discovery is remote. The same risk exists if a church issues contribution receipts but does not actively encourage members to verify the accuracy of these receipts.

Preventative action: Churches should issue a contribution receipt to each donor, and encourage donors to immediately call to the attention of church leaders any discrepancies between their own records and the amount reflected on the church receipt. Discrepancies should not be reported to the person who prepares contribution receipts.

Offerings are not deposited immediately

How embezzlement may occur: When offerings are not promptly deposited, the risk of embezzlement increases since funds are accessible longer. Further, some people may claim they “reimbursed” themselves out of church funds for unauthorized expenses.

Preventative action: Offerings should be deposited promptly with a bank.

Monthly bank statements are not reviewed by someone having no responsibility for handling cash

How embezzlement may occur: A church bookkeeper writes a check to a fictitious company, then cashes it. The bookkeeper is responsible for reconciling bank statements and does not disclose the embezzlement.

Preventative action: Monthly bank statements should be reviewed by a church official or employee having no responsibility for handling cash or writing checks (ideally, the statements should be sent to this individual’s residence). This form of embezzlement also can be avoided by requiring two signatures on all checks.

Reimbursing employees for travel expenses or purchases of church equipment or supplies without requiring adequate substantiation

How embezzlement may occur: A church employee claims to have purchased equipment for church use, and is reimbursed without substantiation. In fact, the purchase was solely for personal use.

Preventative action: Do not reimburse any employee’s purchase of church supplies or equipment without first obtaining proof that the purchase was duly authorized; also insist on seeing a receipt documenting what was purchased and its price.

Richard R. Hammar is an attorney, CPA and author specializing in legal and tax issues for churches and clergy.

Protecting Churches from Embezzlement: Lessons and Strategies

Key strategies and lessons to help churches prevent embezzlement and promote financial accountability.

Last Reviewed: January 26, 2025

Embezzlement remains a significant risk for churches, often resulting from poor internal controls. This real-life case demonstrates the consequences of lax financial practices and the importance of preventative measures.

The Case of Church Embezzlement

A church’s chief financial officer embezzled $850,000 in funds over several years using various fraudulent methods. These included forging signatures, issuing unauthorized checks, and misusing church credit cards. The theft not only caused significant financial loss but also resulted in legal and tax consequences for the perpetrator.

Key Takeaways from the Case

  • The defendant used digital signatures of church officers to create false resolutions for increased borrowing.
  • Unauthorized checks and personal expenses were concealed during account reconciliations.
  • Luxury purchases, including cars and vacations, were made using church funds.

Preventative Measures for Churches

Church leaders can prevent embezzlement by implementing these internal controls:

1. Division of Responsibilities

Sharing or dividing tasks significantly reduces the risk of embezzlement. For example:

  • Require at least two signatures for checks above a nominal amount.
  • Ensure monthly bank statements are reviewed by someone not involved in cash handling or check writing.

2. Secure Handling of Digital Signatures

Digital signatures and stamps must be stored securely with restricted access. If secure storage is not feasible, avoid using them altogether.

3. Regular CPA Audits

A CPA audit provides a management letter identifying deficiencies in internal controls. This proactive step can help churches address vulnerabilities and prevent misappropriation of funds.

4. Filing Form 3949-A with the IRS

If embezzlement is suspected but the full amount is unknown, churches can file Form 3949-A with the IRS. This allows the IRS to investigate and assess criminal sanctions for unreported taxable income.

Lessons for Church Leaders

Many churches avoid implementing internal controls for fear of offending staff. However, financial accountability should take precedence over hurt feelings. Donors trust that their contributions are used for religious purposes, and churches have a duty to uphold this trust.

Key Internal Controls to Implement

  • Require receipts and approvals for all expenses.
  • Ensure offering counts and bank deposits are reconciled regularly.
  • Educate staff and leaders on financial accountability and fraud prevention.

FAQs

  • How can churches prevent embezzlement? Implement internal controls like dividing responsibilities, requiring multiple signatures, and conducting regular audits.
  • What is Form 3949-A? It is an IRS form that allows employers to report suspected illegal activity, such as embezzlement, for investigation.
  • Why are CPA audits important for churches? They help identify weaknesses in internal controls and reduce the risk of financial fraud.
  • What should churches do with digital signatures? Store them securely or avoid using them if secure storage isn’t possible to prevent misuse.

Conclusion

Churches must prioritize financial accountability to prevent embezzlement. Implementing robust internal controls and promoting a culture of transparency can safeguard church funds and maintain donor trust.

Richard R. Hammar is an attorney, CPA and author specializing in legal and tax issues for churches and clergy.

Using Comparative Ratios and Benchmarks to Assess Church Finances

Discover how comparative ratios and benchmarks can help evaluate your church’s financial performance against peers.

If you’re ready to go beyond internal comparisons and start looking more broadly at your church’s financial performance, comparative ratios are the next step.

Ratios can be a key indicator of how well a church is functioning in comparison to its peers. Not only is the actual ratio important, but also understanding how it fits in the range of peers, and which churches are included as “peers.”

Comparative Ratios

If your financial information is compared to your peers’, it may be helpful to calculate both the average (mean) and the mid-point (median). The benefit of calculating both the mean and median is to reveal the spread of results in the range. If both the mean and median are numbers that are close together, then most of the ratio results in the range are close together and the average is likely to be very useful. If the mean and median are far apart, then the underlying organizations’ results are spread out and the average is less important.

An individual that works with church ratios extensively finds it useful to show a minimum and maximum in each range. This lets you know how close you are to the top or bottom of the range. Depending on the ratio observed (for example, average salary per full-time equivalent), it may be beneficial to know how close to the high or low your church is in the particular range.

Benchmarks

Another key to properly interpreting the ratios is to understand the demographics of the other participants in the range, beyond the minimum and maximum in the range. It is important to consider how many participants are in the ratio averages your church is using as a benchmark. An average ratio calculated with only a few churches may be much different than one calculated with several churches.

It is also important to benchmark your church against others similar in size and region of the country. For example, property and equipment per full-time equivalent employee may be significantly different for churches in the Midwest than ones on the West Coast, due to higher property costs in the West.

Benchmark against other, similar organizations

Benchmarking against organizations with similar asset sizes may be very misleading because organizations with older properties tend to have smaller property and equipment values due to depreciated property values. Perhaps a better way to group peer organizations is by arranging organizations together that have a similar average number of attendees (excluding children), or by the size of unrestricted charitable contributions.

There are various ways to benchmark your church against other churches. You may do it informally yourself or opt to get outside information.


FAQs:

Q1: What are comparative ratios in church finances?
A: Comparative ratios evaluate how well a church is functioning financially compared to its peers. They provide insights into averages, medians, and ranges within similar organizations.

Q2: Why is it important to calculate both the mean and median when comparing ratios?
A: Calculating both helps reveal the spread of results. If the mean and median are close, the average is useful. If they are far apart, it indicates a wide range of results, making the average less reliable.

Q3: How can benchmarking improve financial analysis for churches?
A: Benchmarking helps compare your church’s financial metrics with similar organizations, considering factors like size, region, and property costs. This ensures more accurate and relevant comparisons.

Q4: Why should churches consider regional differences when benchmarking?
A: Regional differences, such as property costs, can significantly affect financial metrics. For example, West Coast churches often have higher property costs than Midwest churches, impacting benchmarks like property per full-time employee.

Q5: What is the benefit of including minimum and maximum values in ratio ranges?
A: This helps identify how close your church is to the top or bottom of a range. And this information provides better context for financial performance.

Q6: What are some common ways to group churches for benchmarking?
A: Churches can be grouped by attendee numbers, region, or unrestricted charitable contributions. Avoid grouping solely by asset size, as depreciated property values may skew results.

Q7: How can churches access external benchmarking data?
A: Churches can benchmark informally by comparing metrics on their own or by obtaining data from external sources that specialize in church financial benchmarks.

Vonna Laue has worked with ministries and churches for more than 20 years. Vonna was a partner with a national CPA firm serving not-for-profit entities through audit, review, tax, and advisory services. Most recently, she held the role of executive vice president for a Christian ministry that works to enhance trust in the church and ministry community.

Should Clergy Car Repair Reimbursements Be Taxed?

Determine if clergy car repair reimbursements qualify as taxable income based on IRS and church guidelines.

Last Reviewed: January 8, 2025

Q: I need help with a question regarding money requested for our Deaf Church Pastor for car repairs. The Deaf Church Committee voted to reimburse him for the car repairs but since this is not an actual church expense, it seems it should be considered a gift, and therefore taxable income. Their position is that it is a reimbursement and therefore not taxable. Help?


What Determines the Taxability of Clergy Reimbursements?

The answer largely depends on whether your church has adopted an accountable reimbursement plan. According to the IRS guidelines for reimbursement plans, these plans allow clergy to receive funds for business-related expenses without them being treated as taxable income. Here’s an explanation based on the Church & Clergy Tax Guide:

How Do Accountable Reimbursement Plans Work?

Under an accountable reimbursement plan, church reimbursements for employee business expenses are not reported as compensation on the employee’s Form W-2 or Form 1040. They are also not considered when computing automatic excess benefits. Adopting an accountable plan is a crucial element for handling clergy and employee expenses correctly.

To qualify as an accountable plan, the following four criteria must be met:

  1. Business Connection: Expenses must have a direct connection to performing services as a church employee.
  2. Adequate Accounting: Employees must account for expenses within a reasonable timeframe (not more than 60 days).
  3. Returning Excess Reimbursements: Employees must return any excess reimbursement within a reasonable timeframe (not more than 120 days).
  4. Reimbursements Not Made From Salary Reductions: Reimbursements must come from church funds, not by reducing the employee’s salary.

Are Reimbursements Without an Accountable Plan Taxable?

In the absence of an accountable plan, reimbursements are typically considered taxable income. They must be reported on the employee’s Form W-2 and are subject to federal income tax withholding, Social Security, and Medicare taxes.

For example, if your Deaf Church Pastor’s car repair expenses are reimbursed without an accountable plan in place, this amount is treated as taxable income, regardless of whether the church committee considers it a reimbursement or a gift.

How Should Churches Handle Clergy Expenses?

To avoid confusion and ensure tax compliance, churches should implement an accountable reimbursement plan that adheres to IRS guidelines. This allows reimbursements to be excluded from taxable income while providing a clear structure for expense reporting.

FAQ Section

1. What is an accountable reimbursement plan?

An accountable reimbursement plan is an arrangement where employers reimburse employees for business-related expenses, provided specific IRS requirements are met.

2. Are gifts to clergy taxable?

Gifts to clergy are generally taxable unless they are classified as tax-exempt under specific circumstances, such as benevolence or charity.

3. Can car repair expenses qualify as business expenses?

Yes, if the car is used for business purposes related to clergy duties, such as traveling to multiple congregations or events.

4. What happens if a reimbursement plan isn’t accountable?

Reimbursements are treated as taxable income and must be reported on the clergy’s tax filings.

Conclusion

Properly categorizing and managing clergy reimbursements, including car repairs, is essential for tax compliance. Churches are encouraged to adopt accountable reimbursement plans to avoid tax implications and ensure clarity in financial transactions.

The editorial team of Church Law & Tax is made up of Matthew Branaugh, attorney-at-law, and Rick Spruill, digital content manager.

Can Churches Refund Charitable Contributions?

Can a church refund charitable contributions? Discover legal considerations and best practices for handling refund requests.

Last Reviewed: January 24, 2025

Q: One of our board members gave the church a gift of $10,000 with no strings attached (his words). The church provided him with a contribution receipt. We had hoped to put that money toward a building project. Recently, the donor asked if he could have the money back for three months for an investment. Are we legally obligated to return his gift?

Understanding Charitable Contributions

Most church leaders eventually face a request from a member to refund a charitable contribution. These requests often arise due to financial hardship or unexpected personal needs. While the situation may evoke empathy, it also presents complex legal and ethical considerations.

A charitable contribution is a gift of money or property to a charitable organization. Under the law, this is considered an irrevocable transfer of the donor’s entire interest in the donated funds or property. Since the donor relinquishes all ownership rights upon donation, it generally is not legally possible to recover the donated property.

Undesignated Contributions

In many cases, contributions are undesignated, meaning the donor does not specify how the funds should be used. For example, weekly contributions to a church’s general fund fall under this category. Undesignated contributions are unconditional gifts, and as such, the church has no legal obligation to return them. Returning these funds could also create legal and operational complications.

Key Considerations for Churches

Churches should carefully consider their response to refund requests, keeping the following in mind:

  • Irrevocable Nature: Contributions are legally defined as irrevocable gifts. Once donated, the funds belong to the church.
  • No Legal Obligation: Churches are not legally required to return undesignated contributions, even in emergencies.
  • Seek Legal Counsel: If a church is considering returning a contribution, it is crucial to consult with legal counsel to understand potential risks and implications.

Potential Risks of Refunds

Returning contributions can lead to several issues, including:

  • Mismanagement claims by other donors.
  • Loss of trust in the church’s financial stewardship.
  • Increased administrative complexity and legal exposure.

Best Practices for Handling Refund Requests

Churches should establish clear policies for charitable contributions to guide their responses to refund requests. These policies should include:

  • Transparency: Communicate the irrevocable nature of contributions to donors during the giving process.
  • Documentation: Maintain detailed records of all contributions and their intended purposes.
  • Legal Guidance: Consult legal counsel before making decisions on refunds, especially for large sums.

FAQs on Refundable Charitable Contributions

  • Q: Can a donor legally reclaim a charitable contribution?
    A: No, donations are typically irrevocable under the law once transferred to the charity.
  • Q: Should churches refund contributions under financial hardship?
    A: While it may be tempting, it is best to consult legal counsel before making exceptions.
  • Q: Can donors specify a purpose for their contributions?
    A: Yes, designated contributions are allowed but must align with the church’s mission and comply with legal guidelines.
  • Q: How can churches avoid future refund requests?
    A: Communicate policies clearly and provide education about the irrevocable nature of charitable contributions.

For more guidance, refer to chapter 8 of Richard Hammar’s Church & Clergy Tax Guide.

Richard R. Hammar is an attorney, CPA and author specializing in legal and tax issues for churches and clergy.

The Deductibility of Pastors’ Business Expenses and Substantiation Requirements

Pastors must meet strict substantiation requirements to claim deductions for business expenses like home offices and travel.

Last Reviewed: January 10, 2025

Pastors must meet strict substantiation requirements to claim deductions for business expenses like home offices and travel.

Pastors face unique challenges in claiming business expense deductions, including the need to meet strict substantiation requirements. This article explores a Tax Court case highlighting these rules and offers practical insights for pastors navigating similar issues.

  • Strict substantiation rules apply to certain expenses, such as travel, meals, entertainment, and listed property.
  • Pastors claiming home office deductions must demonstrate exclusive and regular use of the space for business purposes.
  • Self-employment status can play a role in determining eligibility for deductions.

Case Overview: Business Expenses and Substantiation Rules

A church provided its pastor with an office on campus and a $12,000 annual housing allowance. The pastor also used a home office, dedicating one room (approximately one-third of his rented home) for work-related activities. Expenses included computer supplies, books, and other items not reimbursed by the church. The pastor reported these expenses on his Schedule C as an independent contractor.

After the IRS denied several deductions, the pastor appealed to the United States Tax Court, which evaluated the case under strict substantiation requirements.

Strict Substantiation Requirements Explained

The Tax Court emphasized the importance of maintaining detailed records for certain expenses:

  • Travel, Meals, and Entertainment: Taxpayers must provide adequate records proving amounts, times, places, and business purposes.
  • Home Office Expenses: Deductible only if the space is used exclusively and regularly for business purposes.
  • Receipts: Required for individual expenses of $75 or more.

The “Cohan rule” allows for some estimated deductions if evidence exists, but stricter rules under section 274 of the tax code apply to specific expense categories.

Key Decision Points

Home Office Deduction

The pastor claimed a deduction of $8,546 for home office expenses, calculated as one-third of his total housing costs. The Tax Court upheld the deduction, citing:

  • The space was used exclusively for business activities.
  • The home office served as the focal point for his non-church-related professional activities.

Unsubstantiated Expenses

Many other claimed deductions, including supplies, meals, and entertainment, were disallowed due to insufficient documentation. The court noted that strict substantiation rules were not met.

Lessons from the Case

This case highlights several important points for pastors:

  • Maintain detailed and accurate records to substantiate all deductions.
  • Home office deductions require exclusive and regular use for business purposes, especially if additional office space is provided by the church.
  • Self-employment status can influence eligibility for certain deductions, such as home office expenses.

FAQs: Substantiation Requirements for Pastors

1. What are substantiation requirements?

They are IRS rules requiring detailed records, such as receipts and logs, for specific expenses to support deductions.

2. How do substantiation rules affect home office deductions?

Pastors must prove exclusive and regular use of the space for business purposes to qualify for the deduction.

3. Are estimated expenses allowed?

The “Cohan rule” permits estimates in some cases, but strict categories like travel and meals require detailed documentation.

4. How can pastors prepare for audits?

Keep thorough records, including receipts and detailed logs, for all claimed expenses, especially those subject to strict substantiation.

Meeting IRS substantiation requirements is critical for pastors claiming business expense deductions. Accurate records and understanding applicable rules can help minimize the risk of denied deductions and audits.

Richard R. Hammar is an attorney, CPA and author specializing in legal and tax issues for churches and clergy.

When to Designate a Pastor’s Housing Allowance: Key Guidelines

Understand when to designate a pastor’s housing allowance and comply with IRS rules effectively.

Last Reviewed: January 20, 2025

Understand when to designate a pastor’s housing allowance and comply with IRS rules effectively.

Too Late to Designate?

Question: We have just discovered that our church failed to designate a housing allowance for our pastor. The pastor wants the board to adopt a resolution designating a percentage of his compensation as a housing allowance, and backdating it to January 1 of this year. Is this permissible?

Can a Housing Allowance Be Designated Retroactively?

Many churches face this situation: failing to designate a housing allowance by the end of a calendar year and realizing the omission weeks or months into the new year. Unfortunately, according to IRS regulations, housing allowances cannot be designated retroactively. A housing allowance “means an amount paid to a minister to rent or otherwise provide a home if such amount is designated as rental allowance pursuant to official action taken … in advance of such payment by the employing church or other qualified organization” (Treas. Reg. 1.107-1(b)).

Why Retroactive Designation is Prohibited

  • Prospective Application Only: Housing allowances are nontaxable only when used to pay for housing expenses. Allowing retroactive designations would compromise this principle, as expenses could have already been incurred without a valid allowance in place.
  • IRS Compliance: A housing allowance must be designated before payment to remain compliant with IRS regulations.

What Are the Consequences of Falsifying Designations?

Falsifying housing allowance designations to appear compliant may lead to severe repercussions. For example:

  • Legal Violations: Falsified designations could violate the federal Sarbanes-Oxley Act, resulting in criminal penalties.
  • Loss of Tax-Exempt Status: Noncompliance may jeopardize the church’s tax-exempt status.

How Can Churches Prevent This Issue?

To avoid missing housing allowance designations in the future, churches should consider these steps:

  • Plan Ahead: Ensure designations are made before the calendar year ends or before the first paycheck of the year.
  • Document Clearly: Use a formal resolution and include clear terms about the percentage or amount designated.
  • Regular Reviews: Conduct annual reviews to ensure compliance with IRS guidelines.

Sample Resolution for Housing Allowance Designation

Not sure how to draft a housing allowance resolution? See our ready-to-use sample for guidance.

FAQs About Housing Allowance Designations

What is a housing allowance? A housing allowance is a portion of a minister’s compensation designated to pay for housing expenses, and it is exempt from income tax under IRS regulations. Can a housing allowance be changed mid-year? Yes, a housing allowance can be adjusted mid-year, but only for payments made after the adjustment is approved. What expenses qualify for a housing allowance? Qualifying expenses include rent, mortgage payments, utilities, and furnishings, among others directly related to the minister’s housing. Is a housing allowance taxable? Housing allowances are not taxable for federal income tax but are subject to self-employment taxes.

By understanding and adhering to these guidelines, churches can ensure compliance with IRS rules and protect both their financial integrity and their pastors’ benefits.

Richard R. Hammar is an attorney, CPA and author specializing in legal and tax issues for churches and clergy.

Allocating a Housing Allowance: Guidelines for Churches

Understand the essentials of allocating a housing allowance, the number one tax benefit available to clergy today.

Last Reviewed: January 20, 2025

Allocating a Housing Allowance | Essential Guidelines for Churches

Understand the essentials of allocating a housing allowance and how churches can ensure compliance with tax regulations.

What Is a Housing Allowance?

Ministers do not pay federal income tax on the amount of their compensation designated in advance by their employing church as a “housing allowance.” However, there are limits:

  • For ministers who own or rent a home, the housing allowance is nontaxable only to the extent it is used to pay housing expenses and does not exceed the home’s fair rental value (furnished, plus utilities).

Addressing Insufficient Housing Allowance

Sometimes ministers incur more housing expenses than anticipated, due to unforeseen repairs, buying a new home, or other factors. If a minister’s housing expenses exceed the designated allowance, they may lose the full benefit of this tax provision.

Key Point for Ministers in Parsonages

Ministers living in church-owned parsonages may also incur housing expenses beyond their designated allowance. Churches should consider amending the allowance to cover these additional expenses for the remainder of the year.

How Church Treasurers Can Help

Church treasurers should ensure that housing allowances remain adequate. If a minister’s housing expenses exceed expectations, the church board can amend the allowance to make it larger. This:

  • Costs the church nothing, as it simply reallocates the minister’s salary.
  • Must be applied prospectively, not retroactively, to comply with IRS regulations.

When to Amend a Housing Allowance

An amendment may be appropriate under circumstances such as:

  • Purchasing a new home
  • Unexpected repairs or remodeling
  • Buying new furnishings or appliances
  • Mortgage rate increases or balloon payments
  • Property tax or insurance increases
  • Rent hikes for ministers renting their home

Key Point: Amending an allowance is optional, but it can prevent unnecessary tax burdens for ministers.

Steps to Amend a Housing Allowance

  1. Authorization: Ensure the amendment is approved by the same body that designated the original allowance.
  2. Documentation: Record the amendment in meeting minutes, dated appropriately.
  3. Prospective Application: Amendments only apply from the date of approval forward.

Example:

Pastor Dave owns a home and had a $15,000 housing allowance designated for 2013. After purchasing a more expensive home mid-year, his monthly expenses increased by $500. The church board can amend the allowance for the remainder of the year, reallocating a portion of his salary as housing allowance without additional cost to the church.

“Safety Net” Housing Allowances

To prevent oversights, churches may adopt continuing resolutions that designate a portion of ministers’ salaries as housing allowances by default (e.g., 40%).

Tip: While useful as a safeguard, these resolutions should not replace annual housing allowance designations tailored to individual circumstances.

FAQs About Allocating a Housing Allowance

What if no housing allowance is designated? Housing allowances can only be applied prospectively. If no designation is made before January 1, the allowance will apply only to expenses incurred after the designation date. What expenses qualify for a housing allowance? Eligible expenses include rent, mortgage payments, utilities, furnishings, repairs, and property taxes. Can housing allowances be amended retroactively? No, IRS rules require that housing allowances apply only to future expenses. Does amending a housing allowance cost the church? No, it is simply a reclassification of the minister’s existing salary.

For more detailed guidance, consult Richard Hammar’s Church & Clergy Tax Guide.

Richard R. Hammar is an attorney, CPA and author specializing in legal and tax issues for churches and clergy.

Foregoing Salary for a Tithe

How clergy taxes apply to pastors who choose to forego part of their salary for a tithe.

Last Reviewed: January 3, 2025

Q: I am a full-time pastor who is considered dual status for tax purposes. In the past, I have been given a certain amount for salary, of which I give back more than 10 percent in tithes. In the process of this money coming to me from the church and going back to the church again, the money gets taxed. Then I claim it as a charitable contribution. However, is it possible to simply turn down that amount and not be paid it by the church? In other words, if I was told I would be paid $50,000 for 2013, but I told the church to just pay me $45,000 so I wouldn’t have to pay taxes on that $5,000. I simply wouldn’t take it. Is anything wrong with this?


Under the “constructive receipt” doctrine of tax law, this arrangement does not reduce taxable income by the amount of the salary that is refused. Here’s why:

  • Income is considered “realized” by a taxpayer and is taxable if it is made available and could be received upon request.
  • The legal authority to receive the full stated salary makes it taxable, even if the pastor decides to forgo a portion to make a contribution back to the church.

Unless specifically excluded by the tax code, such as in the case of housing allowances or 403(b) contributions, salary reductions remain part of taxable income.

What Is the Constructive Receipt Doctrine?

The constructive receipt doctrine is a key concept in clergy taxes. According to this rule, taxable income includes all income that is credited to a taxpayer’s account, set aside, or otherwise made available without restriction. This applies even if the taxpayer chooses not to take the income.

In your example, the $50,000 salary is taxable because it was legally made available to you, even if you chose not to accept $5,000 of it. This refusal does not eliminate the tax liability for that portion of the salary.

What Are Acceptable Ways to Reduce Taxable Income?

Clergy can reduce taxable income through methods specifically allowed by the tax code. These include:

  • Housing Allowance: Excludes the portion of salary designated as a housing allowance, provided it meets IRS requirements.
  • 403(b) Contributions: Allows pastors to defer income into a retirement plan, reducing taxable income for the year.

It’s important to work with a tax professional to ensure compliance and maximize eligible tax benefits.

FAQs: Clergy Taxes and Foregoing Salary

1. Can pastors reduce taxable income by refusing salary?

No. Under the constructive receipt doctrine, income is taxable if it is made available, even if not received.

Yes. Examples include housing allowances and contributions to a 403(b) retirement plan.

3. Does tithing reduce taxable income?

No. Tithes are treated as charitable contributions and can be deducted separately but do not reduce taxable salary directly.

4. Should pastors consult a tax professional?

Yes. A tax professional can ensure compliance and help pastors maximize allowable deductions and exclusions.

Understanding the constructive receipt doctrine and applicable clergy tax rules is essential for pastors. By working with tax professionals and leveraging permitted exclusions, pastors can effectively manage their tax liabilities while supporting their churches.

Richard R. Hammar is an attorney, CPA and author specializing in legal and tax issues for churches and clergy.

Strategies to Boost Summer Giving and Maintain a Balanced Church Budget

Learn 5 effective ways to boost summer giving at your church and maintain a balanced budget despite seasonal attendance shifts.

Churches have historically dreaded summer due to one thing: giving. That’s because activities and costs peak with summer missions trips, camps, and vacation Bible school just as regular weekly contributions wane. The challenge for every church leader is to survive slow summer giving with a balanced budget.

The good news: It’s possible. The bad news: It will require more attention than you’ve likely given it in the past. If you want different results, you must be willing to shift your thinking, planning, and strategy.

There are, of course, the obvious tactics like boosting participation in online giving—especially recurring giving. As attendance during the summer months proves to be inconsistent, traditional giving during the weekly worship service can be dramatically affected. Recurring online giving can help solve that.

Another often-overlooked way to boost summer giving is to keep everyone connected to the church and church needs via email and social media. Too often, church communication is limited to what is spoken from the platform or what is printed in the church bulletin. While that is certainly efficient for the church, it is not necessarily effective when a portion of your congregation is expected to be vacationing.

These two actions are a good place to start, but there is so much more you can do. Here are five more ways to help boost your giving this summer.

1. Update your church database with accurate data

This may seem like an odd suggestion to address summer giving, but incorrect data will negatively affect giving. Now is a good time to sift through your church management system and clean up your data, making sure you have correct addresses, phone numbers, email addresses, and names. You can even enlist volunteers to collect the information with a personal touch! Everyone likes to know they matter.

Key point. Data integrity is essential to the value of your database. Your givers are people. Databases help leaders ensure no one gets lost or overlooked. Without accurate data, you cannot monitor, measure, and manage mission-critical information such as giving patterns, attendance habits, and event participation.

2. Try video messages

Video linked from an email and placed on your church’s social media is a great way to personalize a message from a pastor or ministry leader. In one to two minutes, you can share not only information but also inspiration transferred through nonverbal cues such as facial expressions, tone of voice, and posture.

Keep in mind that not everyone consumes content in the same way. Some people are visual. Some people are verbal. Either way, video messages are a great way to change things up and make your givers feel connected even if they can’t be present with you in real time.

3. Mail ministry updates

Direct mail still draws a large percentage of nonprofit and religious giving. So, send three mailers throughout the summer: one to explain what will happen, one to describe what is happening, and one to celebrate what happened. Always include a courtesy reply offering envelope to prompt giving.

Key point. Many regular givers still prefer printed forms of communication. Reach the people who have already proven a preference to giving to your church, and prompt giving related to ministry updates or progress reports. Givers are more confident in giving—and giving a little extra—when they see ministry results.

4. Communicate ministry results through the lens of life change

People are more interested in stories about lives transformed than in event attendance rates. Make sure you clearly connect summer programs and events to changing lives.

Bottom line: Life change provides a soul-satisfying return on investment no dividend statement could compete with.

5. Adjust expenditures to match giving patterns

This takes a little more planning. Budget larger expenses when giving is higher, maybe in spring or fall. Then, commit to watching actual giving and actual expenses every 30 days. Adjust as needed.

Key point. Planning expenses to match cash flow is something every organization must do to remain financially viable. The closer you can keep actual expenses to actual giving, the more likely you’ll have a balanced budget at summer’s end instead of a deficit you’ll have to overcome.

Getting off the roller coaster

Summer doesn’t have to be a financial roller coaster. Instead, it should be a time to celebrate life change, plan for the fall ministry season, and build momentum for the coming year. If you’ll take the necessary steps to adapt to your congregation’s shifting summer attendance and giving patterns, you can survive the slow summer giving season with a balanced budget. More importantly, you can be fully prepared to move forward with confidence into what God is calling your church to do next.

Church Building on a Budget: Lessons Learned

Discover valuable lessons and tips for church building projects, including budgeting, contractor selection, and fostering growth through challenges.

Last Reviewed: January 27, 2025

Three months after I began pastoring full-time, our church, which had been renting facilities for nearly 20 years, did the improbable: it won an auction for a deserted plastics factory. Suddenly, the church needed someone to manage the renovation process, to immerse himself in parking substrates and asbestos removal and sprinkler heads. I was chosen.

Realizing my knowledge of construction, on a good day, registered exactly zero, I called Dave, the executive pastor at a nearby church. “You’ve built two church buildings,” I said. “What do I need to know about building a church?”

Dave paused, I think weighing whether I was ready to hear the truth. “The six months before you move in and the six months after will be hideously expensive.”

I hung up and stared at the wall, overcome by the two painful realities of church construction.

Painful Reality 1: A building project will require knowledge you don’t have.

Most church construction projects are led by pastors (like me), not by professional construction managers. Here’s how I turned my ignorance into an asset:

  • Play the “I’m new at this, so I was just wondering” card. When talking with potential lenders, contractors, or city officials, I freely acknowledged, right up front, “You’re a professional at this, and I’m brand-new, so can I ask some questions?” I did that over and over—getting second, third, and even fourth opinions on major decisions—until common wisdom emerged. (And yes, this takes a lot of time. You will need to offload some pastoral responsibilities during the building phase.)
  • Hire a great general contractor. Look for these three things:

    1. Experience in building your type of building. Since we were renovating a factory, we chose a contractor who had built large, high-ceiling industrial spaces, like Home Depots, and who had also built churches.
    2. Honest. You need to trust your GC implicitly, and several people in our church had good experiences working with the one we chose.
    3. Chooses subcontractors well. The subs do the actual construction, so you want reliable, high-quality trades people. Ask your potential GC which subs he or she has worked with on other projects. Then ask people in the trades if these are reliable. Resist the urge to overrule your GC and ask him to use mom-and-pop subcontractors from your friendship circles. The two subcontractors we chose, rather than letting our GC do it, were two we had difficulty with.

Stand strong in what you do know. Lenders may be experts on loans, and contractors may be experts on construction, but you are the only person who knows two important things: what your congregation needs, and how much money you have. Frequently during construction, you will be told, “If we do this extra work now, it will be a lot cheaper than if you have to do it later.” That’s true, but if you don’t have the money in your construction budget, you don’t have it. As I like to say, “You can go broke saving money.”

Painful Reality 2: A building project will be hideously expensive.

According to the Journal of the American Planning Association, 90 percent of construction projects cost more than estimated—and it’s common for them to overrun expenses by 50 to 100 percent. Our church could not afford that common occurrence. Here’s what I learned about holding costs in check:

  • No matter how careful your estimate of costs, increase it. Why?

    • Unknown conditions. Only God is omniscient, so allow money for surprises. For example, we’d been told we could just resurface a parking lot, but later learned it would have to be replaced. When replacement digging began, the lot’s substrate was found in woeful state, and that required more expense. Total upcharge: about $200,000.
    • City requirements. Even after your municipality has approved your building plans, they can and will ask for further changes: remove this tree, replace the right-of-ways with concrete, add a sidewalk, install fire signs. Late-in-the-game code requirements added at least $30,000 to our project.
    • Even free isn’t free. We were blessed with a donation of office furniture—desks, partitions, chairs, probably worth $40,000—but it still cost us more than $10,000 to move the furniture, store it, and reinstall it.

Include an ample contingency fund. Our lender required a contingency fund of 3.7 percent of the project costs. I tried to talk the bank’s vice president into lowering that. Thankfully, she is a veteran banker and insisted we’d need it. We did. In hindsight, I wish we’d increased it to 5 or 6 percent.

Move planned items to the wish list. Many items you’d hoped for and planned for will need to be placed on the Phase 2 wish list. We moved things to this list that we would dearly have loved, including a grand piano, a rear entry sign, and window shades for the sanctuary, but this kept our costs $500,000 lower, and we can add these items later.

In construction years, try to keep other costs down. In 2012, our main construction year, we were able to save 6 percent of our budgeted expenses, and this helped when construction costs increased.

Match up the numbers. During construction, three parties are tracking expenses: the bank, the contractor, and the church. I didn’t know, going in, that each party tracks those slightly differently. To avoid surprises, meet regularly to get updates and ask questions.

Time equals money, so keep things moving. Every week of construction, you are paying just to have the contractor on site (what’s called “general conditions”). Therefore, keep things moving. What I did well: Bring a detailed project list to each building team meeting, to keep discussion on track and make sure nothing got missed. Then after the meeting, I emailed each person—?architect, contractor, interior designer, etc.—their to-do items. This saved time and cost. What I did not do well: I did not realize, a few times, that shop drawings were being held by our architect or interior designer, and until those were returned to the contractor, that part of construction could not proceed.

Pleasant Reality: It’s worth it.

I’ve provided cautions, for your protection, but I’d be remiss if I left you afraid to move forward with a needed construction project. We love our new church building. After 20 years of setting up and taking down each Sunday, it feels so good to be home. The local newspaper featured our renovation on the front page, and we’ve welcomed hundreds of visitors and guests because of the building. Fellowship, evangelism, and children’s ministry have all greatly improved, simply because we now have spaces that better support them. Facilities really do facilitate.

Plus, during the project, our faith grew. As we came to each hurdle—zoning, capital campaign, environmental testing, cash flow—we were forced to depend more deeply upon God. As Scripture says, “Is anything too hard for the Lord?”

How did we do, bringing the building project in on budget? We came close. Final bills come in this month, but we estimate we went over by only 2 or 3 percent. Keeping construction costs in check may not be easy, but it is possible.

Kevin A. Miller is associate pastor of Church of the Resurrection in Wheaton, Illinois.

Related Topics:

Churches and Released Time Programs for Public Schools

Steps for developing and maintaining a constitutionally sound effort.

The Constitutional Debate

The role of religion in public schools continues to spark legal and cultural debate. At the center is the First Amendment, which prohibits government-sponsored religion.

Yet under a program known as “released time,” public school students may receive religious instruction during the school day, provided certain guidelines are met.


What Are Released-Time Programs?

Released-time programs allow public school students to:

  • Leave school during regular hours
  • Attend religious instruction off campus
  • Participate with written parental permission

Religious institutions—such as churches—can coordinate these programs, but they must comply with constitutional standards.


Two landmark Supreme Court cases define the limits of released-time programs:

🟢 Zorach v. Clauson (1952)

  • New York law allowed students to leave school for one hour weekly for religious instruction, with parental permission.
  • The Court ruled the program constitutional because:
    • It occurred off campus
    • No public funds supported it
    • Schools did not promote or organize the instruction

🔴 McCollum v. Board of Education (1948)

  • Religious teachers conducted instruction inside public school classrooms.
  • The Court struck down the program, finding it used a tax-supported system to promote religion.

Key takeaway:

Released-time programs are constitutional when kept separate from school operations and finances.


State Statutes: Know the Rules in Your State

Churches and religious organizations must consult state statutes before starting a released-time program. Statutes vary significantly.

🔍 Where to Look:

  • Your state legislature’s website
  • Education codes and attendance laws
  • Keywords: “attendance,” “religious instruction,” “released time”

Example: Wisconsin

  • Requires school attendance for ages 6–18, with religious holidays exempted.
  • Allows 60 to 180 minutes per week of religious instruction off campus with written parental permission.
  • Addresses:
    • Who manages release time
    • Attendance tracking
    • Liability during off-campus time
      (Wis. Stat. §§ 118.15, 118.155)

Example: Pennsylvania

  • Mandates school attendance but permits up to 36 hours per school year for religious instruction.
  • Parents must:
    • Submit written requests detailing instruction, dates, and hours
    • Confirm in writing that the child attended
      (24 Pa. Stat. Ann. §§ 13-1327, 15-1546)

Key Constitutional Guidelines from Court Cases

School officials did not promote the program, nor did employees of the religious organization enter the school to recruit attendees. A federal court of appeals ruled that this method of publicizing released time comported with the First Amendment.

To ensure compliance with the First Amendment, religious institutions must adhere to several principles drawn from state and federal court rulings.

1. Location: Off-Campus Only

  • Religious instruction must occur off school grounds.
  • Even neutral-looking trailers placed on school property have been ruled unconstitutional.
    (See: H.S. v. Huntington, Indiana)
  • Nearby, but off-site religious buildings are acceptable.
    (See: Pierce v. Sullivan, New York)

2. Promotion: No School-Endorsed Recruitment

Avoid:

  • School staff initiating conversations
  • Presentations to captive student audiences
  • Distribution of materials in classrooms

Acceptable:

  • Passive flyer distribution upon request
  • Participation in school events open to all groups

Court examples:

  • 🔵 Allowed: Flyers behind counselor desks and open house tables (Moss v. Spartanburg, SC)
  • 🔴 Not allowed: Lunch-time recruitment presentations or teacher-led card collection (Moore v. Perry Twp., IN; Doe v. Shenandoah, WV)

3. Curriculum: Hands Off for Schools

  • Public school employees should have no role in curriculum development.
  • Even advisory comments by superintendents can be viewed as religious endorsement.
    (See: Moore v. Perry Twp., Indiana)

4. Attendance: Tracked by the Religious Organization

  • Schools should not manage attendance directly.
  • Responsibility lies with the religious program.

Preferred method: Program staff submit attendance to the school.
(See: Lanner v. Wimmer, Utah)


Mitigating Liability

Religious institutions offering released-time programs should:

  • Confirm that their insurance covers off-site instruction
  • Develop and enforce screening and safety policies for workers and volunteers

📚 For resources: Visit ChurchLawAndTax.com and ReducingTheRisk.com


Final Thoughts: Balancing Outreach with Compliance

Released-time programs offer a unique way for churches to connect with students, but they also carry legal responsibilities.

“Any released-time program, by its very nature, presents the potential for unconstitutional entanglement … For this reason, the least entangling administrative alternatives must be elected.”
Lanner v. Wimmer, 662 F.2d 1349 (10th Cir. 1981)

To ensure long-term effectiveness:

  • Know your state’s laws
  • Follow court-approved guidelines
  • Prioritize separation from school involvement
Sarah E. Merkle, J.D., graduated with honors from the University of South Carolina School of Law, where she served as Editor-in-Chief of the South Carolina Law Review. Sarah is currently a law clerk for the Honorable Henry F. Floyd, United States Court of Appeals for the Fourth Circuit. She also is one of about 35 individuals nationwide to have achieved the highest levels of certification from both the American Institution of Parliamentarians and the National Association of Parliamentarians. The views expressed in this article are the author’s alone and not necessarily those of Judge Floyd, any member of the federal judiciary, or the United States Court of Appeals for the Fourth Circuit.

Sarah E. Merkle is a professional parliamentarian and presiding officer. One of five lawyers worldwide to have earned the credentials Certified Professional Parliamentarian-Teacher (CPP-T) and Professional Registered Parliamentarian (PRP), she helps boards, associations, corporations, and public bodies navigate rules applicable to governance and business meetings.

Clergy, Counseling, and Criminal Liability

What churches must know about pastoral liability for sexual misconduct.

Article summary

Ministers who engage in sexual contact with adult members of their congregation expose their church to potentially substantial liability. But, there is another possible consequence in such cases that often is overlooked. The minister who engaged in the sexual acts may be charged with criminal behavior and prosecuted. If convicted, the minister faces imprisonment. This article will address the potential criminal liability of ministers for sexual contacts with adults. It begins by reviewing a recent case in Minnesota in which this kind of liability was addressed. The article also reviews the relevant criminal statutes of all 50 states so that churches will be able to assess this risk in their state.Some ministers have engaged in sexual contact with adults in the course of their ministry. Most of these cases occur in the context of a counseling relationship with a member of the congregation, but they also can occur with staff members and non-members. How ever they occur, such incidents can be devastating to a church. The minister may be suspended or dismissed, the congregation may be divided over the appropriate response, and the church may be sued by the “victim,” who may claim that the sexual contact was nonconsensual. Some of these cases may result in negative publicity in the media, which can be devastating to a church’s reputation.

Facts of the Minnesota case

2012 WL 5896779 (Minn. App. 2012)

A Catholic priest (the “defendant”) heard a woman’s confession and agreed to serve as her regular confessor. A friendship developed between them, and they often spent time together in various social contexts. They shared their personal concerns and struggles and often talked for hours about theological matters. The relationship eventually involved sexual contact, which occurred biweekly for a year until the woman disclosed the relationship to church officials and eventually to the police.

The defendant was charged with criminal sexual conduct under a state law that states, in part:

A person who engages in sexual penetration with another person is guilty of criminal sexual conduct in the third degree if any of the following circumstances exists:

(1) the actor is or purports to be a member of the clergy, the complainant is not married to the actor, and:

  • the sexual penetration occurred during the course of a meeting in which the complainant sought or received religious or spiritual advice, aid, or comfort from the actor in private; or
  • the sexual penetration occurred during a period of time in which the complainant was meeting on an ongoing basis with the actor to seek or receive religious or spiritual advice, aid, or comfort in private. Consent by the complainant is not a defense;
  • Following a trial, the jury convicted the defendant for sexual conduct occurring “during the course of a meeting” where religious advice or assistance was sought or received in private.

    On appeal, the defendant claimed that the clergy sexual misconduct statute violated the First Amendment’s ban on the establishment of religion.

    The court’s ruling

    A state appeals court ruled that the statute did not, at least on its face, violate the First Amendment since it incorporated “neutral standards” that would not necessarily result in “excessive entanglement of government and religion in all cases.”

    The defendant also claimed that the clergy sexual misconduct statute violated the First Amendment as applied, because his conviction was based on religious evidence regarding Roman Catholic doctrine, internal church policies, and church views of the priesthood. The court agreed, noting that despite the state’s assurances that it would not present evidence on religious doctrine at trial, the following evidence was presented and received in this case: (i) evidence regarding the power imbalance between priests and parishioners, stemming from priests’ religious authority; (ii) the Roman Catholic Church’s official policies regarding pastoral care; (iii) the church’s doctrines and concerns about sexual conduct involving priests; (iv) the church’s response to the allegations of the defendant’s misconduct; and (v) the religious training the defendant received. The court explained:

    Regarding the first category, the prosecutor in this case presented extensive evidence on Roman Catholic doctrine regarding the religious authority of priests over parishioners. On direct examination, the prosecutor elicited testimony regarding the authority of priests as “holy” men who are charged with “the care of souls” and are subject to vows of chastity …. In cross-examining the defendant, the prosecutor inquired about the religious authority of Roman Catholic priests, expounding on the role of priests in “delivering the word of God,” performing the holy sacraments, interpreting “the meaning of the scripture,” preventing parishioners from straying into sin, and offering “absolution” for sins. The prosecutor questioned the defendant vigorously regarding his role as a “moral and spiritual leader” who possessed religious authority over parishioners. During closing arguments, the prosecutor contended that [the victim] held priests “on a pedestal” because they were “holy men.”

    As to the second and third categories, the prosecutor presented evidence regarding the church’s policies on pastoral care, Roman Catholic doctrine regarding sexual conduct involving priests, and the church’s concerns about priest misconduct. In cross-examining the defendant, the prosecutor inquired about the church’s moral prohibition on priests engaging in sexual rela-tionships. The prosecutor asked him if he was aware that it was “immoral” to have sex with a parishioner because “you took a vow you’re charged with the spiritual care of people,” “parishioners look up to you as sort of the moral leader at the Church and the spiritual leader,” and because “you’re there for the spiritual direction of the parishioners.” The prosecutor also elicited testimony from a liturgist that “sexual contact between a priest and a parishioner would be something unthinkable.” Similarly, the prosecutor elicited testimony from a church staff member about the archdiocese’s emphasis on maintaining boundaries with parishioners.

    Regarding the fourth category, the prosecutor here presented extensive evidence on the church’s response to the allegations of defendant’s misconduct. On direct examination, [the victim] testified in detail regarding the church’s official response to her complaint. She testified that she met with advocates in the archdiocese’s program for victims of clergy abuse and wrote a letter to the archbishop detailing the affair. She testified regarding the archbishop’s assurances that “certain parameters” had been imposed on the defendant to ensure that he was “getting help.” She testified that when she later found out that the archbishop’s successor had reassigned the defendant to another parish upon determining that he had been rehabilitated, she “was mortified.” She testified that, at this point, she felt she “had no other choice” but to go to the police. She testified regarding her motive for doing so: she had given the archdiocese “every opportunity” to properly handle the allegations, but it failed to take sufficient remedial action. In closing argument, the prosecutor reiterated that the victim only reported the affair to the police because the Roman Catholic Church failed to properly handle the allegations and “simply didn’t understand the ramifications.” The prosecutor argued that the victim reported the affair “to save other souls.”

    The prosecutor also presented testimony from several church officials regarding the church’s response to the allegations. A priest responsible for coordinating the church’s response to allegations of clergy misconduct testified that he met with the defendant regarding the allegations of sexual conduct. At the meeting, the defendant admitted having an “illicit relationship” with a parishioner. This priest testified that the defendant was sent to treatment to “get him back on track as far as his ministry.” The archdiocese’s victim assistance advocate also testified for the state, describing her meeting with the victim and detailing her allegations. The victim advocate testified that the victim felt the church did not understand “the seriousness of what happened with her,” and that she felt the church should not place the defendant “in a position of authority in the care of souls.”

    Finally, as to the fifth category, the prosecutor elicited extensive testimony about the defendant’s religious training. In cross-examining him, the prosecutor inquired whether he had taken courses in theology, church doctrine, ministry, ethics, Christian morality, pastoral care, parish ministry, and sexual morality. The prosecutor asked him whether he had taken courses “dealing with what is good and bad and with moral obligations and moral duties,” whether he had received training in “the conformity of ideals to right human conduct,” and whether he had been instructed on the role of a priest as “a person in a position of authority” and as someone to whom parishioners would “look up to on spiritual matters.” The prosecutor inquired, “Part of the job of being a priest is to maintain good moral conduct to set an example for those under you, correct?”

    The prosecutor questioned the defendant extensively regarding his training on Roman Catholic views regarding sexuality. The prosecutor asked whether he had received instruction “about the boundaries between a priest and a lay person,” and about how priests are “not supposed to have sex.”

    The state also elicited testimony from the Roman Catholic official who provided much evidence regarding the seminary training that priests receive about “boundaries between [priests] and parishioners.” This official testified that the purpose of this training is to ensure “that the people we serve are safe, so that the clergy treat them with the respect that they deserve, and so that the church as a whole is trustworthy.” Regarding the content of the training, the witness testified that priests are taught to abstain from sexual contact “with the people under their care.”

    The court concluded that this evidence informed the jury that the defendant’s conduct violated church standards and “invited the jury to determine the defendant’s guilt on the basis of his violation of Roman Catholic doctrine, his breaking of the priestly vows of celibacy, and his abuse of the spiritual authority bestowed on Roman Catholic priests.” The evidence also “invited concern about the response of church authorities to the victim’s complaint.”

    In short, “the evidence on religious topics in this case was excessive. The evidence pervaded the entire trial. The prosecutor repeatedly injected Roman Catholic doctrine and practice as a backdrop for underscoring appellant’s culpability.” The cumulative effect of this evidence was to establish “the Roman Catholic Church’s strong moral condemnation of priests who engage in sexual conduct. It further established the church’s internal policies on maintaining boundaries in pastoral-care relationships …. This evidence concerned religious standards for pastoral care, a topic which presents a serious risk of excessive government entanglement. And … the evidence here bolstered the state’s claims by informing the jury that the Roman Catholic Church condemned the defendant’s behavior.”

    The court concluded that “the religious evidence was excessive,” and that “the evidence shaped the verdict, thus creating an act of the state—the conviction—that was excessively entangled with religion. The defendant’s conviction was therefore obtained in violation of the Establishment Clause of the U.S. Constitution.”

    As a result, the clergy sexual conduct statute did not violate the Establishment Clause of the U.S. Constitution on its face. But as applied in this case, the statute “resulted in an Establishment Clause violation because the defendant’s conviction was based on excessive religious evidence.”

    State laws clergy must note

    Twelve states have laws that specifically make sexual contact between a minister and a counselee a crime. Each of these laws is reproduced below.

    Arkansas


    Code § 5-14-126

    (a) A person commits sexual assault in the third degree if the person engages in sexual intercourse or deviate sexual activity with another person, not the person’s spouse, and the person … is a mandated reporter under [the child abuse reporting law] or a member of the clergy and is in a position of trust or authority over the victim and uses the position to engage in sexual intercourse or deviate sexual activity ….

    (b) It is no defense to prosecution under this section that the victim consented to the conduct.

    (c) Sexual assault in the third degree is a Class C felony.

    Connecticut


    Statutes § 53a-65. Definitions

    As used in this part … the following terms have the following meanings …

    (9) “Psychotherapist” means a … clergyman … whether or not licensed or certified by the state, who performs or purports to perform psychotherapy.

    (10) “Psychotherapy” means the professional treatment, assessment or counseling of a mental or emotional illness, symptom or condition.

    (11) “Emotionally dependent” means that the nature of the patient’s or former patient’s emotional condition and the nature of the treatment provided by the psychotherapist are such that the psychotherapist knows or has reason to know that the patient or former patient is unable to withhold consent to sexual contact by or sexual intercourse with the psychotherapist.

    (12) “Therapeutic deception” means a representation by a psychotherapist that sexual contact by or sexual intercourse with the psy-chotherapist is consistent with or part of the patient’s treatment.


    § 53a-71. Sexual assault in the second degree: Class C or B felony

    (a) A person is guilty of sexual assault in the second degree when such person engages in sexual intercourse with another person and … (6) the actor is a psychotherapist and such other person is (A) a patient of the actor and the sexual intercourse occurs during the psychotherapy session, (B) a patient or former patient of the actor and such patient or former patient is emotionally dependent upon the actor, or (C) a patient or former patient of the actor and the sexual intercourse occurs by means of therapeutic deception; or (7) the actor accomplishes the sexual intercourse by means of false representation that the sexual intercourse is for a bona fide medical purpose by a health care professional … or (10) the actor is twenty years of age or older and stands in a position of power, authority or supervision over such other person by virtue of the actor’s professional, legal, occupational or volunteer status and such other person’s participation in a program or activity, and such other person is under eighteen years of age.

    Key point. Subsection (10) makes some church volunteers subject to criminal liability for engaging in sexual intercourse with a minor who participates in the church’s youth program.

    (b) Sexual assault in the second degree is a class C felony or, if the victim of the offense is under sixteen years of age, a class B felony, and any person found guilty under this section shall be sentenced to a term of imprisonment of which nine months of the sentence imposed may not be suspended or reduced by the court.


    § 53a-73a. Sexual assault in the fourth degree: Class A misdemeanor or class D felony

    (a) A person is guilty of sexual assault in the fourth degree when … (4) such person is a psychotherapist and subjects another person to sexual contact who is (A) a patient of the actor and the sexual contact occurs during the psychotherapy session, or (B) a patient or former patient of the actor and such patient or former patient is emotionally dependent upon the actor, or (C) a patient or former patient of the actor and the sexual contact occurs by means of therapeutic deception; or (5) such person subjects another person to sexual contact and accomplishes the sexual contact by means of false representation that the sexual contact is for a bona fide medical purpose by a health care professional … or (8) such person subjects another person to sexual contact and (A) the actor is twenty years of age or older and stands in a position of power, authority or supervision over such other person by virtue of the actor’s professional, legal, occupational or volunteer status and such other person’s participation in a program or activity, and (B) such other person is under eighteen years of age.

    Key point. Subsection (8) was added in 2004. It makes some church volunteers subject to criminal liability for engaging in sexual contact with a minor who participates in the church’s youth program.

    (b) Sexual assault in the fourth degree is a class A misdemeanor or, if the victim of the offense is under sixteen years of age, a class D felony.

    Delaware


    11 Del. Code § 761. Definitions

    (e) “Position of trust, authority or supervision over a child” includes, but is not limited to … (5) Clergy, including but not limited to any minister, pastor, rabbi, lay religious leader, pastoral counselor or any other person having regular direct contact with children through affiliation with a church or religious institution, whether such person is compensated or acting as a volunteer ….

    (h) “Without consent” means … (4) Where the defendant is a health professional, as defined herein, or a minister, priest, rabbi or other member of a religious organization engaged in pastoral counseling, the commission of acts of sexual contact, sexual penetration or sexual intercourse by such person shall be deemed to be without consent of the victim where such acts are committed under the guise of providing professional diagnosis, counseling or treatment and where at the times of such acts the victim reasonably believed the acts were for medically or professionally appropriate diagnosis, counseling or treatment, such that resistance by the victim could not reasonably have been manifested.


    11 Del. Code § 767. Unlawful sexual contact in the third degree; class A misdemeanor

    A person is guilty of unlawful sexual contact in the third degree when the person has sexual contact with another person or causes the victim to have sexual contact with the person or a third person and the person knows that the contact is either offensive to the victim or occurs without the victim’s consent. Unlawful sexual contact in the third degree is a class A misdemeanor.


    11 Del. Code § 768. Unlawful sexual contact in the second degree; class G felony

    A person is guilty of unlawful sexual contact in the second degree when the person intentionally has sexual contact with another person who is less than 18 years of age or causes the victim to have sexual contact with the person or a third person.

    Unlawful sexual contact in the second degree is a class F felony.


    11 Del. Code § 769. Unlawful sexual contact in the first degree; class F felony

    A person is guilty of unlawful sexual contact in the first degree when … in the course of committing unlawful sexual contact in the third degree or in the course of committing unlawful sexual contact in the second degree, or during the immediate flight from the crime, or during an attempt to prevent the reporting of the crime, the person causes physical injury to the victim or the person displays what appears to be a deadly weapon or dangerous instrument; or represents by word or conduct that the person is in possession or control of a deadly weapon or dangerous instrument.

    Unlawful sexual contact in the first degree is a class D felony.

    Iowa


    Code section 709.15. Sexual exploitation by a counselor, therapist, or school employee

    1. As used in this section:

  • “Counselor or therapist” means a … member of the clergy, or any other person, whether or not licensed or registered by the state, who provides or purports to provide mental health services.
  • “Emotionally dependent” means that the nature of the patient’s or client’s or former patient’s or client’s emotional condition or the nature of the treatment provided by the counselor or therapist is such that the counselor or therapist knows or has reason to know that the patient or client or former patient or client is significantly impaired in the ability to withhold consent to sexual conduct … by the counselor or therapist.
  • 2. Sexual exploitation by a counselor or therapist occurs when any of the following are found …

  • A pattern or practice or scheme of conduct to engage in any of the conduct described in paragraph “b” or “c”.
  • Any sexual conduct, with an emotionally dependent patient or client or emotionally dependent former patient or client for the purpose of arousing or satisfying the sexual desires of the counselor or therapist or the emotionally dependent patient or client or emotionally dependent former patient or client ….
  • Any sexual conduct with a patient or client or former patient or client within one year of the termination of the provision of mental health services by the counselor or therapist for the purpose of arousing or satisfying the sexual desires of the counselor or therapist or the patient or client or former patient or client ….
  • 4.

  • A counselor or therapist who commits sexual exploitation in violation of subsection 2, paragraph “a”, commits a class “D” felony.
  • A counselor or therapist who commits sexual exploitation in violation of subsection 2, paragraph “b”, commits an aggravated misdemeanor.
  • A counselor or therapist who commits sexual exploitation in violation of subsection 2, paragraph “c”, commits a serious misdemeanor.
  • Minnesota


    Statutes § 148A.01. Definitions

    2. “Emotionally dependent” means that the nature of the patient’s or former patient’s emotional condition and the nature of the treatment provided by the psychotherapist are such that the psychotherapist knows or has reason to believe that the patient or former patient is unable to withhold consent to sexual contact by the psychotherapist ….

    5. “Psychotherapist” means a … member of the clergy … or other person, whether or not licensed by the state, who performs or purports to perform psychotherapy.

    6. “Psychotherapy” means the professional treatment, assessment, or counseling of a mental or emotional illness, symptom, or condition ….

    8. “Therapeutic deception” means a representation by a psychotherapist that sexual contact with the psychotherapist is consistent with or part of the patient’s or former patient’s treatment.


    Statutes § 609.344.1(l). Criminal sexual conduct in the third degree

    A person who engages in sexual penetration with another person is guilty of criminal sexual conduct in the third degree if any of the following circumstances exists:

    (l) the actor is or purports to be a member of the clergy, the complainant is not married to the actor, and:

  • the sexual penetration occurred during the course of a meeting in which the complainant sought or received religious or spiritual advice, aid, or comfort from the actor in private; or
  • the sexual penetration occurred during a period of time in which the complainant was meeting on an ongoing basis with the actor to seek or receive religious or spiritual advice, aid, or comfort in private. Consent by the complainant is not a defense;

  • Statutes § 609.345. Criminal sexual conduct in the fourth degree

    1. A person who engages in sexual contact with another person is guilty of criminal sexual conduct in the fourth degree if any of the following circumstances exists …

    (h) the actor is a psychotherapist and the complainant is a patient of the psychotherapist and the sexual contact occurred: (i) during the psychotherapy session; or (ii) outside the psychotherapy session if an ongoing psychotherapist-patient relationship exists. Consent by the complainant is not a defense;


    (j) the actor is a psychotherapist and the complainant is a patient or former patient and the sexual contact occurred by means of therapeutic deception. Consent by the complainant is not a defense;(i) the actor is a psychotherapist and the complainant is a former patient of the psychotherapist and the former patient is emotionally dependent upon the psychotherapist;

    (l) the actor is or purports to be a member of the clergy, the complainant is not married to the actor, and:

  • the sexual contact occurred during the course of a meeting in which the complainant sought or received religious or spiritual advice, aid, or comfort from the actor in private; or
  • (the sexual contact occurred during a period of time in which the complainant was meeting on an ongoing basis with the actor to seek or receive religious or spiritual advice, aid, or comfort in private. Consent by the complainant is not a defense;
  • 2. A person convicted under subdivision 1 may be sentenced to imprisonment for not more than ten years or to a payment of a fine of not more than $20,000, or both.

    Mississippi


    Code § 97-5-23. Fondling child; punishment

    (2) Any person above the age of eighteen (18) years, who, for the purpose of gratifying his or her lust, or indulging his or her depraved licentious sexual desires, shall handle, touch or rub with hands or any part of his or her body or any member thereof, any child younger than himself or herself and under the age of eighteen (18) years who is not such person’s spouse, with or without the child’s consent, when the person occupies a position of trust or authority over the child shall be guilty of a felony and, upon conviction thereof, shall be fined in a sum not less than One Thousand Dollars ($1,000.00) nor more than Five Thousand Dollars ($5,000.00), or be committed to the custody of the State Department of Corrections not less than two (2) years nor more than fifteen (15) years, or be punished by both such fine and imprisonment, at the discretion of the court. A person in a position of trust or authority over a child includes without limitation a child’s teacher, counselor, physician, psychiatrist, psychologist, minister, priest, physical therapist, chiropractor, legal guardian, parent, stepparent, aunt, uncle, scout leader or coach.

    (3) Upon a second conviction for an offense under this section, the person so convicted shall be punished by commitment to the State Department of Corrections for a term not to exceed twenty (20) years, however, upon conviction and sentencing, the offender shall serve at least one-half of the sentence so imposed.

    New Mexico


    § 30-9-10. Definitions

    A. “force or coercion” means …

    (5) the perpetration of criminal sexual penetration or criminal sexual contact by a psychotherapist on his patient, with or without the patient’s consent, during the course of psychotherapy or within a period of one year following the termination of psychotherapy ….

    F. “psychotherapist” means a person who is or purports to be a … (11) minister, priest, rabbi or other similar functionary of a religious organization acting in his role as a pastoral counselor;

    G. “psychotherapy” means professional treatment or assessment of a mental or an emotional illness, symptom or condition;


    § 30-9-12. Criminal sexual contact

    C. Criminal sexual contact in the fourth degree consists of all criminal sexual contact perpetrated:

    (1) by the use of force or coercion that results in personal injury to the victim ….

    Whoever commits criminal sexual contact in the fourth degree is guilty of a fourth degree felony.

    North Dakota


    Century Code § 12.1-20-06.1 Sexual exploitation by therapist—Definitions—Penalty

    Any person who is or who holds oneself out to be a therapist and who intentionally has sexual contact with a patient or client during any treatment, consultation, interview, or examination is guilty of a class C felony. Consent by the complainant is not a defense under this section …. Local law enforcement agencies and the bureau of criminal investigation shall cooperate in investigations of violations of this section. As used in this section, unless the context or subject matter otherwise requires:

    1. “Psychotherapy” means the diagnosis or treatment of a mental or emotional condition, including alcohol or drug addiction.

    2. “Therapist” means a physician, psychologist, psychiatrist, social worker, nurse, chemical dependency counselor, member of the clergy, or other person, whether licensed or not by the state, who performs or purports to perform psychotherapy.

    South Dakota


    Codified Laws § 22-22-27. Definition of terms—Sex offenses by psychotherapists

    (1) “Emotional dependency,” a condition of the patient brought about by the nature of the patient’s own emotional condition or the nature of the treatment provided by the psychotherapist which is characterized by significant impairment of the patient’s ability to withhold consent to sexual acts or contact with the psychotherapist and which the psychotherapist knows or has reason to know exists …

    (3) “Psychotherapist,” any physician, psychologist, nurse, chemical dependency counselor, social worker, member of the clergy, marriage and family therapist, mental health service provider, or other person, whether or not licensed or certified by the state, who performs or purports to perform psychotherapy; and

    (4) “Psychotherapy,” the professional treatment, assessment, or counseling of a mental or emotional illness, symptom, or condition.


    Codified Laws § 22-22-28. Sexual contact by psychotherapist—Felony

    Any psychotherapist who knowingly engages in sexual contact with a person who is not his or her spouse and who is a patient who is emotionally dependent on the psychotherapist at the time of contact, commits a Class 5 felony. Consent by the patient is not a defense.


    Codified Laws § 22-22-29. Sexual penetration by psychotherapist—Felony

    Any psychotherapist who knowingly engages in an act of sexual penetration, as defined in section 22-22-2, with a person who is not his or her spouse and who is a patient who is emotionally dependent on the psychotherapist at the time that the act of sexual penetration is committed, commits a Class 4 felony. Consent by the patient is not a defense.

    Texas


    Penal Code, § 22.011. Sexual Assault

    (b) A sexual assault … is without the consent of the other person if:

    (10) the actor is a clergyman who causes the other person to submit or participate by exploiting the other person’s emotional dependency on the clergyman in the clergyman’s professional character as spiritual adviser ….

    (f) An offense under this section is a felony of the second degree.

    Utah


    Code § 76-5-406. Sexual offenses against the victim without consent of victim—Circumstances

    An act of [sexual contact] is without consent of the victim under any of the following circumstances …

    (12) the actor is a health professional or religious counselor, the act is committed under the guise of providing professional diagnosis, counseling, or treatment, and at the time of the act the victim reasonably believed that the act was for medically or professionally appropriate diagnosis, counseling, or treatment to the extent that resistance by the victim could not reasonably be expected to have been manifested. For purposes of this subsection (12) …

    (b) “religious counselor” means a minister, priest, rabbi, bishop, or other recognized member of the clergy.

    Wisconsin


    Statutes § 895.441. Sexual exploitation by a therapist

    (1) Definitions. In this section …

    (c) “Psychotherapy” means the use of learning, conditioning methods and emotional reactions in a professional relationship to assist persons to modify feelings, attitudes and behaviors which are intellectually, socially or emotionally maladjustive or ineffectual ….

    (e) “Therapist” means a … member of the clergy or other person, whether or not licensed or certified by the state, who performs or purports to perform psychotherapy.

    (2) (a) Any person who suffers, directly or indirectly, a physical, mental or emotional injury caused by, resulting from or arising out of sexual contact with a therapist who is rendering or has rendered to that person psychotherapy, counseling or other assessment or treatment of or involving any mental or emotional illness, symptom or condition has a civil cause of action against the psychotherapist for all damages resulting from, arising out of or caused by that sexual contact. Consent is not an issue in an action under this section, unless the sexual contact that is the subject of the action occurred more than 6 months after the psychotherapy, counseling, assessment or treatment ended.


    Statutes § 940.22. Sexual exploitation by therapist; duty to report

    (1) Definitions. In this section …

    (d) “Psychotherapy” means the use of learning, conditioning methods and emotional reactions in a professional relationship to assist persons to modify feelings, attitudes and behaviors which are intellectually, socially or emotionally maladjustive or ineffectual ….

    (i) “Therapist” means a … member of the clergy or other person, whether or not licensed or certified by the state, who performs or purports to perform psychotherapy.

    (2) Any person who is or who holds himself or herself out to be a therapist and who intentionally has sexual contact with a patient or client during any ongoing therapist-patient or therapist-client relationship, regardless of whether it occurs during any treatment, consultation, interview or examination, is guilty of a Class F felony. Consent is not an issue in an action under this subsection.

    (3) Reports of sexual contact.

  • If a therapist has reasonable cause to suspect that a patient or client he or she has seen in the course of professional duties is a victim of sexual contact by another therapist or a person who holds himself or herself out to be a therapist in violation of subdivision (2), as soon thereafter as practicable the therapist shall ask the patient or client if he or she wants the therapist to make a report under this subsection. The therapist shall explain that the report need not identify the patient or client as the victim. If the patient or client wants the therapist to make the report, the patient or client shall provide the therapist with a written consent to the report and shall specify whether the patient’s or client’s identity will be included in the report.
  • Within 30 days after a patient or client consents to a report, the therapist shall report the suspicion to:
    1. The department, if the reporter believes the subject of the report is licensed by the state. The department shall promptly communicate the information to the appropriate examining board or affiliated credentialing board.
    2. The district attorney for the county in which the sexual contact is likely, in the opinion of the reporter, to have occurred, if subdivision 1. is not applicable.
    3. A report under this subsection shall contain only information that is necessary to identify the reporter and subject and to express the suspicion that sexual contact has occurred in violation of sub. (2). The report shall not contain information as to the identity of the alleged victim of sexual contact unless the patient or client requests under par. (a) that this information be included.
    4. Whoever intentionally violates this subsection by failing to report as required under pars. (a) to (c) is guilty of a Class A misdemeanor.
    5. (4) Confidentiality of reports and records. (a) All reports and records made from reports under subdivision (3) and maintained by the department, examining boards, affiliated credentialing boards, district attorneys and other persons, officials and institutions shall be confidential and are exempt from disclosure …. Information regarding the identity of a victim or alleged victim of sexual contact by a therapist shall not be disclosed by a reporter or by persons who have received or have access to a report or record unless disclosure is consented to in writing by the victim or alleged victim ….

      (5) Immunity from liability. Any person or institution participating in good faith in the making of a report or record under this section is immune from any civil or criminal liability that results by reason of the action. For the purpose of any civil or criminal action or proceeding, any person reporting under this section is presumed to be acting in good faith. The immunity provided under this subsection does not apply to liability resulting from sexual contact by a therapist with a patient or client.

      State laws making sexual contact by psychotherapists with a counselee a crime

      Several states have laws that make sexual contact between a “psychotherapist” and a counselee a crime, and, unlike the statutes mentioned in the previous section, do not specifically define “psychotherapist” to include a member of the clergy. However, the definition of “psychotherapist” under some of these laws may be broad enough to include a member of the clergy. Examples of such statutes are reproduced below.

      Definition of “psychotherapist” may include clergy

      Colorado


      Revised Statutes § 18-3-405.5. Sexual assault on a client by a psychotherapist

      (1) (a) Any actor who knowingly inflicts sexual penetration or sexual intrusion on a victim commits aggravated sexual assault on a client if:

    6. The actor is a psychotherapist and the victim is a client of the psychotherapist; or
    7. The actor is a psychotherapist and the victim is a client and the sexual penetration or intrusion occurred by means of therapeutic deception.
    8. (b) Aggravated sexual assault on a client is a class 4 felony.

      (2) (a) Any actor who knowingly subjects a victim to any sexual contact commits sexual assault on a client if:

    9. The actor is a psychotherapist and the victim is a client of the psychotherapist; or
    10. The actor is a psychotherapist and the victim is a client and the sexual contact occurred by means of therapeutic deception.
    11. (b) Sexual assault on a client is a class 1 misdemeanor.

      (3) Consent by the client to the sexual penetration, intrusion, or contact shall not constitute a defense to such offense.

      (4) As used in this section, unless the context requires otherwise:

    12. “Client” means a person who seeks or receives psychotherapy from a psychotherapist.
    13. “Psychotherapist” means any person who performs or purports to perform psychotherapy, whether or not such person is licensed or registered by the state pursuant to title 12, C.R.S., or certified by the state ….
    14. “Psychotherapy” means the treatment, diagnosis, or counseling in a professional relationship to assist individuals or groups to alleviate mental disorders, understand unconscious or conscious motivation, resolve emotional, relationship, or attitudinal conflicts, or modify behaviors which interfere with effective emotional, social, or intellectual functioning.
    15. “Therapeutic deception” means a representation by a psychotherapist that sexual contact, penetration, or intrusion by the psychotherapist is consistent with or part of the client’s treatment.
    16. Note: The Colorado statute does not specifically include “clergy” in the definition of a psychotherapist, but the definition is so broad that it is reasonable to assume that the courts of Colorado would conclude that it includes clergy to the extent that they engage in “counseling.”

      Georgia


      Code § 16-6-5.1. Sexual assault

      (a) As used in this Code section, the term …

      (3) “Psychotherapy” means the professional treatment or counseling of a mental or emotional illness, symptom, or condition.

      (4) “Sexual contact” means any contact between the actor and a person not married to the actor involving the intimate parts of either person for the purpose of sexual gratification of the actor ….

      (c) A person who is an actual or purported practitioner of psychotherapy commits sexual assault when he or she engages in sexual contact with another individual who the actor knew or should have known is the subject of the actor’s actual or purported treatment or counseling or the actor uses the treatment or counseling relationship to facilitate sexual contact between the actor and such individual ….

      (e) Consent of the victim shall not be a defense to a prosecution under this Code section.

      (f) A person convicted of sexual assault shall be punished by imprisonment for not less than one nor more than 25 years or by a fine not to exceed $100,000, or both ….

      Idaho


      Code § 18-919 Sexual exploitation by a medical care provider

      (a) Any person acting or holding himself out as a … psychotherapist … or other medical care provider as defined in this section, who engages in an act of sexual contact with a patient or client, is guilty of sexual exploitation by a medical care provider. For the purposes of this section, consent of the patient or client receiving medical care or treatment shall not be a defense …. Violation of this section is punishable by a fine not exceeding one thousand dollars ($1,000), or by imprisonment in the county jail not to exceed one (1) year, or both.

      (b) For the purposes of this section …

      (2) “Medical care provider” means a person who gains the trust and confidence of a patient or client for the examination and/or treatment of a medical or psychological condition, and thereby gains the ability to treat, examine and physically touch the patient or client.

      Definition of “psychotherapist” may not include clergy

      Some states have laws that make sexual contact between a “psychotherapist” and a counselee a crime, but define “psychotherapist” so narrowly that clergy may be excluded. An example of such statutes is reproduced below.

      California


      Business and Professions Code § 728. Definitions

      “Psychotherapist” means a physician and surgeon specializing in the practice of psychiatry or practicing psychotherapy, a psychologist, a clinical social worker, a marriage and family therapist, a psychological assistant, marriage and family therapist, registered intern or trainee, or associate clinical social worker.


      Business and Professions Code § 729. Sexual exploitation by physicians, surgeons, psychotherapists, or alcohol and drug abuse counselors

      (a) Any … psychotherapist … or any person holding himself or herself out to be a … psychotherapist … who engages in an act of … sexual contact with a patient or client, or with a former patient or client when the relationship was terminated primarily for the purpose of engaging in those acts … is guilty of sexual exploitation by a … psychotherapist …. An act in violation of [this section] shall be punishable by imprisonment in a county jail for a period of not more than six months, or a fine not exceeding one thousand dollars ($1,000), or by both that imprisonment and fine.

      General sexual assault crimes

      Every state has enacted laws making it a crime to engage in nonconsensual sexual contact with another person. These laws constitute another potential basis of criminal liability for ministers who engage in sexual contact with a counselee or member of their congregation. A typical statute makes it a felony for anyone to “engage in sexual contact with another person without consent of that person.”

      Assault and battery

      Every state has enacted a law making assault and battery a crime. These laws constitute another potential basis of criminal liability for ministers who engage in nonconsensual sexual contact with a counselee or member of their congregation.

      Insurance coverage

      Church insurance policies exclude any claims based on intentional or criminal misconduct. As a result, ministers who are prosecuted for a sexual offense involving a counselee or member of their congregation ordinarily cannot expect the church insurance company to pay for a legal defense.

      Other consequences

      There are many other consequences of clergy sexual misconduct. To illustrate, clergy who engage in such behavior may have to register as a sex offender under state law; and, churches and denominations increasingly are revoking the ministerial credentials of ministers who engage in such behavior. Removal of ministerial credentials generally is motivated by several considerations, including the protection of others, the scriptural standards for ministry, accountability, and an avoidance of legal liability for a minister’s future misconduct.

      Other cases

      Several courts have addressed the criminal liability of clergy for sexual contacts with adults. Consider the following examples.


      State v. Dutton, 450 N.W.2d 189 (Minn. App. 1990)

      A Minnesota minister was convicted on four felony counts of “psychotherapist-patient criminal sexual conduct” for engaging in sexual relations with a female counselee. The minister served as senior pastor of a church. He was approached by a married female member who desired counseling for low self-esteem, suicidal thoughts, grief, compulsions, an eating disorder, and premenstrual syndrome (PMS). The first several counseling sessions consisted of a discussion of Bible passages. In time, the pastor began discussing sexual issues although the woman insisted that she had not sought counseling for such matters. The pastor persisted in discussing sex, saying that sex was a “gift from God” and that he was “working” with her on her sexuality.

      After several sessions, the woman’s husband and a close friend advised her to seek other help since she did not appear to be improving. The pastor insisted that terminating the counseling relationship had to be a mutual decision, and that it was “nobody else’s business.” At the conclusion of one counseling session that explored the subject of grief, the pastor gave the woman a brief hug, which she thought was appropriate but did not want to continue. The following week she asked the pastor if they were engaged in “normal counseling,” and he replied that he loved her. The session ended with the two engaged in hugging and passionate kissing.

      Two days later, the woman went back to clarify that their relationship would remain “platonic” and non-sexual. At that meeting, the two engaged in hugging and kissing. The pastor gave the woman a rose as a symbol that their relationship would forever remain “pure and chaste from afar” and that he would “maintain her virginity.”

      A couple of weeks later, the woman returned to the pastor’s office one evening and again the following morning. The two engaged in sexual fondling. This conduct was during her menstrual period, and the pastor assured her that their behavior would “help her work through negative issues about her menstrual period.” A month later, the two went to a motel and engaged in sexual intercourse for the first time. The woman testified that the pastor assured her that it was a “good” sexual encounter because he was unselfish. He also informed her that sex between a counselor and counselee was a felony in Minnesota. Shortly after this incident, the woman gave the pastor a signed letter stating “I, the undersigned, have given [my pastor] control of my life—my future—out of my abiding love for him.” The two engaged in sexual intercourse on at least two other occasions over the next few months. The woman testified that the pastor assured her that sexual intercourse was consistent with her “treatment” because it would remove her inhibitions about sex and “set her free” from her sexual “hang-ups.” A short time later, the two left town at the pastor’s request. At his request, the woman issued him checks amounting to $11,000.

      The pastor was later prosecuted for four felony counts of criminal sexual contact. Minnesota law imposes a penalty of up to 15 years in prison for either (1) “sexual contact” by a “psychotherapist” with an “emotionally dependent” patient, or (2) sexual contact by a psychotherapist with a patient occurring by means of “therapeutic deception.” A jury convicted the pastor on all four felony counts, and he appealed. In upholding the conviction, a state appeals court concluded that the pastor was a psychotherapist since he had assumed the role of a counselor, and that he had in fact committed both sexual contact and sexual intercourse with an “emotionally dependent” patient, and that the sexual contact and intercourse occurred because of “therapeutic deception.” In concluding that the woman was “emotionally dependent” on the pastor, the court relied on the testimony of expert witnesses who stated that “there is a power imbalance in a pastoral counseling setting because the client idealizes the pastor.” The court also referred to (1) 32 notes and cards the woman had sent the pastor, (2) the fact that the woman had “signed over her life” to the pastor, (3) the fact that the woman had violated her strongly held religious beliefs and instincts to engage in what she felt was a very sinful relationship, and (4) the $11,000 she gave the pastor at his request. The court also concluded that the sexual contact and sexual intercourse had occurred “because of therapeutic deception.” In reaching this conclusion, the court referred to the pastor’s frequent assurances that sexual contact and intercourse were part of the woman’s “ongoing treatment” and were necessary to remove her inhibitions and hang-ups. In rejecting the pastor’s claim that he had a constitutional right to engage in consensual sexual relations with whomever he chose, the court ruled that no constitutional right protects a pastor who engages in sexual activity as part of religious counseling. The court observed: “These statutes are meant to protect vulnerable persons and allow them to reposit trust in those who can help them. The legislature has recognized the emotional devastation that can result when a psychotherapist takes advantage of a patient.”


      State v. Woodard, 404 S.E.2d 6 (N.C. App. 1991)

      A minister was sentenced to two consecutive life sentences for three acts of rape and eight first-degree sexual offenses perpetrated on four women. The minister professed his innocence during his trial, but the prosecutor introduced into evidence several “love letters” the minister had written to at least one of the victims, along with several pornographic magazines and videos found in the minister’s apartment. The magazines and videos were introduced by the prosecutor to rebut the minister’s attempt to portray himself as an exemplary “family man” and minister. A North Carolina appeals court rejected the minister’s claim that the two consecutive life sentences constituted “cruel and unusual punishment” in violation of the Constitution. This case illustrates the significant criminal liability that clergy face for acts of sexual misconduct. Of course, this is in addition to civil liability.

      Dausch v. Ryske, 1993 WL 34873 (N.D. Ill. 1993)

      A church hired a minister (the “counselor”) to provide counseling to members of the congregation. A female member (the “victim”) of the church had been experiencing emotional problems, including depression related to her father’s death. She claimed that she was encouraged to seek counseling from the church counselor by a church leader.

      Shortly thereafter, the counselor allegedly called the victim to offer his services as a counselor. The counselor supposedly told her that she needed secular psychological, and not religious, counseling which he was well qualified to provide. He further explained that such treatment was included in his job description at the church. The victim began psychotherapy sessions with the counselor at his office at the church. According to the victim, the counselor quickly insisted that she increase the frequency and length of her therapy sessions and he told her that “religion does not apply here. Your problems are so deep you need more psychological treatment from me.” The victim contends that she became very involved in her therapy and extremely attached to the counselor. The counselor allegedly represented to her that he was a capable, trained professional who could be relied on to assist her with her serious personal problems and who could be trusted to act in her best interest.

      Sometime later, the victim alleged that the counselor gave her the following ultimatum: “I have been giving to you, and I need something back for my services, you must give back to me or I will not work with you anymore.” From that time on, for a period of nearly two years, the victim’s “therapy sessions” consisted, in part, of sexual relations with the counselor.

      The victim filed a lawsuit in federal court against the counselor, her church, and denomination. The lawsuit alleged several theories of liability, including professional negligence. A federal district court dismissed the victim’s lawsuit. In rejecting the victim’s claim of professional negligence, the court observed: “In Illinois, while cases such as this one suggest that it may be appropriate, it appears that neither the courts nor the legislature have established a cause of action for clergy malpractice …. Moreover, the Illinois legislature explicitly excluded the clergy from the statute which imposes liability upon psychotherapists for sexual exploitation.”

      Doe v. Hartz, 134 F.3d 1339 (8th Cir. 1998)

      A federal court in Iowa ruled that a woman who had been seduced by a priest could not sue her church and diocese for violating the federal Violence Against Women Act.

      An adult female claimed that when she arrived at church one evening to participate in the choir during evening mass she was sexually assaulted by her priest. As a result, the woman claimed she suffered severe emotional trauma. She later sued the priest, her church, and diocese, on the basis of a number of theories. The first count of her lawsuit asserted that the priest’s actions amounted to a violation of the federal Violence Against Women Act (VAWA). VAWA, which was enacted by Congress in 1994, declares that all persons “have the right to be free from crimes of violence motivated by gender.” It further specifies that a person who commits a “crime of violence” motivated by gender “shall be liable to the party injured” for both compensatory and punitive damages. VAMA defines a “crime of violence” as an act or series of acts that would constitute a felony.

      The woman claimed that the priest’s behavior would constitute a felony under a state law making it a crime for a pastoral counselor to engage in sexual contacts with a counselee. The Iowa statute in question prohibits “[s]exual exploitation by a counselor or therapist.” Iowa Code § 709.15.1.f. A “counselor or therapist” is defined to include members of the clergy “or any other person, whether or not licensed or registered by the state, who provides or purports to provide mental health services.” Mental health service is defined as “the treatment, assessment, or counseling of another person for a cognitive, behavioral, emotional, mental, or social dysfunction.” The woman alleged that the priest “served as a counselor to [her].” A federal district court in Iowa ruled in favor of the woman, and also found that the church and diocese were liable for the priest’s behavior on the basis of negligent supervision.

      A federal appeals court reversed the lower court decision for two reasons. First, the woman failed to prove that the priest was her “counselor or therapist” within the meaning of the Iowa statute. Second, for the priest’s actions to violate VAWA, they would have to be a “crime of violence” amounting to a felony under state law. The court concluded that this requirement was not met. Under the Iowa statute, a “pattern or practice or scheme of conduct” to engage in any sexual conduct with a patient or client is a felony. Sexual conduct with a patient or client that is not part of a pattern, practice, or scheme is an aggravated misdemeanor. The court concluded that the one instance of sexual conduct alleged in the lawsuit did not constitute a pattern, practice, or scheme of conduct within the meaning of the statute. Therefore, the most serious violation the priest committed under state law was an aggravated misdemeanor.

      This case illustrates a new basis of liability for churches. In those states in which sexual misconduct by a minister with a counselee is a felony, a church may be liable (for both compensatory and punitive damages) for its minister’s acts of sexual misconduct with a counselee on the basis of the federal Violence Against Women Act. Ministers who engage in counseling activities are subject to criminal liability in many states for engaging in sexual contact with a counselee, and so the importance of this case to church leaders is clear. However, as this court noted, this basis of liability is subject to important limitations. Most importantly, the acts of the minister must constitute a felony under state law. As a result, the requirements of applicable state statutes must be reviewed to determine a church’s potential liability under the Violence Against Women Act. In many states, this will be a new basis of liability.

      J.M. v. Minnesota District Council, 658 N.W.2d 589 (Minn. App. 2003)

      A Minnesota court ruled that a church and denominational agency could not be liable on the basis of negligent hiring for the sexual misconduct of a pastor, but could be liable on the basis of a state law imposing liability on the “employer” of a “psychotherapist.”

      Based on his degree from a seminary, references, and a test to determine his doctrinal positions, a young man (Pastor Ted) was licensed as a pastor by a denominational agency (the “regional church”). Pastor Ted’s first employment was as an associate pastor. During this assignment, a young woman complained to the senior pastor that Pastor Ted had inappropriately touched her. The senior pastor advised Pastor Ted to have no further contact with the woman. No other church officials were involved and no further action was taken. Pastor Ted later began looking for a position as a senior pastor. The regional church recommended him as a candidate for senior pastor in an affiliated church. Pastor Ted went through the church’s selection process and was hired by the church as its senior pastor. The church did not make any inquiries of his former employer. A few years later, a woman (“Vicky”) and her family joined the church. When Vicky’s husband was diagnosed with a life-threatening illness, she became more actively involved in the church and sought counseling from Pastor Ted. In time, the two began spending large amounts of time together and became involved in a clandestine sexual relationship. A member of the church’s board of deacons spoke with Pastor Ted about the poor impression created by his attention to Vicky.

      About one month later, Vicky revealed the relationship to a visiting pastor who informed the church’s board members. A board member contacted the regional church. Pastor Ted was confronted and admitted the relationship. The church requested and received his resignation, and the regional church revoked his ministerial credentials.

      Vicky later sued Pastor Ted, her church, and the regional church. She settled her claims against Pastor Ted, but pursued legal claims against the church defendants for negligent hiring and employer liability under chapter 148A of the Minnesota Statutes (defined below). The church defendants asked the trial court to dismiss the claims against them on the ground that the First Amendment bars the civil courts from finding churches liable for their hiring decisions. The trial court denied the church defendants’ request, and the case was appealed.


      Negligent hiring

      The court agreed with the church defendants that a resolution of Vicky’s negligent hiring claim against the church defendants would “entangle” church and state in violation of the First Amendment’s nonestablishment of religion clause. It observed,

      The establishment clause is not implicated where neutral principles of law, developed and applied without particular regard to religious doctrines, establish the applicable standard of care. In this case, even though neutral principles of law can be applied to determine whether a member of the clergy is performing psychotherapy and neutral principles of law can be applied to determine what the church and the council knew or should have known about a pastor’s employment history at the time of hiring, the church defendants argue that Vicky’s hiring-related claims implicate core, fundamental church doctrines governing identification of individuals “called” to the ministry. We agree. A determination of whether the statutorily required inquiries were made of a pastor-candidate’s former employers does not involve church doctrine, but a determination of how that information should be used in a hiring decision would force the court into an examination of church doctrine governing who is qualified to be a pastor. When claims involve “core” questions of church discipline and internal governance, the Supreme Court has acknowledged that the inevitable danger of governmental entanglement precludes judicial review.


      Chapter 148A of the Minnesota Statutes

      Chapter 148A of the Minnesota Statutes imposes liability on the employer of a member of the clergy who performs or purports to perform psychotherapy and who sexually exploits a patient if:

      1. the employer fails or refuses to take reasonable action when the employer knows or has reason to know that the psychotherapist engaged in sexual contact with the plaintiff or any other patient or former patient of the psychotherapist; or
      2. the employer fails or refuses to make inquiries of an employer or former employer, whose name and address have been disclosed to the employer and who employed the psychotherapist as a psychotherapist within the last five years, concerning the occurrence of sexual contacts by the psychotherapist with patients or former patients of the psychotherapist.
      3. The regional church insisted that it was not Pastor Ted’s “employer,” and that the First Amendment prohibited the civil courts from rejecting this conclusion. The court disagreed, noting that deciding if the regional church was an employer for purposes of chapter 148A “is not a doctrinal matter, so there is no First Amendment barrier to resolution by civil courts.” The court remanded the case back to the trial court to determine whether or not the regional church was Pastor Ted’s employer.

        The church conceded that it was Pastor Ted’s employer, but asserted that the First Amendment prohibited chapter 148A from being applied to it. The church claimed that a determination of whether Pastor Ted was acting as a psychotherapist would involve excessive entanglement between church and state. The court disagreed, noting that “the statute provides neutral standards to guide the determination. A psychotherapist is defined as a ‘member of the clergy … whether or not licensed by the state, who performs or purports to perform psychotherapy.’ Psychotherapy is defined as ‘the professional treatment, assessment or counseling of a mental or emotional illness, symptom, or condition.’ A determination whether a minister was providing services equivalent to psychotherapy, such that he was an unlicensed mental health practitioner for purposes of chapter 148B of the Minnesota Statutes does not excessively entangle the court in religion.”

        The church also argued that the application of the statute “involves the state telling the church how its ministers shall conduct their counseling sessions with parishioners.” Once again, the court disagreed, “But the application of the statute to the church does not create such a danger. Chapter 148A neither prescribes any particular behavior on the part of those providing psychotherapy, nor does the statute require the courts to examine the merits or methods of the psychotherapy provided. The statute imposes liability on an employer for the employer’s acts or failure to act, to the extent it was a proximate and actual cause of any injuries sustained. The argument that application of the statute involves the state dictating to the church how ministers conduct counseling sessions with parishioners is without merit.”

        Doe v. F.P., 667 N.W.2d 493 (Minn. App. 2003)

        Mary and her husband and three young children were members of a church. Mary worked part-time as a musician for the church. The church employed a new pastor who became acquainted with Mary in her capacity as a musician and became a friend of family. Mary met weekly with the pastor to plan the music for worship services. They developed what both regarded as a close friendship. In the pastor’s words, they “fell in love” and mutually disclosed intimate details of their lives. The pastor disclosed sexual relationships with other women, and Mary revealed her fear of alcoholism and her dissatisfaction with her marriage. The pastor advised Mary to see a counselor for her family problems and a substance abuse expert for her alcoholism; he also recommended a spiritual advisor for her. Mary saw all three of these professionals on an ongoing basis. The sexual component of the relationship between Mary and her pastor began with hugs and progressed to sexual intimacy.

        A few years later the pastor accepted a position in a church 100 miles away. Mary traveled to be with him on several occasions, and many of these visits involved sexual relations. The relationship ended five years later, after Mary discovered that the pastor was sexually involved with another woman. Mary and her husband later sued the pastor and their church on several grounds, including violation of a state law prohibiting “sexual exploitation” of counselees by ministers. The court also ruled that a state law making it a crime for ministers to engage in sexual contact with counselees violated the First Amendment’s “nonestablishment of religion” clause. The case was appealed.


        Civil liability of “psychotherapists”

        Mary and her husband claimed that the pastor was liable for monetary damages on the basis of a state law making “psychotherapists” liable for engaging in sexual contact with counselees. The statute permits counselees to sue a psychotherapist for sexual contact that occurred

        1. during the period the patient was receiving psychotherapy from the psychotherapist; or
        2. after the period the patient received psychotherapy from the psychotherapist if (a) the former patient was emotionally dependent on the psychotherapist; or (b) the sexual contact occurred by means of therapeutic deception. Minn. Stat. 148A.02.
        3. The term “psychotherapist” is defined by the statute to include a “member of the clergy … whether or not licensed by the state, who performs or purports to perform psychotherapy.” “Psychotherapy” is defined as “the professional treatment, assessment, or counseling of a mental or emotional illness, symptom, or condition.” The statute provides that “it is not a defense to the action that sexual contact with a patient occurred outside a therapy or treatment session or that it occurred off the premises regularly used by the psychotherapist for therapy or treatment sessions.”

          Mary and her husband insisted that the pastor met the definition of a psychotherapist, and that the counseling he was providing to Mary amounted to psychotherapy. Mary claimed that the pastor had counseled her, and she defined counseling as, “You just simply go talk to someone about your personal problems.” In her deposition, she referred to the pastor as a friend of her family and to their relationship as mutual and between equals. She testified that, when their friendship began, the pastor shared with her information about his sexual activities with other women in other churches. She also testified that when, near the end of their relationship, she discovered that he was sexually involved with another woman, she was hurt; the pastor testified that she was jealous.


          The appeals court noted that none of these factors were present in this case:The appeals court concluded that the pastor had not been engaged in psychotherapy. It referred to a case in which the state supreme court found that a minister was a psychotherapist based on the following factors: (1) he referred to his sessions with a couple as “marital counseling”; (2) the meetings with the couple varied from weekly to monthly over two years; (3) he brought third parties to the counseling sessions to assist the couple with their marriage problems; (4) he discussed his psychological coursework and used psychological terminology; (5) he conducted psychological and personality examinations of the couple and assessed their personalities; (6) he attempted to modify one party’s behavior; and (7) he challenged the opinions of professional counselors, saying that they did not understand the situation as well as he did and that his advice and approach were superior to theirs. Odenthal v. Minnesota Conference of SeventhDay Adventists, 649 N.W.2d 426 (Minn. 2002).

          The pastor referred to himself and Mary as friends; she spoke of him as her friend and of their relationship as between equals. During the period that the pastor and Mary had regular weekly meetings, the meetings were for the purposes of liturgy planning or choir practice. The pastor repeatedly advised Mary to seek counseling from professionals—not from himself—regarding her depression and her alcohol use, and she often discussed with him what her professional counselors had told her. The pastor had no training in counseling or psychology. When asked if he counseled parishioners going through a death in the family, he said he would “visit with them and be with them in their pain”; when asked if he counseled parishioners about substance abuse, he said, “If they came to me, I would talk with them and refer them.” He also testified about his own counseling, using the term to mean scheduled, compensated appointments with a professional psychologist or psychiatrist. He conducted no psychological or personality testing of Mary or of anyone else. He did not provide “professional treatment, assessment, or counseling of a mental or emotional illness, symptom, or condition” within the meaning of [the statute]. Their communications did not come within the statutory meaning of psychotherapy.


          Criminal liability of “psychotherapists”

          Mary and her husband also claimed that they could sue the pastor on the basis of a state law making it a crime for ministers to engage in sexual contact with counselees. The law provides,

          Sexual penetration is third degree criminal sexual conduct and sexual contact is fourth degree criminal sexual conduct when committed by a member of the clergy either (i) … during the course of a meeting in which the complainant sought or received religious or spiritual advice, aid, or comfort from the actor in private; or (ii) … during a period of time in which the complainant was meeting on an ongoing basis with the actor to seek or receive religious or spiritual advice, aid, or comfort in private. Minn. Stat. 609.344.


          A state appeals court reversed the trial court’s conclusion that the statute was unconstitutional. It quoted from the Odenthal case (mentioned above), in which the state supreme court rejected the argument thatMinnesota courts have ruled that a civil cause of action can be implied against ministers who violate this criminal statute. The pastor claimed that the statute violated the First Amendment’s “nonestablishment of religion” clause because it singled out ministers for criminal liability. And, since the statute was invalid, he could not be sued in a civil lawsuit for violating it. The trial court agreed that the statute was unconstitutional. It noted that “whether a government action violates the establishment clause is controlled by three factors …. The state action must have a secular purpose, must neither inhibit nor advance religion in its primary effect, and must not foster excessive governmental entanglement with religion.” The trial court concluded that the statute making it a crime for ministers to engage in sexual contact with counselees fostered excessive entanglement because, to enforce these provisions, courts had to determine whether the “advice, aid, or comfort” provided by a member of the clergy in private was “religious or spiritual.”

          because we will have to determine what aspects of the counseling relationship are religious and what aspects are secular, the court will become entangled in religion. However, [defendant] fails to identify how determining whether a person is providing … counseling for the conditions described in the statute requires any inquiry into the religious aspect of the relationship. Therefore, we see no need to parse out secular and religious counseling to apply this definition, and its application does not alter or impinge upon the religious character of the relationship. Therefore, applying the statutory definition of mental health services does not excessively entangle the courts in religion.

          The appeals court agreed, noting that “for us to determine whether the advice, aid, or comfort sought or received by a victim from a member of the clergy was religious or spiritual within the meaning of [the statute] would appear not to excessively entangle a court in religion.” The court pointed out that whether a communication is of a religious or spiritual nature “is a question of fact frequently addressed by the courts in the context of the application of the clergy privilege.”

          The court rejected the pastor’s argument that the criminal statute was unconstitutional because it singled out clergy as targets for criminal liability. It simply noted that the criminal statute also applied to sexual misconduct by secular psychotherapists, government and private correctional employees, and transportation agents. Like sexual abuse committed by members of these other groups, “sexual abuse committed by clerics during the course of their ministry is treated according to neutral principles of law.”

          The court concluded that “whether the advice, aid, or comfort provided by a member of the clergy in private was religious or spiritual does not violate the establishment clause by fostering excessive governmental entanglement with religion.” It therefore reversed the trial court’s decision that the statute was unconstitutional.

          State of Wisconsin v. Draughon, 702 N.W.2d 412 (Wis. App. 2005)

          Pastor Tim moved to Wisconsin and became the pastor of a church. He soon befriended and began socializing with two church members who were engaged to be married. Pastor Tim provided premarital counseling to the couple, and later performed their marriage ceremony. Shortly after the wedding, concerns arose about the husband’s use of church computers to access pornography. The couple agreed to talk to Pastor Tim about the problem, and they began counseling sessions which lasted approximately eight to ten weeks. During this time, Pastor Tim gave the husband a book to read with worksheets to be completed after each chapter. Pastor Tim and the husband also became “accountability partners” in a program called Promise Keepers, a movement where men meet to help each other deal with temptations and to hold each other accountable for their actions.

          The couple also sought Pastor Tim’s help because of financial difficulties. Pastor Tim suggested that the wife work one day per week in the church office to help ease the financial burden. She began working Wednesday afternoons, attending counseling sessions later in the afternoon and then staying for the Wednesday evening Bible study. The husband’s attendance at counseling became sporadic and eventually stopped.

          The wife later claimed that a change occurred over time in the nature of her relationship with Pastor Tim. He repeatedly said he loved her, asked to hug her, and sent her flowers. Soon after he said he loved her, the wife discovered email messages that suggested her husband was having affairs with other women. On Pastor Tim’s advice, the wife confronted her husband about the email messages. The husband denied that they were true.

          Pastor Tim’s relationship with the wife progressed. Eventually, the two engaged in sexual activity in a room in the church basement. The wife disclosed this incident to the police, and Pastor Tim was charged with violating a Wisconsin law making sexual contact between a counselor and a counselee a felony. The law provides:

          Any person who is or who holds himself or herself out to be a therapist and who intentionally has sexual contact with a patient or client during any ongoing therapist-patient or therapist-client relationship, regardless of whether it occurs during any treatment, consultation, interview or examination, is guilty of a Class F felony. Consent is not an issue in an action under this subsection. Wisconsin Statutes § 940.22.

          This statute defines “therapist” to include “a member of the clergy or other person, whether or not licensed or certified by the state, who performs or purports to perform psychotherapy.” It defines “psychotherapy” as “the use of learning, conditioning methods and emotional reactions in a professional relationship to assist persons to modify feelings, attitudes and behaviors which are intellectually, socially or emotionally maladjustive or ineffectual.”

          A jury found Pastor Tim guilty of engaging in sexual contact in violation of this statute, and the court sentenced him to a term of twelve years, with five years of confinement in prison followed by seven years of extended supervision. Pastor Tim appealed.

          Pastor Tim argued that the state, in charging him with the crime of sexual exploitation by a therapist, was required to prove that he held himself out to be a therapist. The statute making sexual exploitation by a therapist a crime defines a therapist to include a member of the clergy, whether or not licensed or certified by the state, “who performs or purports to perform psychotherapy.” Pastor Tim did not dispute that he was a member of the clergy but claimed that the jury instruction given to the jury by the trial judge improperly concluded that as a member of the clergy he was automatically a therapist—without proof that he was engaging in psychotherapy.

          The court concluded:

          Pastor Tim conceded two key factors in the state’s case: (1) that the sexual contact occurred, and (2) that he was a member of the clergy. His defense rested on whether he practiced psychotherapy and therefore met the statutory definition of a therapist and, if so, whether the sexual contact occurred during a therapist-patient relationship. The jury instruction, in syllogistic fashion, presents two propositions: (1) therapists perform psychotherapy, and (2) therapists include members of the clergy. These propositions lead to the faulty conclusion that by definition, clergy members perform psychotherapy …. Here, the instruction given never directed the jury to make an independent, “beyond-a-reasonable-doubt decision” as to whether Pastor Tim performed or purported to perform psychotherapy …. Jury instructions that have the effect of relieving the state of its burden of proving beyond a reasonable doubt every element of the offense charged are unconstitutional [under the constitutional guarantees of due process and trial by jury].

          In summary, the court reversed Pastor Tim’s conviction on a technicality pertaining to the trial judge’s instructions to the jury.

          Sexual harassment

          Clergy who engage in inappropriate sexual behavior with other church employees may be liable for sexual harassment. Sexual harassment is a form of “sex discrimination” prohibited by Title VII of the Civil Rights Act of 1964. Title VII only applies to employers that (1) have 15 or more employees, and (2) are engaged in interstate commerce. Accordingly, it does not apply to most churches (it does apply to many denominational agencies engaged in interstate sales). Nevertheless, many state and federal courts have permitted women to file sexual harassment lawsuits even though their employer is not subject to Title VII, and such courts often follow cases decided under Title VII. Therefore, Title VII and the Equal Employment Opportunity Commission (EEOC) regulations interpreting it are relevant to churches and other religious organizations. A current EEOC regulation entitled “EEOC Guidelines on Discrimination Because of Sex” specifies, in part:

          (a) Harassment on the basis of sex is a violation of Sec. 703 of Title VII. Unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature constitute sexual harassment when (1) submission to such conduct is made either explicitly or implicitly a term or condition of an individual’s employment, (2) submission to or rejection of such conduct by an individual is used as the basis for employment decisions affecting such individual, or (3) such conduct has the purpose or effect of unreasonably interfering with an individual’s work performance or creating an intimidating, hostile, or offensive working environment.

          This regulation confirms the conclusion reached by numerous state and federal courts that sexual harassment includes at least two separate types of conduct: (1) “Quid pro quo” harassment, which refers to conditioning employment opportunities on submission to a sexual or social relationship, or (2) “hostile environment” harassment, which refers to the creation of an intimidating, hostile, or offensive working environment through unwelcome verbal or physical conduct of a sexual nature. Clergy who engage in such behavior with church employees may be subject to liability for sexual harassment under Title VII (if applicable), a similar state statute, or other theories of liability (such as assault or infliction of emotional distress). Note, however, that this theory of liability applies only to inappropriate conduct with employees.

          A woman’s “consent” is not a defense to an allegation of sexual harassment. The United States Supreme Court has observed:

          [T]he fact that sex-related conduct was voluntary in the sense that the complainant was not forced to participate against her will, is not a defense to a sexual harassment suit …. The gravamen of any sexual harassment claim is that the alleged sexual advances were unwelcome …. The correct inquiry is whether [the victim] by her conduct indicated that the alleged sexual advances were unwelcome, not whether her actual participation in sexual intercourse was voluntary.

          In other words, a female employee may engage in voluntary sexual contact with a supervisor because of her belief that her job (or advancement) depends on it. While such contact would be voluntary, it is not necessarily welcome. Sexual harassment addresses unwelcome sexual contact, whether or not that contact is voluntary.

          To illustrate, in one case a woman was hired as an associate pastor of a church in Minnesota. A year later, she filed a discrimination charge with the state department of human rights against her supervising pastor. She claimed that her supervising pastor repeatedly made unwelcome sexual advances toward her. He allegedly referred to themselves as “lovers,” physically contacted her in a sexual manner, and insisted on her companionship outside the work place despite her objections. The woman informed her local church leaders as well as her synod before filing the complaint with the state. Although the church and synod investigated the woman’s allegations, no action was taken to stop the alleged harassment. Less than three months after the complaint was filed with the state, the church held a congregational meeting at which it voted to dismiss the woman as pastor. The reason stated for the discharge was the woman’s “inability to conduct the pastoral office efficiently in this congregation in view of local conditions.” A state appeals court ruled that the woman could sue her former supervising pastor for sexual harassment. The court also rejected the supervising pastor’s claim that the woman was prevented from suing because she had “consented” to the supervising pastor’s conduct.

  • Richard R. Hammar is an attorney, CPA and author specializing in legal and tax issues for churches and clergy.
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