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Video: Seven Common Tax Errors

In this exclusive video, Matt Branaugh and Rich Hammar discuss the seven common tax errors many churches and pastors make.

Attorneys Matt Branaugh and Rich Hammar hopped on camera to tackle seven common tax errors churches and church leaders make.

In this 20-minute companion video, Branaugh and Hammar call on case law, IRS guidance, and practical experience as they discuss why these errors are so common. They also touch on why they carry such large implications for church boards, pastors, and lay leaders. And they share a few helpful hints on correcting, if not avoiding, these errors in the future.


Church Law & Tax’s popular, dependable Church & Clergy Tax Guide is available online in a fully searchable format!


By the way, the seven common tax errors are:

  • Failing to Set a Housing Allowance
  • Not Having an Accountable Reimbursement Plan
  • Not Treating Clergy as “Self-Employed” for Social Security
  • Trying to Avoid Paying FICA
  • Treating Non-Ministers as Ministers for Tax Purposes
  • Ignoring the Tax Implications of “Love Gifts”
  • Ignoring the Tax Implications of “Loans”
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Five Key Tax Developments for Churches and Clergy in 2024

These tax five developments for churches and clergy included inflation adjustments and redefining highly compensated employees.

Church Law & Tax identified five key tax developments in 2023 that will affect church and clergy taxes for 2024

They are:

No change to theย housing allowance

In March 2019, a federal appeals court rejected an atheist groupโ€™s challenge to the constitutionality of the housing allowance. The atheist group did not appeal this ruling, and there have been no further legal challenges. 

Revoking an exemption from Social Security

Congress has created three limited windows of time since 1977 to allow ministers who exempted themselves from self-employment taxes by filing a timely form 4361 with the IRS to revoke their exemption. The latest was in 1999. Congress did not pass any bills in 2023 that would have authorized ministers to revoke an exemption from Social Security.ย 


Save 25% when you order both a print and downloadable .pdf versions of our 2024 Church & Clergy Tax Guide. For 35 years, this easy-to-understand guide has helped church leaders and pastors navigate US tax laws.


Working after retirement in 2024

Many churches employ retirees who are receiving Social Security benefits. People younger than full retirement age may have their Social Security retirement benefits cut if they earn more than a specified amount.ย 

Full retirement age (the age at which you are entitled to full retirement benefits) for people born between 1943 and 1954 is 66 years. 

IRS to stop unannounced taxpayer visits

The IRS announced a major policy change in July 2023. The change ends most unannounced visits to taxpayers by revenue officers (ROs). This was done to reduce public confusion and enhance overall safety measures for taxpayers and employees.

ROs will no longer make unannounced or unscheduled field visits. Instead, they will send an appointment letter to schedule an initial or follow-up meeting with the taxpayer.ย 

IRS addresses inurement, intermediate sanctions, and the definition of a church (PLR 202317022)

A private letter ruling (PLR) issued by the IRS in 2023 to a tax-exempt entity claiming to be a church while providing behavioral health services addresses three important topics:

  • Inurement
  • Excess benefit transactions
  • What is a church?

Upgrade to an Advantage membership today to unlock all ten key tax developments with expanded information for each, along with an interview with Church Law & Tax Senior Editor and Co-Found Rich Hammar. In it, he covers the most common tax mistakes he sees pastors and churches make.

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Top 10 Tax Developments for Churches and Clergy in 2024

These ten tax developments for churches and clergy included inflation adjustments and the IRS definition of a church.

Our top 10 tax developments for churches and clergy 2024 are based on a number of legislative, administrative, and judicial tax developments in 2023, including excess benefit transactions and intermediate sanctions.

Here they are:

1. No change to the housing allowance

In March 2019, a federal appeals court rejected an atheist groupโ€™s challenge to the constitutionality of the housing allowance. The atheist group did not appeal this ruling, and there have been no further legal challenges. 

2. Revoking an exemption from Social Security

Congress has created three limited windows of time since 1977 to allow ministers who exempted themselves from self-employment taxes by filing a timely form 4361 with the IRS to revoke their exemption. The latest was in 1999. Congress did not pass any bills in 2023 that would have authorized ministers to revoke an exemption from Social Security. 

However, the Internal Revenue Service (IRS) in 1970 allowed an exempt minister to revoke his exemption on the ground of a mistake (Revenue Ruling 70-197).

In addition, section 4.19.6.4.11.3 (02-13-2020) of the IRSโ€™s Internal Revenue Manual explicitly recognizes that, under some conditions, ministers who have exempted themselves from self-employment taxes solely for economic reasons can revoke their exemption. 

3. Working after retirement in 2024

Many churches employ retirees who are receiving Social Security benefits. People younger than full retirement age may have their Social Security retirement benefits cut if they earn more than a specified amount. 

Full retirement age (the age at which you are entitled to full retirement benefits) for people born between 1943 and 1954 is 66 years. 

If you are under full retirement age for the entire year, $1 is deducted from your benefit payments for every $2 you earn above the annual limit. For 2024, that limit is $22,320.

In the year you reach full retirement age, your monthly benefit payments are reduced by $1 for every $3 you earn above a different limit. For 2024, that limit is $59,520, but only earnings before the month you reach full retirement age are counted.

4. Inflation adjustments for 2023 tax returns

Some tax benefits are adjusted for inflation for 2023 tax returns (filed in 2024). Key changes affecting 2023 tax returns include the following:

  • The Alternative Minimum Tax exemption amount for tax year 2023 increases to $81,300 for single taxpayers and $120,000 for married persons filing jointly. The exemption amount for single persons (and heads of household and married persons filing separately) begins to phase out at $578,150, and the exemption amount for married couples filing jointly begins to phase out at $1,156,300.
  • For estates of any decedent passing away in calendar year 2023, the basic exclusion amount was $12,920,000.
  • For 2023, the foreign earned income exclusion will be $120,000.
  • The maximum earned income credit amount will be $7,430 for taxpayers with three or more qualifying children for 2023.
  • The IRSโ€™s recommended mileage rate for miles driven for church-related business increased to 67 cents per mile on January 1, 2024.
  • The mileage rate for miles driven for medical purposes, and for moving expenses for members of the armed forces, decreases to 21 cents per mile for 2024.
  • The charitable mileage remains at 14 cents for all of 2024.

5. The maximum earned income credit amount will be $7,430 for taxpayers with three or more qualifying children for 2023.

You may be able to claim the earned income credit for 2023 (taxes filed in 2024) if:

  • you do not have a qualifying child and you earned less than $17,640 ($24,210 if married);
  • a qualifying child lived with you and you earned less than $46,560 ($53,120 if married filing jointly);
  • two qualifying children lived with you and you earned less than $52,918 ($59,478 if married filing jointly); or
  • three or more qualifying children lived with you and you earned less than $56,838 ($63,698 if married filing jointly).

The maximum earned income credit for 2023 is:

  • $600 with no qualifying child;
  • $3,995 with one qualifying child;
  • $6,604 with two qualifying children; and
  • $7,430 with three or more qualifying children.

Advantage Member exclusive: The Seven Most Common Tax Mistakes Churches and Pastors Make

In this 20-minute companion video, Rich Hammar covers the seven most common tax mistakes churches make. Errors include failing to set a housing allowance, misclassifying love gifts, or trying to avoid paying FICA. And all have repercussions for pastors and churches.


6. Simplified definition of a highly compensated employee

A number of tax-favored provisions in the tax code do not apply if there is discrimination in favor of highly compensated employees. These provisions include:

  • simplified employee pensions (SEPs),
  • 403(b) tax-sheltered annuities (churches and qualified church-controlled organizations are exempt from this nondiscrimination rule),
  • qualified employee discounts,
  • cafeteria plans,
  • flexible spending arrangements,
  • qualified tuition reductions,
  • employer-provided educational assistance, and
  • dependent-care assistance.

For 2023, a highly compensated employee was one who (1) was a 5-percent owner of the employer at any time during the current or prior year (this definition will not apply to churches), or (2) had compensation for the previous year in excess of $150,000 and, if an employer elects, was in the top 20 percent of employees by compensation.

7. Nonprofit organization that operated a coffee shop and restaurant stripped of its tax-exempt status by the IRS

A charity that operated a restaurant and coffee shop was granted tax-exempt status by the IRS.

The exemption was granted on the basis that it would be operated to assist formerly incarcerated persons reenter society. However, the IRS found it operated largely for commercial purposes in a manner similar to for-profit entities. The IRS, therefore, revoked the charity’s tax-exempt status.

The IRS also noted that the internal controls of the organization were not adequate. That is because the founder and executive director was in charge of opening the organizationโ€™s mail and making deposits. That person was also in charge of writing and signing checks.

 PLR 202321005.

8. IRS to stop unannounced taxpayer visits

The IRS announced it is ending most unannounced visits to taxpayers by revenue officers (ROs). This was done to reduce public confusion and enhance overall safety measures for taxpayers and employees.

ROs will now send an appointment letter to schedule an initial or follow-up meeting with the taxpayer. 

Unannounced RO visits will only be done in a few unique circumstances.

The rest of the IRS collection process will remain the same, and will depend on the facts and circumstances of the case.

Information on the IRS collection process is available under โ€œTopic No. 201, The Collection Processโ€ at IRS.gov.

ROs are unarmed civil agency employees whose duties include visiting households and businesses to help taxpayers resolve their account balances.

Their job is to collect taxes that are delinquent and have not been paid to the IRS. They also secure tax returns that are overdue from taxpayers.

The IRS has about 2,300 ROs.

ROs carry two forms of official credentials with a serial number and their photo. 

Taxpayers have the right to see each of these credentials. They can also request an additional method to verify their identification. Taxpayers should know they have a tax issue before these visits occur, since multiple mailings occur.

IRS Criminal Investigation special agents are the only armed IRS personnel. They always present their law enforcement credentials when conducting investigations. 

FS-2023-17.

9. IRS addresses inurement, intermediate sanctions, and the definition of a church (PLR 202317022)

A private letter ruling (PLR) issued by the IRS in 2023 to a tax-exempt entity claiming to be a church while providing behavioral health services addresses three important topics:

  • Inurement
  • Excess benefit transactions
  • What is a church?

The IRS analysis of these three topics is summarized below.

Inurement

Churches must satisfy several conditions to enjoy the benefits of exemption from federal income taxation. One of these conditions is that none of the net earnings  of a church can โ€œinureโ€ to the benefit of an officer or director (or a relative of an officer or director) other than reasonable compensation. The IRS explained this โ€œinurementโ€ requirement in the PLR:

Churches and religious organizations, like all tax-exempt organizations,โ€‰are prohibited from engaging in activities that result in inurement of the churchโ€™s or organizationโ€™s income or assets to insiders (i.e., persons having a personal and private interest in the activities of the organization). 

Insiders could include the minister, church board members, officers, and in certain circumstances, employees. 

Examples of prohibited inurement include the payment of dividends, the payment of unreasonable compensation to insiders, and transferring property to insiders for less than fair market value. 

The prohibition against inurement to insiders is absolute; therefore, any amount of inurement is, potentially, grounds for loss of tax-exempt status. In addition . . . the insider involved may be subject to excise taxes. See the discussion of excess benefit transactions below. Note that prohibited inurement does not include reasonable payments for services rendered, or payments that further tax-exempt purposes, or payments made for the fair market value of real or personal property.

Excess benefit transactions

Excess benefit transactions are common among churches and expose ministers and possibly church officers and board members to significant penalties under section 4958 of the tax code. Note that these penalties are assessed against the recipient of the excess benefit, not the church. 

The PLR shows how much church leaders have ignored this issue, needlessly exposing โ€œdisqualified personsโ€ (defined below) to significant penalties.

Letโ€™s review the basics.

Section 4958 of the tax code imposes an excise tax on a โ€œdisqualified personโ€ who engages in an โ€œexcess benefit transactionโ€ with a tax-exempt charity. Section 4958(c)(1)(A) defines an excess benefit transaction to mean:

Any transaction in which an economic benefit is provided by an applicable tax-exempt organization directly or indirectly to or for the use of any disqualified person if the value of the economic benefit provided exceeds the value of the consideration (including the performance of services) received for providing such benefit.

An applicable tax-exempt organization is defined to include an organization described in tax code section 501(c)(3), including churches and other religious organizations.

Section 4958(a)(1) imposes on each excess benefit transaction an excise tax โ€œequal to 25 percent of the excess benefitโ€ and provides that this tax โ€œshall be paid by any disqualified personโ€‰.โ€‰.โ€‰.โ€‰with respect to such transaction.โ€

If the excess benefit transaction is not corrected in a timely fashion, the disqualified person is liable for a second-tier tax equal to 200 percent of the excess benefit.

One court has noted that Congress enacted section 4958 not to collect revenue, but rather, to โ€œdeter insiders of an organization from using their positions of influence to receive unreasonable compensation.โ€ 

Before the enactment of section 4958, โ€œif an organizationโ€‰.โ€‰.โ€‰.โ€‰did not comply with the rules regarding tax exemption, the [governmentโ€™s] only recourse was to revoke the organizationโ€™s exemption.”

Because revocation falls on the organization, rather than the benefited individuals, Congress recognized the need for intermediate sanctions including the 25-percent and 200-percent penalties described above. Intermediate sanctions are intended to โ€œdeter malfeasance and incentivize insiders to restore the charity to the status quoโ€ prior to an excess benefit transaction.

Intermediate sanctions only apply to โ€œdisqualified persons,โ€ which include:

  1. Voting members of the governing body, presidents, chief executive officers, chief operating officers, treasurers, and chief financial officers. The category of โ€œtreasurers and chief financial officersโ€ includes โ€œany person who, regardless of title, has ultimate responsibility for managing the finances of the organization.โ€ A person who serves as treasurer โ€œhas this ultimate responsibility unless the person demonstrates otherwise.โ€
  1. Family members of disqualified persons, down to the level of great-grandchildren, with respect to a charity.

In the PLR, the IRS concluded that the petitioner was a disqualified person based on both categories. She served as a director and executive officer of the charity and was the spouse of a disqualified person (the president).

The โ€œcontemporaneous substantiationโ€ requirement can be satisfied in two waysโ€”by timely reporting or by โ€œother written contemporaneous evidence.โ€ Timely reporting occurs if the organization reports a payment to the disqualified person as compensation on a Form W-2 or a Form 990 filed before the IRS commences its examination. 

Timely reporting also occurs if the disqualified person reports the payment as income on an original or amended Form 1040 filed before the earlier of the date on which the IRS commences its examination or supplies written documentation of a potential excess benefit transaction. 

The โ€œcontemporaneous substantiationโ€ requirement can also be satisfied by โ€œother written contemporaneous evidenceโ€ showing that โ€œthe appropriate decision-making body or an officer authorized to approve compensation approved a transfer as compensation for services in accordance with established procedures.โ€ 

Such evidence includes โ€œan approved written employment contract executed on or before the date of the transfer,โ€ other documentation showing that โ€œan authorized body contemporaneously approved the transfer as compensation for services,โ€ and contemporaneous written evidence establishing โ€œa reasonable belief by theโ€‰.โ€‰.โ€‰.โ€‰organization that a benefit was a nontaxable benefit.โ€

In reviewing the case about the tax-exempt entity claiming to be a church while providing behavioral health services, the IRS noted in the PLR:

The organization has been involved in multiple excess benefit transactions with major officers. There have been several incidents where organization funds have been used to purchase property for officers of the organization. The organization has failed to establish that cash and expenses were not used for the benefit of the organizationโ€™s officers. There are additional incidences of benefits that also flow to the officersโ€™ family members.

Penalties (intermediate sanctions). Tax code section 4958(a) imposes a first-tier tax equal to 25 percent of the excess benefit, payable by the disqualified person. Section 4958(b) provides that, if a first-tier tax is imposed โ€œand the excess benefit involved in such transaction is not corrected within the taxable period, there is hereby imposed a tax equal to 200 percent of the excess benefit involved.โ€ This second-tier tax, like the first-tier tax, is imposed on the disqualified person. The second-tier tax is not discretionary with the IRS but is statutorily mandated.

Such cases are important because they demonstrate the continuing relevance of intermediate sanctions and excess benefit transactions in the life of virtually every church, and the need to take them seriously. They also underscore the need for careful compensation planning and practices.

Further, note that the IRS deems any taxable fringe benefit provided to an officer or director of a tax-exempt charity (including a church), or a relative of such a person, to be an automatic excess benefit that may trigger intermediate sanctions, regardless of the amount of the benefit, unless the benefit was timely reported as taxable income by either the recipient or the employer. 

This makes it essential for churches to correctly report taxable income paid to staff, since a failure to report taxable benefits as taxable income can lead to the assessment of โ€œautomaticโ€ intermediate sanctions against the recipient.

What is a โ€œchurchโ€?

In the PLR, the IRS concluded that the charity was not a church. The tax code uses the term church in many contexts, including the following:  

  • charitable giving limitations,
  • various retirement plan rules,
  • unrelated business income tax,
  • exemption from applying for exemption from federal income taxation,
  • unemployment tax exemption,
  • exemption from filing annual information returns (Form 990), and
  • restrictions on IRS examinations.

Despite numerous references to the term โ€œchurch,โ€  the tax code provides no definition. This is understandable; a definition that is too narrow may interfere with the constitutional guaranty of religious freedom. Meanwhile a definition that is too broad may encourage abuses in the name of religion. 

The United States Supreme Court has noted that โ€œthe great diversity in church structure and organization among religious groups in this countryโ€‰.โ€‰.โ€‰.โ€‰โ€‹makes it impossible, as Congress perceived, to lay down a single rule to govern all church-related organizations.โ€ St. Martin Evangelical Lutheran Church v. South Dakota, 451 U.S. 772 (1981).

In the absence of any meaningful guidance in the tax code and regulations, the courts have developed various approaches to determine whether an organization qualifies as a church. 

Several courts have applied a fourteen-criteria standard introduced in 1977 by Jerome Kurtz, then commissioner of the IRS, to determine whether an organization is a church. The Tax Court has applied the fourteen criteria in several cases. They are:

  1. A distinct legal existence
  2. A recognized creed and form of worship
  3. A definite and distinct ecclesiastical government
  4. A formal code of doctrine and discipline
  5. A distinct religious history
  6. A membership not associated with any church or denomination
  7. An organization of ordained ministers
  8. Ordained ministers selected after completing prescribed studies
  9. A literature of its own
  10. Established places of worship
  11. Regular congregations
  12. Regular religious services
  13. Sunday schools for religious instruction of the young
  14. Schools for the preparation of its ministers.

One court noted:

Due partly to concerns over a mechanical application of rigid criteria to a diverse set of religious organizations, some courts have deemed a few of the criteria within the fourteen-factor IRS test to be of special, or โ€œcentralโ€ importance. The leading case is American Guidance, in which the United States District Court for the District of Columbia articulated the following standard: โ€œWhile some of the [fourteen criteria applied by the IRS] are relatively minor, others, e.g., the existence of an established congregation served by an organized ministry, the provision of regular religious services and religious education for the young, and the dissemination of a doctrinal code, are of central importance.โ€

A federal appeals court made the following observation regarding the fourteen criteria: 

We are mindful of [the plaintiffโ€™s] claim that the criteria discriminate unfairly against rural, newly formed churches which lack the monetary resources held by other churches. [The plaintiff] is not alone in this position. In large part it is for this reason we have emphasized what we view as the core requirements of the fourteen criteria.โ€ Spiritual Outreach Society v. Commissioner, 927 F.2d 335 8th Cir. 1991.

The IRS has acknowledged that โ€œno single factor is controlling, although all [fourteen] may not be relevant to a given determination.โ€ These criteria have been recognized by a number of courts.

Because of the ambiguity of several of the fourteen factors, any clarifications provided by the IRS or the courts are helpful. The IRS recently did just that. Note that the IRS addressed all but one of the fourteen criteria: 

(1) A distinct legal existence.

The IRS concluded that the organization was incorporated and has a legal existence as noted in its articles of incorporation and bylaws. However, โ€œas illustrated by the undocumented cash withdrawals, real estate transactions for personal use, and other benefits flowing to [the president] and her family members, the organization is operated as a private business of a few individuals. The distinct legal existence of the organization exists in paper only, but not in operation.โ€™โ€™

(2) A recognized creed and form of worship.

The IRS noted that the organization did not provide a written creed or formal code of doctrine. Further, โ€œin response to a question regarding its form of worship, the organization provided minimal information, which showed that its worship services are secondary or incidental to its overall operations.โ€

(3) A definite and distinct ecclesiastical government.

The organization provided the following statement to show this attribute: 

The Board of Directors with the Chairman as the head; The Pastor is the Spiritual Director; Assistant Pastors in charge of the following ministries: Welfare, Healing, Counseling, and Director for Administration. . . . 

The organization also provided its minutes of a recent meeting, noting that the meeting began with prayers. The minutes discuss various activities, staff and volunteers, financials, projects and business reports, and the associated expenses. The IRS concluded: โ€œWhile the organization appears to be governed by a government a closer look shows the โ€˜governmentโ€™ of the church was merely incidental to its overall secular operations.โ€

As stated above, the organization failed to document the mentioned activities, financials, projects, and financial reports as it claims all documentation perished in a rain.

The IRS continued: โ€œFurthermore, as proved [sic] the fact that [a substantial percentage] of the organizationโ€™s income is from [sic] and the substantial expenses on activities and staff, the government is merely or incidental to its overall operations.โ€

The IRS concluded that the factor โ€œa definite and distinct ecclesiastical governmentโ€ was not satisfied since the โ€œgovernmentโ€ of the church was merely incidental to its overall secular operations.

(4) Formal code of doctrine and discipline.

The organization failed to provide a specific code of doctrine and discipline in the everyday behavior of the congregants.

(5) A distinct religious history.

The organization claimed that it is an established, interdenominational ministry that provided welfare services. The organization described aspects of the ministry to elaborate upon its religious history. According to information the organization gave to the IRS, the pastor conducted services with the assistance of workers present during the services, including the choir, ushers, and instrumentalists. The organization also indicated that it did not have โ€œpermanent attendeesโ€ and did not track attendance. โ€œWelfareโ€ was provided between certain designated hours, and the โ€œplanning and operations of the welfare committee is supervisedโ€ by a church council.

In response, the IRS noted, โ€œThe organization failed to provide any other records or forms of communications show[ing] such worship was recurring outside of the one event that occurred.โ€‰.โ€‰.โ€‰.โ€‰ Based on the facts of this case [religious] services appear to be secondary or incidental to its overall operations.โ€

(6) Membership that is โ€œnot associated with any other. . . denomination.โ€ 

The IRS observed:

The organizationโ€™s initial response claimed that it had members. The organizationโ€™s response was later changed.โ€‰.โ€‰.โ€‰.โ€‰ The organization failed to provide records or information to establish [where] to [where] the claimed number of members comes from. The organization failed to provide records or information to establish who its members were, how to contact them, what was their attendance . . . whether members were unassociated with others, how often they met, or document any other purely religious services.

(7) Organization of ordained ministers.

The organization stated that it has an ordained minister with a license to conduct marriages. Certificates of minister ordination and authority to solemnize marriage were provided to support this statement. However, except for flyers and bulletins, the organization failed to provide any income, expenses, or other records to substantiate that any weddings, baptisms, or other religious ceremonies had ever been conducted by a minister of the organization. On the other hand, the organizationโ€™s registered records show the minister has . . .  received compensation for his services.

(8) Ordained ministers selected after completing prescribed studies.

The organization stated that it โ€œdoes not license ministers.โ€ 

(9) Established places of worship

The IRS noted:

The organization claimed that it leased an established place of worship. An image shows that the place is a clinic-like building with only one entrance. The place allows only one person to get in or out at a time. Such a place does not appear to allow for large gatherings of people at the same time. The organizationโ€™s place of worship was at the same location where the organization provided services.โ€‰.โ€‰.โ€‰.โ€‰The claimed worship, prayer services, and other activities did not appear to take place when an [IRS agent] conducted a drive-by for observation.

(10) Regular congregations

The IRS noted:

The organization claimed that it had a regular congregation with groups of administrative personnel and volunteers/workers in the programs. The organization claims that the size of its membership is [the IRS did not disclose this information]. The organization provided no records to substantiate these numbers. No explanation was given on how this group of people share the same place with clients and workers.โ€‰.โ€‰.โ€‰.โ€‰The organization has not established that its meeting location could accommodate people meeting at the same time. Bank records show only individuals or entities issued checks to the organization as contributions, besides the family. Analysis of available information shows that the organizationโ€™s workforce, time, and space are used in full or beyond its capacity for operation. The organization failed to establish that its congregation, as claimed by the organization, did not consist of mostly clients receiving behavioral services. Gathering of such congregation did not appear when the [IRS agent] conducted [a] drive-by during its scheduled service.

(11) Regular religious services. 

The IRS noted:

The organization claimed [it conducted]  โ€œBible studies and special prayers; and [a] welfare program . . .  open to all.โ€ The IRS noted that the organization โ€œhas not provided records to establish these activities. As shown by its full range of health services being used for operation,โ€‰the organizationโ€™s religious services are incidental. The observation of [an IRS agent] during her drive-by shows that the organizationโ€™s religious services are not regular.โ€

(12) Sunday schools for the religious instruction of the young

The IRS noted:

The organization stated that it has no school for the religious instruction of the young. But itโ€‰.โ€‰.โ€‰.โ€‰conducted a Day Treatment program for young children that need help in learning and social activities.

(13) Schools for the preparation of its ministers. 

The IRS noted: 

The organization claimed that itโ€‰[operated]  an educational and religious program . . . Compared with the organizationโ€™s expenses for services, the organizationโ€™s training expenses are secondary or incidental to its overall operations. 

Based on its determination that the organization was not a church, the IRS revoked its tax-exempt status.

Concerns with the fourteen criteria

As this PLR shows, the fourteen criteria are so restrictive that many, if not most, bona fide churches fail to satisfy several of them. 

The problem stems in part from the use of criteria that apply to both local churches and conventions or associations of churches. 

To illustrate, few local churches would meet criteria #7, #9, and #14, since these ordinarily would pertain only to conventions or associations of churches. 

In addition, many newer, independent churches fail criteria #1 and #5, and may also fail #2, #3, #4, #6, and #8. 

It is therefore possible for a bona fide church to fail as many as ten of the fourteen criteria. 

Indeed, the original Christian churches described in the New Testament book of Acts would have failed most of the fourteen criteria.

The criteria clearly are vague and inadequate. 

Some apply exclusively to local churches, while others do not. And the IRS does not indicate how many criteria an organization must meet in order to be classified as a church, or if some criteria are more important than others. 

This vagueness means that their application in any particular case will depend on the discretion of a government agent. 

This is the very kind of conduct that the courts repeatedly have condemned in other contexts as unconstitutional.

10. The IRS revoked the tax-exempt status of a religious charity

There are several points in IRS PLR 202243013 that provide useful information to church leaders. 

Organizational test. 

The IRS observed:

Our adverse determination as to your exempt status was made for the following reasons: Organizations described in Section 501(c)(3) of the Internal Revenue Code and exempt from taxโ€‰.โ€‰.โ€‰.โ€‰must be both organized and operated exclusively for exempt purposes. You have failed to produce documents or otherwise establish that you are operated exclusively for exempt purposes and that no part of your net earnings inures to the benefit of private shareholders or individuals. Furthermore, you fail the organizational test for exemption because your articles of incorporation do not limit your activities to one or more exempt purposes and your dissolution clause does not ensure that assets will be dedicated exclusively to Section 501(c)(3) purposes.

โ€œQuid pro quoโ€ contributions. 

Several members made donations to the organization but received various services and items in exchange. The IRS noted in the PLR that these were quid pro quo contributions. The IRS pointed out that section 6115 of the tax code specifies that substantiation of a quid pro quo contribution requires a written disclosure that must:

inform the donor that the amount of the contribution that is deductible for federal income tax purposes is limited to the excess of any money (and the value of any property other than money) contributed by the donor over the value of goods or services provided by the charity and provide the donor with a good faith estimate of the value of the goods or services that the donor received.

The IRS concluded there was no documentation to show the organization provided disclosure statements to donors.

Purpose clause. 

The IRS then examined the organizationโ€™s purpose, power, and dissolution clauses in its governing documents and concluded that the organization failed to meet the organizational test for tax-exempt status.

The organizationโ€™s purpose clause was set forth in its corporate articles of incorporation. Its general purpose was โ€œto have and exercise all rights and powers conferred on nonprofit corporation[s] under the laws of [this state] including the power of contract; rent, buy or sell personal or real property; provided, however, that this corporation shall not, except to an insubstantial degree, engage in any activities or exercise any powers that are not in furtherance of the primary purpose of this corporation.โ€

The IRS concluded that โ€œyour purpose clause is too broad as it does not limit the organizationโ€™s purpose to one or more purposes specified in section 501(c)(3). To promote personal interest and educational development in the activities and to promote incentive through financial aids are too broad because they are not necessary within the status of section 501(c)(3).

Power clause. 

The IRS noted that:

you do not have a power clause that will not allow your organization to carry on any activities not permitted by an organization exempt from federal income tax under section 501(c)(3) of the Internal Revenue Code. Since the primary purpose of this corporation is too broad and not within the status of section 501(c)(3) of the Code, hence yourโ€‰.โ€‰.โ€‰.โ€‰power clause does not meet the organization test.

Dissolution clause. 

The organizationโ€™s bylaws state that:

in the event of dissolution, disbandment, inactivation, or other termination of this [organization] the funds and propertiesโ€‰.โ€‰.โ€‰.โ€‰in excess of its liabilities shall be disposed of in accordance with the decision of the existing active membership, consistent with integrity and good judgment, by a majority vote of the members present at a duly called general membership meeting.

The IRS concluded that โ€œthere is no provision in the [bylaws] that requires that the [organization] shall distribute its net assets for one or more exempt purposes within the meaning of section 501(c)(3) of the tax code. Hence, your dissolution clause does not meet the organization test.โ€

Inurement. 

Organizations seeking exemption under tax code section 501(c)(3) are subject to the inurement provision:

Inurement of income is strictly forbidden under section 501(c)(3) without regard to the amount involved. Because the financing arrangements of the club have the effect of permitting the earnings of the organization to inure to the benefit of specific insiders (the controlled parentsโ€™ members and their children), your organization cannot qualify for exemption.โ€‰.โ€‰.โ€‰.

Hence, persons who earned benefits from participating from fundraising programs are subject to tax.โ€‰.โ€‰.โ€‰.โ€‰We do not see any exclusion to exempt earned income from the Family Shared Benefits. Hence, the income is taxable to the participants. Your organization operates in such a manner to defeat recognition of exemption by crossing the line of these inurement/private interest prohibitions. 

Richard R. Hammar is an attorney, CPA and author specializing in legal and tax issues for churches and clergy.

Make Sure Your Super Bowl Watch Party Splits the Uprights

Make sure the Super Bowl watch party youโ€™re planning for your church follows NFL guidelines for copyright, trademark and acceptable use.

Last Reviewed: February 3, 2026

The Super Bowl is a slice of Americana, an opportunity for fellowship and community that many churches still embrace in the form of the popular Super Bowl watch party.

But National Football League (NFL) guidelines are very specific when it comes to hosting non-residential watch parties, and church leaders should know what they are.

Attorney and pastor Dustin Gaines of MyChurch law firm in Dallas, Texas, shares valuable insights into the ways churches can bring everyone together while complying with the rules.


Now might be a great time to pick up a copy of Richard R. Hammar’s Essential Guide to Copyright Law for Churches.


The NFL has said churches cannot charge admission for Super Bowl watch parties. Why is that?

What the NFL is saying is that it has intellectual property as it pertains to its trademarks. Thatโ€™s its branding, the identity-type items, such as team names and logos. And copyright law is also in play. That is the right to transmit or broadcast the game.

Intellectual property is not something you may hold in your hands, but it is just the same as other property. 

So when it comes to the Super Bowl, the NFL is saying, โ€œThis is our intellectual property, and weโ€™re going to provide some allowances for religious organizations to show the game to congregation members.โ€

The general rule the NFL abides by is, if youโ€™re in a non-residential setting and youโ€™re broadcasting the game on a screen that is larger than 55-inches, youโ€™re going to need to pay a licensing fee.

But the NFL provides special allowances for churches. 

The allowance given to churches is that they can have viewing parties for congregants at their place of worshipโ€”without a licenseโ€”but they canโ€™t charge money.

However, a church can accept donations to help defray costs, or use them as an event, such as a charity drive, so long as it is not a profit-making endeavor for the church.

What if a church rents a space for a Super Bowl watch party? Can they charge admission then?

No. If you are going to have a viewing party for the Super Bowl, it has to be at your church, using your own audio-visual equipment. (By the way, itโ€™s okay if the screen is larger than 55-inches if it is being used in your church, and it is your equipment.)

Is the NFL really paying attention to what churches are doing?

Itโ€™s kind of like an IRS agent. You donโ€™t know when theyโ€™re going to look in and see something. 

But irrespective of whether the NFL is looking, churches should commit to doing this the right way, maintaining a good testimony. 

What if you would like to purchase a license from the NFL for the Super Bowl? How does that process work?

Itโ€™s a fairly simple process. The NFL is going to be able to issue the license directly, or, perhaps a church can use the copyright services it already uses. 

You pay the fee, describe what youโ€™re going to do, and receive the license to do it.

What other key recommendations would you offer churches when it comes to Super Bowl parties?

First, do not record and broadcast the game at a later date. The NFL has said you can temporarily record and replay the game the way you would use a DVR. But do not record it and say, โ€œCome back on Monday, weโ€™ve got a recording of the game.โ€

Second, churches can also get in hot water with how they advertise the watch party, particularly with branding and trademarks. And with those trademarks, the NFL has said you cannot use their visual logos, such as the NFL shield, or the Super Bowl trophy. However, you can use words like โ€œSuper Bowl,โ€โ€NFL,โ€ or the team names.

Non-compliance can be expense

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Worship music and web sites can be a challenge, too

The Super Bowl and other types of watch parties are not the only way churches can expose themselves to copyright and trademark infringement claims.

Worship music, and church websites, can pose a problem, too. Take this quiz to determine whether your church is playing by the rules.

Dustin Gaines is a partner with Gaines, Goodspeed & Juba, P.C./My Church law firm in Dallas, Texas. A graduate of Liberty University law school in Virgina, Gaines focuses litigation matters related to churches, schools, and nonprofit organizations. He is particularly experienced in defending religious nonprofit organizations during government investigations brought by state attorneys general and other government oversight bodies.

Lessons From Aretha Franklin’s Holographic Will

The Queen of Soul left a holographic will under a couch cushion. What happened next is a valuable lesson for church leaders.

Aretha Franklin left two wills. 

One, drafted in 2010, specified how she wanted her $6 million estate distributed.

But another, handwritten and dated 2014, laid out different terms. This handwritten will, discovered in Franklinโ€™s home under a seat cushion after she died in 2018, was filled with cross-outs and insertions and was generally unintelligible.

Franklinโ€™s heirs challenged the handwritten willโ€”also known as a holographic willโ€”and yet, a jury in July 2023 found it was valid, overriding conflicting provisions contained in Franklinโ€™s 2010 will.

A court now must decide whether the holographic will completely nullify the 2010 will.

The lessons from the late musicianโ€™s situation are important for many reasons, including what church leaders should know about how holographic wills may affect gifts involving their churches. 

What is a holographic will?

So, what is a holographic will? It is one written entirely in someoneโ€™s handwriting (the โ€œtestatorโ€) and includes the testatorโ€™s signature.

Holographic wills are recognized in the majority of states (consult a local estate attorney to determine whether they’re recognized in yours), and are often considered valid even though no one witnessed the testatorโ€™s signature. As a result, the provisions of such wills take precedence over provisions in prior wills that are executed in compliance with state law.

And, as seen in the Franklin case, because holographic wills are so easy to create, they have led to many disputes by family members, churches, and other charitable organizations regarding their legal validity 

Earlier cases

There have been many cases involving the validity of handwritten wills leaving gifts to churches and other charities. 

Here are several examples:

CASE 1: What a difference a day made 

The day after executing her will, the deceased met with her pastor and his wife and executed a handwritten document containing the testatorโ€™s signature and the following text: 

“I want to donate $150,000 to God in order to build a church.โ€ 

The church insisted that the handwritten document signed by the deceased represented a legally valid holographic will that should be probated. The heirs argued that the document merely expressed a present intent to give money and was not a testamentary instrument. A Michigan appellate court sided with the church, and ordered the holographic will to be probated. 

In re Estate of Smith, 651 N.W.2d 153 (Mich. App. 2002).

CASE 2: Only the lawyers prospered 

Church Law & Tax Co-Founder and Senior Editor Rich Hammar was involved in the case of a 93-year-old single man from Kentucky with no living relatives and an estate valued at more than $1 million.

When the man died at home, someone found a holographic will entirely in his handwriting that contained the following sentence:

โ€œI leave my estate, in its entirety, to a nursing home that has a chapel for Pentecostal worship.โ€

More than 25 nursing homes from around the country filed claims with the probate court seeking distribution of the entire estate to themselves. Many of these homes had some affiliation with a church or religious denomination, although many of these would not be considered โ€œPentecostal.โ€ 

A few were operated by a government agency, rather than a church or denomination, and were creative in describing to the court their status as a Pentecostal institution.

After 10 years of litigation the probate court ordered the entire proceeds of the estate to be distributed to a nursing home in another state having no ties to a Pentecostal denomination. 

By this time, the $1 million estate had been reduced to a mere $40,000. 

The remainder was spent on legal fees, hardly a result the testator could have imagined.

CASE 3: The Church got half โ€ฆ eventually

A woman drafted a holographic will that left half of her estate to her church. Upon her death, some of her heirs challenged the legality of the holographic will and took the case to court. 

A probate court concluded that the holographic will was invalid, and the church appealed. 

A Texas appeals court ruled that the will was valid, and so the gift to the church was enforceable. Unfortunately, the estate was significantly diminished through legal fees.

Estate of Abshhire, 2011 WL 3671998 (Tex. App. 2011).

CASE 4: Jane Doe, Esq. 

A woman (Jane Doe) died, leaving a holographic will that provided:

I, Jane Doe, do hereby make and declare this to be my last will.

1st. I direct my executors, the deacons of First Baptist Church, to pay all of my debts.

2nd.  I want a trust fund put in the First Federal Bank of $2,500.00 for Greenvale Cemetery to help care for it and help keep the road to the cemetery fixed. Interest to be used each year.

3rd.  If there is anything left, I want it put in First Federal Bank for my church to use the interest each year for mission work. That lost souls may hear about and know my dear Savior.

Jane Doe

Several heirs of Jane Doe filed a will contest with a probate court, claiming that the holographic will was invalid, and therefore the entire estate should be distributed to them with nothing going to the church. The heirs argued that the will was invalid because it did not identify the trustees, executors, or the โ€œchurch.โ€ 

The court concluded:

From a fair and unstrained reading of the will of Jane Doe it is clear that she intended to create two trusts, one for the benefit of the cemetery and one for the use of First Baptist Church in its mission program; and it is equally clear that she intended that her entire estate be so used. For a person untrained in the law we find that Jane Doe has been more than legally adequate in the drafting of her will โ€ฆ .      

Lewis v. Darnell, 580 S.W.2d 572 (Tenn. App. 1978).

CASE 5: Old MacDonald left a will 

John Doe lived alone on a farm in South Dakota. He executed a document entirely in his own handwriting purporting to dispose of his property upon his death. He died a few months later. 

The decedentโ€™s sister searched his home and bank boxes thoroughly after his death but could find no will. She, the sheriff, and others went through the papers of the deceased in his home. Some were destroyed. Others were piled into boxes and stored in a rented barn near the home of a niece. 

The niece found a holographic will entirely in the testatorโ€™s handwriting that left his entire estate to his church. 

This will was submitted to the local probate court. All of the witnesses testified that the decedent’s home was a mess with important documents as well as worthless scraps of paper piled around the house without any system or order.  

In the light of these facts the court ruled that the holographic will would not be probated.

The church appealed, challenging the order of the probate court. The court reversed the ruling of the probate court and ordered the will to be probated.

In re Estate of May, 220 N.W.2D 388 (S.D. App. 1974). 

CASE 6: Church sues daughter 

A woman (Jane Doe) had been a teacher for many years and had amassed an estate of several million dollars. 

She was a long time member of a Baptist church in her community. 

However, she eventually joined a Presbyterian church, and attended services regularly until a broken hip reduced her mobility. She executed an estate plan in 1995 that left $1.5 million to her church. However, shortly before her death, Jane Doe gave one of her two daughters a holographic will that left everything to this daughter and nothing to the church. 


As this legal development from 2007 explains, “undue influence” is sometimes used to challenge the validity of a will.


The church appealed, claiming that the holographic will and its $1.5 million distribution to the daughter were invalid. The appeals court denied the churchโ€™sโ€™s petition to invalidate the holographic will.

The church appealed, challenging the order of the probate court. The court reversed the ruling of the probate court and ordered the will to be probated.

Burson v. Presbyterian Church, 2002 WL 498054 (Cal App. 2002). 

CASE 7: Everything to the Church

A woman’s holographic will stated that she “wanted to give my money to the Mother Church in Boston Massachusetts as it has been a great help to me.” 

The church submitted the will to the probate court, but this was opposed by the decedentโ€™s heirs, who claimed that the will was not in proper form and that the decedentโ€™s entire estate should be distributed to them. 

The court concluded:

โ€œIt is considered by the Clerk that the said will has been duly and fully proved and the same is ordered admitted to probate and recorded as the true last will and testament of [the decedent] in due form.” 

First Church of Christ, Scientist v. Hutchings, 163 S.E.2d 178 (Va. 1968).

Why many states recognize holographic wills

Holographic wills are recognized in the majority of states, with some variations, meaning they are widely recognized in the United States.

According to one court, holographic wills allows people who are unable or unwilling to hire an attorney to make a valid will in their own handwriting. (In re Estate of Teubert, 298 S.E.2d 456 (W. Va. 1982).) 

In many, if not most, cases, the person drafting a holographic will is attempting to avoid legal fees. But legal fees are a small price to pay to ensure that a will is drafted properly and will withstand legal challenge. Holographic wills often lead to ambiguities since the testator has no legal training or experience in drafting such documents.

Donโ€™t google it

The plethora of legal forms available online makes it tempting to create oneโ€™s own will.

But doing so can create unforeseen problems:

  • The will may not be properly executed according to state law, making the purported will invalid and unenforceable. Of course, an attorney will be familiar with the requirements and will ensure that the document is properly executed.
  • Using forms copied from an online source can be dangerous.
  • To illustrate, in one case, a Florida church used an internet-generated contract but failed to notice that it contained a โ€œvenueโ€ clause requiring all disputes to be litigated in California. A court confirmed the legality of the venue clause, meaning that the churchโ€™s pastor and attorney had to travel to California for depositions, conferences, hearings, and trial, all at considerable expense to the church. 

As the cases summarized above illustrate, holographic wills often prompt immediate legal challenge, embroiling the parties in costly and protracted litigation with no certain result. 

Another problem with holographic wills is that they often are discovered months or even years following the death of a testator, making it difficult to determine inevitable questions of priority involving multiple wills.

For all of these reasons, church leaders should discourage members from using holographic wills, even if legally valid under state law.

Richard R. Hammar is an attorney, CPA and author specializing in legal and tax issues for churches and clergy.

Outsourcing Accounting and Financial Functions

Churches are always thinking about outsourcing accounting and financial functions. These articles from trusted experts can guide you.

Outsourcing accounting and financial functions remains a hot topic for churches.

And we understand why.

As churches confront tighter budgets in the face of complex IRS guidelines governing religious not-for-profits, the need for outsourcing accounting and financial functions for bookkeeping support, compliance, and basic tax literacy is paramount.


Upgrade to an Advantage Membership and start receiving Church Law & Tax Store discounts, unlimited access to all content, cohort visibility, and our weekly insiders newsletter with the latest information on the issues and trends affecting churches today.


Whether it’s understanding the ever-changing dynamics of the church treasurer role, to making a wise choice in third-party software, the below resources will go a long way in askingโ€”and answeringโ€”questions you may not have known to ask.

Third-party financial and accounting tips

As XPastor founder and longtime Church Law & Tax Advisor-At-Large David Fletcher suggests, cost, banking data security, and savings all come into play when considering whether to send accounting and financial services to a third-party.

Controlling for costs

Senior Editorial Advisor Mike Batts explains that outsourcing can be an effective way of bringing costs in line with reality.

This is especially true when coupled with a zero-based budgeting approach. Batts outlines how in in chapter 1 of Church Finance: The Church Leader’s Guide to Financial Operations.

Meanwhile, outsourcing your church’s specific accounting work begins with a sound understanding of the accounting role within your church.

Choosing the right accounting software

Choosing the right accounting software can beโ€”and probably isโ€”every bit as important as answering whether to outsource your accounting function.

Though there are no perfect solutions, there are many important considerations, as Glenn Wood at SeaCoast Church in Charleston, South Carolina, explains.

Hiring a CPA

Sometimes churches need to quickly hire a CPA, either because of unforeseen circumstances or a shift in roles. These six, timeless tips will help inform that crucial hiring decision.

What Pastors Need to Know about Tax Preparation Software

Tax preparation software remains a cost-effective solution for many, including pastors. But beware the shortcomings.

Last Reviewed: January 26, 2026

Editorโ€™s Note: This article is intended for informational purposes only. Mentions of any specific products here do not constitute an endorsement, either by the authors or the publisher. 

Tax preparation software packages, such as TurboTax, TaxAct, H&R Block, and TaxSlayer, are popular ways for individuals to prepare their own income tax returns. 


Upgrade to an Advantage Membership and take advantage of “Ask Richie” our AI assistant dedicated exclusively to helping you quickly find the answers and content you seek.


The upside of using tax preparation software packages

Most of the leading income tax preparation software are popular because they are:

Accessible. They come in boxed, downloadable, or online versions.

Affordable. Most are in the $50 to $150 range for the federal self-employed version. There may be an additional cost to prepare a state return. However, some versions are free for lower-income individuals.

Convenient. These packages allow users to e-file federal (and sometimes state) returns. This helps speed along the refund process. A higher-end package usually offers optional (for an additional fee) add-ons such as:

  • the ability to import tax data from other sources (e.g., from investment accounts or from Quicken/QuickBooks);
  • the ability to track real-time information during the year (such as TurboTaxโ€™s ItsDeductible feature for tracking charitable donations);
  • an interview interface to guide you through the preparation process;
  • error-checking of the return after it has been prepared;
  • a deduction finder to alert you to income tax deductions that may be applicable;
  • easy access to IRS publications and tax practitioner explanations;
  • tax planning assistance;
  • audit defense (for example, in the case of an IRS audit, the manufacturer will defend the income tax filer if there is an error resulting from the use of the manufacturerโ€™s product), and
  • financial or retirement planning assistance.

Caveat Emptor

Tax preparation software packages often do not address three tax rules applicable to duly ordained, licensed, or commissioned ministers who are paid for services performed in the exercise of their ministry.

These rules do not apply to income or wages earned by a minister outside of the ministerial context (such as in secular employment).

1. Social Security and Medicare taxes

Under federal tax law, ministers employed by a church have a โ€œdual tax status.โ€

They are considered employees for federal income tax purposes but are considered self-employed for federal employment tax purposes. 

Therefore, a minister will generally receive a Form W-2 from his employing church for wages earned, but those wages are not subject to employee- and employer-paid FICA taxes (the 7.65 percent each respective side pays into the Social Security and Medicare systems).

Instead, ministers are responsible for paying the full 15.3 percent due into Social Security and Medicare through the payment of self-employment taxes (also known as SECA), which are computed on Schedule SE of their personal income tax returns.

Ministers who are conscientiously opposed to, or because of their religious principles are opposed to, the acceptance of any public insurance (such as Social Security or Medicare) with respect to their ministerial earnings may elect out of the Social Security and Medicare system by filing Form 4361 with the IRS.

Form 4361 generally must be filed within two years of the first year that a minister has earnings from ministerial work. Ministers who have made this election would not complete Schedule SE but would indicate exemption by checking the box for 4361 on Form 1040, Schedule 2, line 4, and/or entering โ€œExempt-Form 4361โ€ on the dotted line next to Form 1040, line 23 (other taxes, including self-employment tax).


Tip: Learn more about the dual tax status of ministers and six questions to address before pursuing exemption from the Social Security and Medicare system.


Ministers using tax preparation software should check to make sure that the software accepts their Form W-2, since a properly prepared Form W-2 will not show their wages as subject to Social Security or Medicare taxes.

The minister also should make sure that their wages are being treated by the software package as self-employment income, for purposes of computing the self-employment tax, if applicable to the minister. 

For ministers opting out of the Social Security and Medicare system, check to make sure that the tax software package makes the notational entry on Schedule 2, line 4, and/or line 23 of the Form 1040.

2. Parsonage or housing allowance exclusion

Ministers may exclude from their taxable income the annual fair rental value of a parsonage provided rent-free by their church as part of their compensation package.

Ministers living in their own homes may exclude from their taxable income cash payments that have been properly designated by their employing church as a ministerial housing allowance, up to the lesser of (1) the amount used to pay for housing-related expenses (such as mortgage payments or rent, utilities, repairs, furnishings, insurance, property taxes, improvements, maintenance, and homeownersโ€™ association dues), or (2) the fair rental value of the home, including furnishings and utilities.

The excess of the amount designated over the excludable amount should be included in taxable income (and the words โ€œExcess Allowanceโ€ should be added on the dotted line next to the appropriate Form 1040, Line 1h).

The allowance is excludable for income tax purposes only. For ministers who have not opted out of the Social Security and Medicare system, their parsonage/housing allowance must generally be included in determining their self-employment tax.

Therefore, ministers using tax preparation software should check to make sure the package is properly limiting the housing allowance exclusion based on the limitations noted above, including the โ€Excess Allowanceโ€ notation, and that the package is properly including the parsonage/housing allowance amount in the calculation of self-employment income.

3. Limitation onโ€”or disallowance ofโ€”business expense deductions

Many ministers may incur unreimbursed expenses in connection with their church employment. Generally, such unreimbursed employee business expenses are not deductible for federal income tax purposes. (However, such expenses are still deductible for self-employment tax purposes.)

Ministers may also incur expenses, such as travel expenses, in connection with ministerial income earned outside of their employment (such as honorarium payments received for speaking engagements, weddings, or funerals). Business expenses related to ministerial income earned outside of a ministerโ€™s employment (reportable on Form 1040, Schedule C) incurred in connection with ministerial earnings are not deductible for federal income tax purposes to the extent that they are allocable to tax-exempt parsonage or housing allowances.

To compute the nondeductible portion, the minister should first determine his total ministerial income, including the parsonage/housing allowance. The minister should then divide the parsonage/housing allowance by the total ministerial income to determine the nontaxable percentage. This percentage should then be applied to any business expenses incurred to determine the nondeductible portion. Only the deductible portion should then be reported on Schedule C.


For detailed tax guidance: Additional information is in Richard Hammarโ€™s annual Church & Clergy Tax Guide. Chapter 13 of Hammarโ€™s guide contains a sample ministerโ€™s tax return (prepared by Batts Morrison Wales & Lee, CPAs) illustrating the concepts described in this article. Ministers should also consider seeking the advice of a tax professional with experience in preparing ministersโ€™ tax returns.


Many tax software packages do not automatically calculate the nondeductible portion of business expenses allocable to the tax-free portion of a ministerโ€™s income. Ministers will therefore need to manually adjust these expenses and input the reduced figure into the software for purposes of computing the income tax deduction. However, since the parsonage/housing allowance is included in the computation of the amount subject to the self-employment tax, the full amount of the business expenses should be used to compute the net earnings from self-employment reportable on Schedule SE.

Consider a professional tax preparer review

Because these unique rules are so critical to filing accurate and mistake-free returns, ministers who opt to use tax preparation software may wish to have returns reviewed by a tax professional with experience in preparing ministersโ€™ returns.


About the authors

Michele Wales

Michele is a partner and the national director of tax services for BMWL. She has oversight responsibility for the firmโ€™s tax practice, with expertise in federal, state, and local tax issues affecting
nonprofit organizations and their affiliates.

Michele has more than 25 years of experience in public accounting, and has also served as chief financial officer for a large nonprofit social services agency and controller for an airplane manufacturing company. She has been a conference speaker on nonprofit taxation issues at both the local and national levels.

Michele is based in BMWLโ€™s national headquarters office in Orlando.

Jessica Hebb

Jessica is a manager for BMWL. She received her masterโ€™s and bachelorโ€™s degrees in accounting
from the University of Central Florida, where she graduated with highest honors.

As a manager, Jessicaโ€™s responsibilities include communicating directly with clients; performing research and analysis related to technical tax issues at the federal, state, and local levels; providing tax advisory services related to exempt organization corporate structure planning; obtaining and maintaining federal, state, and local tax exemptions; evaluating exempt organizationsโ€™ tax compliance; and other related matters.

Jessica participates in appropriate continuing professional education in nonprofit accounting and taxation.

She is based in BMWLโ€™s national headquarters office in Orlando.

Key Tax Updates December 2023

Housing allowance designations, year-end transactions, 2023 donations, and more.

Monthly requirements

If your church or organization reported withheld taxes of $50,000 or less during the most recent lookback period (for 2023, the lookback period is July 1, 2021, through June 30, 2022), then withheld payroll taxes are deposited monthly. Monthly deposits are due by the 15th day of the following month.

Note, however, that if withheld taxes are less than $2,500 at the end of any calendar quarter (March 31, June 30, September 30, or December 31), the church need not deposit the taxes. Instead, it can pay the total withheld taxes directly to the IRS with its quarterly Form 941. Withheld taxes include federal income taxes withheld from employee wages, the employeeโ€™s share of Social Security and Medicare taxes, and the employerโ€™s share of Social Security and Medicare taxes.


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Semiweekly requirements

If your church or organization reported withheld taxes of more than $50,000 during the most recent lookback period (for 2023, the lookback period is July 1, 2021, through June 30, 2022), then the withheld payroll taxes are deposited semi-weekly.

This means that for paydays falling on Wednesday, Thursday, or Friday, the payroll taxes must be deposited on or by the following Wednesday. For all other paydays, the payroll taxes must be deposited on the Friday following the payday.

Note further that large employers having withheld taxes of $100,000 or more at the end of any day must deposit the taxes by the next banking day. The deposit days are based on the timing of the employerโ€™s payroll. Withheld taxes include federal income taxes withheld from employee wages, the employeeโ€™s share of Social Security and Medicare taxes, and the employerโ€™s share of Social Security and Medicare taxes.

December 15, 2023

  • Complete all year-end transactions to be sure that they are reportable on your income tax return.
  • A church must make quarterly estimated tax payments if it expects an unrelated business income tax (UBIT) liability for the year to be $500 or more. Use IRS Form 990-W to figure your estimated taxes.
  • For 2023, quarterly estimated tax payments of one-fourth of the total tax liability are due by April 15, June 15, September 15, and December 15, 2023, for churches on a calendar-year basis. Deposit quarterly tax payments using Electronic Federal Tax Payment System (EFTPS).

December 31, 2023

  • Churches must designate a portion of each ministerโ€™s compensation as a housing allowance by this date in order for ministers who own or rent their homes to receive the full benefit of a housing allowance exclusion for calendar year 2024.

The designation should be adopted during a regular or special meeting of the church board and should be contained in the written minutes of the meeting.

  • Churches should designate a parsonage allowance for any minister who lives in a parsonage and who is expected to pay some of the expenses of maintaining the parsonage (e.g., utilities, furnishings, repairs, improvements, yard care, insurance).
  • Donors must deliver checks on or by this date to claim a charitable contribution deduction for 2023. Checks that are placed in the church offering during the first worship service in 2024 will not qualify for a charitable contribution deduction in 2023, even if the check is predated to 2023 or was written in 2023. However, checks that are written, mailed, and postmarked in 2023 will be deductible in 2023 even though they are not received by a church until 2024.
  • An employeeโ€™s marital status on this date determines his or her filing status for the year.
  • If you have a minister or lay worker who is treated as self-employed for federal income tax reporting purposes, but who you would like to reclassify as an employee, the ideal time to make the change is on January 1, 2024.

Note: If a date listed for filing a return or making a tax payment falls on a Saturday, Sunday, or legal holiday (either national or statewide in a state where the return is required to be filed), the return or tax payment is due on the following business day.

Note: You must use electronic funds transfer to make all federal employment tax deposits. This is generally done using the Electronic Federal Tax Payment System, a free service provided by the U.S. Department of Treasury. If you don’t wish to use EFTPS, you can arrange for your tax professional, financial institution, or payroll service to make deposits on your behalf. Failure to make a timely deposit may subject you to a 10-percent penalty.

Richard R. Hammar is an attorney, CPA and author specializing in legal and tax issues for churches and clergy.

Asked, Answered: Are Gift Cards Really Just Gifts?

Gift cards are a simple yet powerful way of blessing others. But there are some very real tax strings attached.

It’s a common question we field here at Church Law & Taxโ€”are the gift cards we’re giving to our pastor, or lay minister, or volunteer, really just gifts?

Gift cards are a natural expression of the sort of love Christ commands we show to one another. They are a simple way of saying “thank you” for serving.


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We’ve tackled this topic here, here, and here.

So has Elaine Sommerville, starting on page 165 of Church Compensationโ€”From Strategic Plan to Compliance. Pick up a copy today.

Meanwhile, as Matt Branaugh explains, a gift card does carry weight with the Internal Revenue Service. And there’s a good chance they’re taxable income for employees:

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Unpacking DOJ’s ‘Place to Worship’ Initiative

The Department of Justice’s ‘Place to Worship’ initiative highlights the protections afforded under the Religious Land Use and Institutionalized Persons Act of 2000.

The US Department of Justice (DOJ) โ€œPlace to Worshipโ€ initiative highlights a landmark, decades-old federal law protecting individuals, churches, and religious organizations.ย ย 

The initiative explains the protections afforded under the Religious Land Use and Institutionalized Persons Act of 2000 (RLUIPA), and lays out the steps religious leaders can take when they encounter resistance or challenges to their property-related activities by local, state, and federal government agencies and officials.


For Members:

This five-part virtual roundtable, featuring a group of attorneys and RLUIPA experts, shares RLUIPA’s origins, and key provisions, along with insights into how RLUIPA might help your church if the need ever arises.


RLUIPA violations

Examples of RLUIPA violations by government actors, the DOJ says, can include:

  • A city or county denies a church a building permit to add Sunday school classes. But, the city cannot provide a compelling reason for the denial.
  • A mosque leases a storefront space, but the city denies an occupancy permit because zoning restrictions disallow houses of worship. Meanwhile, those restrictions allow fraternal organizations, meeting halls, and banquet facilities.
  • A building official denies a permit to build a Jewish temple that meets all requirements. The building official is later heard making anti-semitic remarks.

โ€œOver the last 23 years, the Religious Land Use and Institutionalized Persons Act has helped to combat religious discrimination by protecting the civil rights of faith communities across the country,โ€ said Assistant Attorney General Kristen Clarke of the Justice Departmentโ€™s Civil Rights Division. โ€œIn light of continued anti-Semitism, Islamophobia and other forms of religious discrimination, the Justice Department stands ready to use federal civil rights law to ensure that communities can use their property for worship and to freely engage in religious exercise. The anniversary of RLUIPA provides an opportunity to underscore our commitment to protecting religious rights and ensuring that people are able to freely use land to worship and practice their faith.โ€

Click here to report a suspected RLUIPA violation.

It is important to remember local municipalities are sometimes subject to penalties for RLUIPA violations. A good example? A case out of Florida, where a city faces fees and damages for violating RLUIPA.

Beware Giving Volunteers Cash, Gift Cards, and Gifts

It’s natural to want to bless volunteers with cash, gift cards, and gifts. But how you do it matters to you, them and the IRS.

Q: Regarding gifts to volunteers, whether it involves gift cards, cash, tangible gifts (such as a guitar) or a trip, must we report the amount for tax purposes? If so, who reports it? The recipient? The church? And if the church must report it, how is it done?

The volunteer reports the taxable income on their tax return, regardless of the amount.ย 

Also, if the total value of the gift(s) is $100 or more, the church is responsible for reporting the recipient’s income and payroll tax withholding for the recipient on a form 941 and a form W-2.


Q: But they are volunteers, not employees. They are not in our payrollย system. Does this mean all volunteers [who] receive something of $100 or more are now treated as employees? If so, our small church would potentially have over 100 employees.

Thatโ€™s true. And itโ€™s a testament to the numerous problems raised by providing volunteers cash, gift cards, gifts and other items of value. These problems include:

  • The definition of a volunteer is one who works without compensation in any form. Therefore, the volunteer becomes an employee once the church provides anything valuable in recognizing their efforts.
  • The volunteer [who receives gift cards, cash, or tangible gifts] is a part-time employee, and the church must pay workers’ compensation premiums on the volunteer’s earnings.

For these reasons (and many others), we discourage using cash, gift cards, or tangible items worth more than $100 to recognize the services of volunteers.


Q: Okay, so, can we give volunteers a 1099 at the end of the year for accounting of any gifts we gave to them if the total amount is above $100? Or do we have to enter them into our payroll company as employees? Either way, we would have to get their social security number.ย 

Unfortunately, the correct answer is usually form W-2. Because the analysis is the same as for every worker.ย Only in rare and unusual circumstances would a volunteer qualify as an independent contractor. In 99.99 percent of the instances, Form W-2 is correct.


Senior Editorial Advisor Frank Sommerville frequently lends Church Law & Tax members his expertise and insights. Find more of his work here.


Frank Sommerville is both a CPA and attorney, and a longtime Editorial Advisor for Church Law & Tax.

North Dakota, West Virginia Add Religious Freedom Protections

Legislatures in North Dakota and West Virginia pass religious freedom protections, joining 24 other states with similar laws.

Last Reviewed: April 16, 2024

Lawmakers in North Dakota and West Virginia recently passed religious freedom protections, joining 24 other states that have done the sameโ€”and with nearly all enacted in the roughly three decades since the US Supreme Court handed down two controversial decisions.

West Virginiaโ€™s โ€œEqual Protection for Religion Actโ€ took effect on May 29, 2023, while North Dakotaโ€™s law became effective on August 1, 2023.

Both laws are almost identical.

The language follows a โ€œsubstantial burden/compelling government interest/least restrictive meansโ€ standard drawn directly from the federal Religious Freedom Restoration Act (RFRA). Congress unanimously passed RFRA three years after the Supreme Courtโ€™s controversial 1990 decision in Employment Division v. Smith.

The Smith controversy

The majority in Smith contended neutral laws and government actions that generally apply to the public could incidentally burden religious exercise without violating the US Constitution.

Religious freedom advocates immediately decried the ruling; many still highly prioritize legal efforts to overturn it.

Based on First Amendment religious freedom protections, they say, the government should meet a higher standard whenever any law, regulation, or other government-initiated action affects an individual or organizationโ€™s religious exercise, incidental or otherwise.   

Congress responded with RFRA in 1993, embracing the โ€œsubstantial burden/compelling government interest/least restrictive meansโ€ standard.

When compared to the Smith decision, RFRAโ€™s standard means a claim brought by an individual or organization has a better chance of prevailingโ€”although victory isnโ€™t automatically guaranteed.

Congressional overreach

Four years after RFRAโ€™s passage, though, the Court significantly curtailed the lawโ€™s power.

The Court ruled Congress overstepped its constitutional powers when it passed RFRA. Courts have since determined the law applies only to federal laws and federal government actions.

Some states began adopting RFRA-like measures soon after, implementing the โ€œsubstantial burden/compelling government interest/least-restrictive meansโ€ standard for their respective local and state governments.

Fourteen states passed such laws between 1993 and 2005 (with Utah’s religious land use act, passed in 2005, offering RFRA-like protections to churches in property-related matters). Another nine passed RFRAs between 2009 and 2021.

Virginia’s religious freedom protection was included within its constitution codified in 1786.


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Prior to North Dakota and West Virginia, South Dakota and Montana were the most recent to do it. Both passed their respective laws in 2021.

Expanded protections after COVID-19

Like South Dakota, both North Dakota and West Virginiaโ€™s new laws also prohibit state and local governments from restricting religious conduct more than secular conduct of โ€œreasonably comparable riskโ€ or โ€œcomparable โ€ฆ alleged economic need or benefit.โ€

The additional provisions address concerns raised by religious liberty advocates throughout the COVID-19 pandemic when government mandates throughout the country affected in-person worship services.

As the pandemic continued, churches and religious organizations began legally challenging mandates prohibiting them from meeting. The challenges often referenced the abilities for similarly situated secular activities to physically gather.

Courtsโ€”including the Supreme Courtโ€”initially granted state and local governments with greater leeway as they sought measures to slow COVID-19โ€™s spread. Eventually, though, a majority of the Court saw state and local restrictions unevenly applied to churches and determined they were unconstitutional.

Matthew Branaugh is an attorney and editor for Church Law & Tax.

Asked, Answered: How to Respond to an Unexpected Property Tax Bill

Did your church receive an unexpected property tax bill? Why does this happen? What can be done? This video can help.

An unexpected property tax bill can be a confusing, complex and sometimes shocking development for church leaders.

It’s why Church Law & Tax teamed up with Senior Editorial Advisor Midgett Parker in an in-depth Q & A on property taxes, and why we’ve created this brief overview from attorney and Church Law & Tax Editor Matthew Branaugh.

In it, we cover the basics of:

  • The different exemptions churches usually enjoy
  • The reality of claiming and maintaining church property tax exemptions at the local level
  • Why churches sometimes receive an unexpected property tax bill
  • What to do when it happens
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It’s also important to remember churches are generally exempt from federal and state taxes, but not always at the local level.

In fact, we routinely field questions from church leaders asking why they’ve received a bill from a local municipality.

It can be alarming, it can be frustrating, and it can be difficult to know how to respond. But, it’s always an opportunity to build strong relationships at the local level, bear witness to the Gospel, and find creative solutions in partnership with local government officials.

A Closer Look at COVID-19 and the Church

Church Law & Tax’s sister site takes a closer look at COVID-19 and the Churchโ€”how the pandemic changed everything.

On May 5, 2023, the UN World Health Organization (WHO) ended its โ€œpandemicโ€ designation for COVID-19.

The declaration came slightly more than three years after COVID-19 first took the world by surprise, triggering more than 765 million known cases and nearly 7 million reported deaths during that time span.

But beyond the numbers, COVID-19 changed everything.

Economies, social structures, educational institutions, governments, and health care systems all shifted to meet changesโ€”and challengesโ€”throughout the pandemic.

So did American churches.

COVID-19 and the church from a pastor’s perspective

But just how much?

A nationwide study by ChurchSalary, a sister site of Church Law & Tax, aimed to find out.

ChurchSalary partnered with Arbor Research Group to do a yearlong study of more than 1,000 pastors and leaders. The study used a wide range of tools including a nationwide survey, focus groups, in-person interviews, and community case studies.

Church Salary’s Aaron Hill shares why this study can be of service to pastors, church leaders, and church members, alike:

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Insights on giving trends, layoffs, PPP loans and more

Several angles will be of special interest to pastors and church leaders who keep tabs on the legal, financial, tax, and risk management matters of their churches and ministries.

Among them:

This resources site also includes a free, downloadable PDF report, a pastor- and researcher-fueled podcast, and several related articles and opinion pieces.

All are created to help leaders better understand their strengths, weaknesses, and opportunities to improve so that they are better prepared to respond when the next crisisโ€”whether local or globalโ€”arises.

The full findings are here:

Key Tax Updates November 2023

Key tax dates for November 2023 include a quarterly Form 941 requirement for nonminister employees.

Monthly requirements

Key tax updates for November 2023 relate to depositing withheld payroll taxes. If your church or organization reported withheld taxes of $50,000 or less during the most recent lookback period (for 2023, the lookback period is July 1, 2021, through June 30, 2022), then withheld payroll taxes are deposited monthly. Monthly deposits are due by the 15th day of the following month.


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Note, however, that if withheld taxes are less than $2,500 at the end of any calendar quarter (March 31, June 30, September 30, or December 31), the church need not deposit the taxes. Instead, it can pay the total withheld taxes directly to the IRS with its quarterly Form 941. 

Withheld taxes include:

  • Federal income taxes withheld from employee wages
  • The employeeโ€™s share of Social Security and Medicare taxes
  • The employerโ€™s share of Social Security and Medicare taxes 

Semiweekly requirements

If your church or organization reported withheld taxes of more than $50,000 during the most recent lookback period noted above, then the withheld payroll taxes are deposited semiweekly.

What this means:

For paydays falling on Wednesday, Thursday, or Friday, the payroll taxes must be deposited on or by the following Wednesday. For all other paydays, payroll taxes must be deposited on the Friday following the payday.

Note: Large employers having withheld taxes of $100,000 or more at the end of any day must deposit the taxes by the next banking day. 

The deposit days are based on the timing of the employerโ€™s payroll.

Withheld taxes include federal income taxes withheld from employee wages, the employeeโ€™s share of Social Security and Medicare taxes, and the employerโ€™s share of Social Security and Medicare taxes.

Key Date: November 13, 2023

Other key tax updates for November 2023 relate to churches having nonminister employees (or one or more ministers who report their federal income taxes as employees and who have elected voluntary withholding).

These churches can file their employerโ€™s quarterly federal tax return (Form 941) on November 13 instead of October 31. But only if they deposited taxes for the third calendar quarter in full and on time.

For complete information, consult the 2023 Church & Clergy Tax Guide by Richard R. Hammar, JD, LLM, CPA. Visit ChurchLawAndTax.com for the expert insights you need to manage tax issues with confidence

Richard R. Hammar is an attorney, CPA and author specializing in legal and tax issues for churches and clergy.

Boy Scouts’ Bankruptcy Informs Church Insurance Decisions

The Boy Scoutsโ€™ bankruptcy offers many insights and lessons for leaders in the area of church insurance coverage.

The Boy Scouts of America (BSA) bankruptcy offers insights that can help inform church insurance decisions.

Several BSA insurers balked at the idea of defending or indemnifying BSA. Among the various reasons is the fact that the statute of limitations barred most of the victimsโ€™ claims. Because of this, the courtโ€™s decision in the Boy Scouts bankruptcy contemplated several key church insurance issues.

Our analysis reveals three key points for church leaders:

Permanently retain all insurance policies

May sex abuse claims involve incidents that occurred long ago. Therefore, it is entirely understandable that many churches cannot produce them.

However, church leaders should still work to ensure all insurance policies are retained permanently by the church.

Without a policy documenting coverage, an insurer is much less likely to pay for a legal defense. It is also less likely an insurer will pay toward an adverse judgment or settlement awarded to a plaintiff.


Richard Hammar found several other key takeaways for church leaders in the BSA bankruptcy ruling.

Find them all right here.


Church leaders do not want their church to bear sole responsibility of paying substantial legal fees incurred defending such claims.

Work with an insurance archeologist

Consider hiring an insurance archeologist if your church cannot find an insurance policy potentially applicable to an incident occurring long ago. An insurance archeologist has legal and forensic training and can find key elements of old (or discarded) insurance policies.

Understand coverages

Be familiar with the exclusions in a policy before purchasing it.

All policies exclude intentional or criminal acts. Therefore, a question often arises whether such an exclusion applies to sex abuse claims, which are both intentional and criminal.

Some insurance companies say that they do.

Sex abuse claims represent the most significant risk to churches. Therefore, it is imperative churches adequately insure themselves against potential claims. It is also wise to determine whether a church policy offers “claims-made” or “occurrence-based” coverage. Use this checklist to guide that process.

Review state mandatory reporting requirements

Another key step: Becoming aware of and familiar with state-specific mandatory reporting laws. These laws define how, when, and to which agency an incident of abuse must be reported. This downloadable .pdf offers state-by-state guidance along with important facts to help you understand abuse reporting laws.

Boy Scouts bankruptcy provides BSA’s insurance footprint

The bankruptcy court analyzed BSAโ€™s insurance coverage dating back to the mid-1900s.

This is what the court found:

โ€œBSA carried some form of primary and/or excess comprehensive general liability insurance in place covering abuse claims since at least 1935.

The terms of BSA’s policies vary over time and include policies that have a per occurrence limit, an aggregate limit or both.

For the years 1935 through most of 1971, and 1979 through approximately 1996, Insurance Company of North America (Century) issued primary insurance policies to BSA that also contained per occurrence limits, but no aggregate limits for abuse claims.

Beginning in 1969 and through 1982, in addition to primary coverage, BSA began to purchase excess insurance policies.

The vast majority of the excess policies provided per occurrence limits, but no aggregate limit.

Accordingly, once the underlying primary insurance is exhausted, the excess policies may need to pay the per occurrence limits numerous times without exhausting. Certain of the excess policies in these years have settled, but others are available to provide coverage.

Beginning in 1983, BSA insurance policies generally provide for aggregate limits applicable to abuse claims. BSA also began procuring significantly more excess insurance with higher aggregate limits.

From 1986 through 2018, BSA purchased primary and first-layer excess matching deductible policies that require BSA to pay or reimburse deductibles before excess coverage attaches over and above either a primary policy or a first-layer excess policy.

Also, from 1986 through 2018, BSA purchased multiple layers of excess insurance that, in most years, provide over $140 million in excess insurance coverage.

From 1983 forward, certain policies are exhausted, and certain insurers are insolvent, but there is $3.6 billion worth of available aggregated coverage, the actual value of which will not be known until all claims have hit the policies and been paid.”

Local Councils lacked coverage before 1971

Prior to 1971, Local Councils were not covered under BSA insurance policies.

Beginning in 1971 through 1974, BSA gave Local Councils the ability to pay a premium to become an additional insured under BSA’s general commercial liability policies… . From 1975 through the end of 1977, all Local Councils were additional insureds under insurance policies issued to BSA.

Beginning in 1978 through the present, BSA implemented a General Liability Insurance Program by which all Local Councils were added as named insureds under insurance policies issued to BSA.โ€

Richard R. Hammar is an attorney, CPA and author specializing in legal and tax issues for churches and clergy.

Takeaways for Church Leaders From the Boy Scouts’ Bankruptcy

Behind the Boy Scouts’ bankruptcy are victim-plaintiffs whose enormous pain, suffering, and loss hold valuable warnings for church leaders.

Many helpful takeaways are in the 200-page ruling issued by the judge overseeing the Boy Scouts of Americaโ€™s bankruptcy proceeding.

Weโ€™ve summarized a few of them here:

Takeaway 1: Boy Scouts of America (BSA) is a debtor with tens of thousands of non-debtor entities. The Boy Scouts bankruptcy proceeding is a mass tort case that involves sexual abuse claims. The Boy Scouts bankruptcy case also underscores BSAโ€™s violation of trust as a national nonprofit organization with a household-recognized name and more than 100 years of history. The victims and their families suffered abuse. They now seek compensation. The also want to ensure that, to the extent BSA survives, it does so in an environment where abuse is both exposed and dealt with.

Takeaway 2: More than 82,000 claimants filed proofs of claim asserting sexual abuse. More than 1,000 claimants sent letters to the court, many telling their stories for the first time. Meanwhile, BSA continues its mission by offering more than 1 million boys and girls opportunities to learn self-sufficiency and leadership.

Takeaway 3: Both the national BSA office and its local councils and chartered organizations are defendants in hundreds of lawsuits alleging sexual abuse. These cases contain horrific details into specific abuse cases as well as grooming activities that extend back more than a century. Moreover, the cases suggest BSA maintained secret records of volunteers accused of molesting scouts. These are the โ€œineligible volunteers files,โ€ or โ€œperversion files.โ€

Some plaintiffs allege BSA enjoyed โ€œtop-downโ€ control over the local councils and chartered organizations. Others allege local councils and chartered organizations acted as BSA agents. Still others allege adult volunteers acted as BSA agents with BSAโ€™s blessing.

Takeaway 4:  Many legal theories are in play as plaintiffs look to hold someโ€”or allโ€”defendants liable for their acts. These theories include:

  • Negligence
  • Gross negligence
  • Negligent retention
  • Negligent supervision
  • Fraudulent concealment
  • Willful and wanton misconduct
  • Constructive fraud
  • Breach of fiduciary duty

Meanwhile, some complaints separate the allegations by defendant. Others lump all defendants together as a single, harmful group.

The plaintiffs seek economic and non-economic damages and punitive damages. They also want names of known abusers made public and letters of apology. They want a toll-free number established so others may report abuse.

It is important to also understand that BSA settled some very large claims before seeking bankruptcy protection. One case involved 16 victims of a notorious abuser from the 1970s named Thomas Hacker. BSA filed and lost statute of limitation motions and later settled with the victims for almost $90 million.

Takeaway 5: At least 16 plaintiffs law firms or entities ran almost 11,000 ads in 90 days (from radio spots to half-hour infomercials) targeting potential claimants in 2020.

Takeaway 6: Many victims want the BSA to adopt new or expanded youth protection procedures as part of any settlement to their claims.

These include:

  • Mandatory routine criminal background checks
  • Registering all adults staying overnight while leading scouting activities
  • Creating a single, accessible youth protection manual
  • Creating trauma-informed, clinical- and evidence-based training materials
  • Teaching scouts how to recognize and report inappropriate behavior
  • Creating better incident reporting procedures to include mandatory reporting anytime an adult offender is placed in the volunteer screening database
  • Creating a place of remembrance for all child abuse survivors in prominent places at all BSA High Adventure bases, along with a survivor-focused path to Eagle Scout
  • Improved volunteer screening through a public-facing volunteer screening database that is also shared with other youth service organizations.
  • Creating better incident reporting procedures to include mandatory reporting anytime an adult offender is placed in the volunteer screening database
  • Creating a place of remembrance for all child abuse survivors in prominent places at all BSA High Adventure bases, along with a survivor-focused path to Eagle Scout
  • Improved volunteer screening through a public-facing volunteer screening database that is also shared with other youth service organizations.

Richard Hammar also found several insurance takeaways for church leaders within the BSA bankruptcy ruling.

Find them right here.


Key revelations in the Boy Scouts bankruptcy

The damages are substantial.

Sexual molestation of minors can come with a heavy financial penalty. Again, the court noted BSAโ€™s almost $90 million settlement with 16 victims. Remember, there are more than 82,000 claims currently pending against BSA.

Churches are not automatically liable for the sexual abuse of minors.

There must be a legal basis for liability in cases of sexual abuse of minors that happens on a church premises or in the course of church activities.

The court mentioned nine of them:

  • Negligence
  • Gross negligence
  • Negligent retention
  • Negligent supervision
  • Fraudulent concealment
  • Willful and wanton misconduct
  • Gross negligence
  • Constructive fraud
  • Breach of fiduciary duty

Victims of child sexual abuse in a church generally cite one or more of these theories of liability in an attempt to hold the church liable for the abuse.

What is โ€œnegligence?โ€

Negligence refers to conduct that creates an unreasonable risk of foreseeable harm to others. It connotes carelessness, heedlessness, inattention, or inadvertence.

But church leaders should understand that churches are not “guarantors” of the safety and well-being of children. They are not liable for every injury that occurs on their premises in the course of their activities. Generally, they are responsible only for those injuries that result from their negligence or some other malfeasance.

One common form of negligence is negligent selection. Negligent selection is when an organization fails to responsibly, and with due care, choose volunteers and paid workers whose duties involve the supervision or custody of minors.

Abuse victims suing churches often allege negligent selection.

What is โ€œnegligent retention and supervision?โ€

Negligent retention means that a church knows an employee or volunteer who interacts with minors may pose a risk of harm to minors, but retains that person anyway.

Negligent supervision means that a church is careless with how it supervises children on the church premises and during off-campus church activities.

Gross negligence and willful and wanton misconduct all can lead to punitive damages not covered by insurance.

Gross negligence, by definition, is more serious than negligence because it indicates a party showed a lack of care that demonstrated reckless disregard for the safety of others. Willful misconduct suggests an intent to injure, while wanton misconduct suggests indifference about whether an act would harm others.

BSA victims alleged gross negligence and willful and wanton misconduct, opening the door for a court to award punitive damages.

Punitive damages go beyond just compensating victims for whatever loss they sustained.

They are designed to punish a wrongdoer for particularly reprehensible or outrageous conduct.

They also represent a potentially uninsured risk.

To illustrate, in one case, a punitive damage award was based on the fact that church officials repeatedly and knowingly placed a priest in situations where he could sexually abuse boys and then failed to supervise him and disclose his sexual problem. Clearly, church officials did not intend for the priest to molest anyone. But, under the circumstances, the jury concluded that the church’s actions were sufficiently reckless to justify an award of punitive damages.

For church leaders, reckless inattention to risks can lead to punitive damages. The problem then becomes one of insurance, as many church insurance policies exclude punitive damages.

One example of gross negligence or willful and wanton misconduct that can potentially  lead to punitive damages is a failure by church leaders to implement effective procedures for the selection and supervision of youth workers.

Gross negligence and willful and wanton misconduct also can lead to the loss of limited liability under state law for uncompensated officers and directors of churches.

State and federal laws provide limited immunity from legal liability to the uncompensated officers and directors of nonprofit corporations (including churches) for their ordinary negligence. This is an important protection.

However, most of these laws do not protect officers and directors from liability for their gross negligence or willful and wanton misconduct.

Gross negligence and willful or wanton misconduct also can bring personal liability.

Church leaders are more likely to be personally sued if they’re found guilty of gross negligence.

Church leaders that show indifference to information that clearly demonstrates improper behavior by a staff member or volunteer worker can be viewed by a court as being grossly negligent. This makes it more likely such leaders will be personally sued.

Richard R. Hammar is an attorney, CPA and author specializing in legal and tax issues for churches and clergy.

IRS Unveils Voluntary Withdrawal Program for Pending ERC Claims

IRS says erroneous ERC claimsโ€”many spurred by aggressive third partiesโ€”prompted voluntary withdrawal program.

Last Reviewed: January 22, 2024

The Internal Revenue Service (IRS) launched its promised voluntary withdrawal program for pending Employee Retention Credit (ERC) claims.

The agency unveiled the process just weeks after suspending new applications for the pandemic-related relief.

In late December, the agency announced additional details, including a March 22, 2024, deadline to participate, and a provision allowing parties who voluntarily participate to only have to repay 80 percent of the credit they received.

Meanwhile, the agency continues warning small businesses, nonprofits, and churches of unscrupulous third parties who aggressively push filings without fully vetting the employerโ€™s eligibility.


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ERC claims can be withdrawn, amended

Under the voluntary process, employers that filed for the ERCโ€”but have not yet received a refund and believe the claim is likely ineligibleโ€”can โ€œwithdraw their submission and avoid future repayment, interest, and penalties,โ€ the IRS announced.

Employers who received a refund check, โ€œbut havenโ€™t yet cashed or deposited it, can still withdraw their claim,โ€ the agency added.

Employers who received and deposited refund checks, and now believe all or part of their claim may not be eligible, can file an amended return.

The agency posted a Q&A series further explaining ERC eligibility, the withdrawal process, and amending a return to correct a previously processed refund.


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Mistaken claims and rampant fraud

The ERC was created in 2020 as part of the congressional response to the unfolding COVID-19 pandemic. The credit aimed to help employers retain employees while government-mandated shutdowns hampered operations.

Many small employers, including churches, are potentially eligible. However, the process for determining eligibility and properly claiming the credit is complex. Depending on the employerโ€™s size, and the demonstrated impact, refunds can amount to tens or hundreds of thousands of dollarsโ€”or even larger in very limited situations.

Numerous third partiesโ€”many formed specifically for ERC claimsโ€”have aggressively marketed their consulting services. They’ve promised large refunds in exchange for sizable contingency fees.

These organizations push employers to submit claims without fully determining  their eligibility.

As a result, fears of mistaken claims and rampant fraud have followed. The agency said it has already denied more than 20,000 claims and sent letters to more than 20,000 recipients indicating likely problems with credits received. The IRS also said it has already received withdrawals totaling more than $100 million.

Matthew Branaugh is an attorney and editor for Church Law & Tax.

Key Tax Dates October 2023

Key tax dates for October 2023 include employees with six-month extensions for filing 2022 tax returns, among others.

Key tax dates for October 2023 include monthly filing requirements related to payroll taxes, some semiweekly requirements, and a few deadlines unique to the month.

Monthly requirements

If your church or organization reported withheld taxes of $50,000 or less during the most recent lookback period (for 2023 the lookback period is July 1, 2021, through June 30, 2022), then deposit withheld payroll taxes each month. Monthly deposits are due by the 15th day of the following month.

Note, however, that if withheld taxes are less than $2,500 at the end of any calendar quarter (March 31, June 30, September 30, or December 31), the church need not deposit the taxes. Instead, it can pay the total withheld taxes directly to the IRS with its quarterly Form 941. Withheld taxes include federal income taxes withheld from the employeeโ€™s wages, the employeeโ€™s share of Social Security and Medicare taxes, and the employerโ€™s share of Social Security and Medicare taxes.


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Semiweekly requirements

If your church or organization reported withheld taxes of more than $50,000 during the most recent lookback period (for 2023 the lookback period is July 1, 2021, through June 30, 2022), then deposit withheld payroll taxes semiweekly.

For Wednesday, Thursday, or Friday paydays, deposit payroll taxes on or by the following Wednesday. This is a must.

For all other paydaysโ€”deposit payroll taxes on the Friday after the payday. This is also a must.

Note further that large employers having withheld taxes of $100,000 or more at the end of any day must deposit the taxes by the next banking day. The deposit days are based on the timing of the employerโ€™s payroll. Withheld taxes include federal income taxes withheld from the employeeโ€™s wages, the employeeโ€™s share of Social Security and Medicare taxes, and the employerโ€™s share of Social Security and Medicare taxes.

October 16, 2023: Form 1040 due for taxpayers who filed for a six-month extension

Last day to file a 2022 federal income tax return (Form 1040) for taxpayers who obtained an automatic six-month extension by filing a Form 4868 by April 18, 2023 (April 19 if you live in Maine or Massachusetts).

October 30, 2023: File employer exemption (Form 8274)

Churches hiring their first nonminister employee between July 1 and September 30 may exempt themselves from the employerโ€™s share of FICA (Social Security) taxes by filing Form 8274 by this date. (After that, treat nonminister employees as self-employed for Social Security purposes).

Only churches that oppose paying the employer’s share of FICA taxes on the basis of religious principles can use this exemption.

October 31, 2023: File quarterly federal tax return (Form 941) with payment

Churches having nonminister employees (or one or more ministers who report their federal income taxes as employees and who have elected voluntary withholding) must file an employerโ€™s quarterly federal tax return (Form 941) for the third calendar quarter by this date.

Enclose a check in the total amount of all withheld taxes (withheld income taxes, withheld FICA taxes paid by the employee, and the employerโ€™s share of FICA taxes) if less than $2,500 on September 30, 2023.

For complete information, consult the 2023 Church & Clergy Tax Guide by Richard R. Hammar, JD, LLM, CPA. Visit ChurchLawAndTax.com for the expert insights you need to manage tax issues with confidence

Richard R. Hammar is an attorney, CPA and author specializing in legal and tax issues for churches and clergy.

Does Your Church Have Sexual Abuse Liability Coverage?

Understanding sexual abuse liability coverage is key to a building a strong ministerial insurance portfolio.

These days, churches would do well to pay particular attention to sexual abuse liability coverage as child abuse cases involving churches and ministries are on the rise, especially as states look for ways to extend the time victims have to seek justice.

An essential step in the process is verifying insurance coverage and keeping up with changing laws and regulations.

Why your church needs an insurance check-up

Church insurance has become extremely complicated in recent years due to one reason: child abuse. Tragically, allegations of child sexual abuse remain the number one reason that ministries end up in court. Because of this, sexual abuse liability coverage provides a critical foundation to almost all ministry insurance programs.


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The statutes of limitation (SOL) that allows victims to pursue abuse cases also has been extended in many statesโ€”some temporarily, others for longer. Churches need to understand that they may be defending themselves against an allegation made decades from now.

For example, in New York, the statute of limitations (SOL) for filing a civil suit as a survivor has been extended. Previously, survivors could file up to the age of 23; now, they can do so until they reach 55 years old.

In California, the SOL has been increased from 24 years old to 40 years old, or within five years of the survivor discovering that the โ€œpsychological injury or illness occurring after the age of majority was caused by the sexual assault.โ€

The US Congress recently passed the Eliminating Limits to Justice for Child Sex Abuse Victims Act, eliminating statutes of limitation for filing civil lawsuits for numerous federal sex offenses.

While federal civil claims cases occur less frequently than ones filed in state courts, itโ€™s possible this trend of eliminating statutes of limitation altogether may continue at the state level.

The bottom line: Ministries must ensure that their liability limits and coverage terms are adequate to address potential claims alleging abuses from decades agoโ€”as well as ones arising decades from now.

By following the steps outlined here, your board can identify and rectify significant financial vulnerabilities facing your organization.

Caution. This article focuses on insurance coverage and financial vulnerabilities that churches and ministries face based upon abuse allegations. Leaders must also focus on training, screening, selection, and supervision policies and practices to prevent abuse, as well as ministering well when abuse victims come forward.  

Verify sexual abuse liability coverage

The first step to an insurance check-up is to confirm which, if any, of the ministryโ€™s insurance policies contains sexual abuse liability coverage.

Under the list of coverages, you may find this insurance under the names โ€œSexual Misconduct Liability,โ€ โ€œSexual Acts Liability,โ€ โ€œSexual Abuse Liability,โ€ or something similar. If the coverage is included, it is often listed beside directors and officers insurance.

When considering your coverage, it’s important to take note of the liability limit.

You must assess whether your liability limit provides adequate protection given both your involvement in youth activities and the assets you need to safeguard. Keep in mind that these types of allegations can take years or decades to come forward, meaning your ministry may be defending itself far into the future. Due to rising inflation, it’s crucial to recognize that a $300,000, $500,000, or even $1,000,000 liability limit may not hold the same value at the time of a future claim.

Also review your umbrella or excess policy and determine whether it goes over the sexual abuse liability limit. Review this policy’s combined coverage limits. Itโ€™s a good idea to review both items with your agent or broker.

How much does sexual abuse liability coverage cost?

Stand-alone abuse liability coverage typically isnโ€™t available, but the coverage can be bundled with your other insurance coverages as part of a package policy. Pricing varies widely, from a few hundred dollars per year for a small ministry with a low limit, to thousands of dollars per year for a larger, more complex ministry with protection extending into the umbrella limits.

Sexual misconduct liability coverage written on an occurrence basis tends to be slightly more expensive due to its permanent protection. On the other hand, claims-made coverage costs less initially but may incur price increases over time as additional years of protection are added.

While price is important, church leadership must be careful when choosing between short-term cost savings and adequate long-term protection.

Claims-made vs occurrence-based coverage

It can take years, even decades, for a sexual abuse allegation to surface.

For this reason, itโ€™s important to verify whether a policy purchased today will provide coverage 20 years from now. The key is knowing the difference between claims-made coverage and occurrence-based coverage.

Occurrence-based: Occurrence-based coverage is essentially โ€˜lifetimeโ€™ coverage. If a covered claim occurred during the policy period, the policy would respond regardless of when the claim was reported.

Claims-made: Claims-made coverage provides โ€˜temporaryโ€™ protection for covered claims during the policy period. To report a claim on this type of policy, the incident must have occurred during the policy period and the claim must have been reported to the carrier within the same period. This period can be adjusted based on a retroactive date (for occurrences before the policy period) or an extended reporting period (granting more time for reporting a claim after the policy expiration date).

It can be tempting for a ministry to purchase claims-made sexual abuse liability coverage for the cost savings. Sexual misconduct liability coverage written on an occurrence basis is typically a bit more expensive because it offers more permanent protection. On the other hand, claims-made coverage costs less initially, but the price may go up you add more years of protection.

However, purchasing claims-made coverage can be a costly mistake. Sexual abuse claims tend to come forward several years after the insurance policy expires. This isnโ€™t a problem for occurrence-based policies; however, the later timing for a reported sexual abuse claim can void coverage under claims-made policies.

For the most adequate coverage, and to pass on a legacy of financial stewardship to the next generation, occurrence-based coverage is typically the better choice for this type of liability.

Legacy liability

At this point, your ministry should have a solid grasp on your current sexual abuse coverage and know where you stand regarding potential future claims. Itโ€™s now time to review legacy liability.

By legacy liability, we refer to the risk that your ministry could face a sexual abuse claim today, even though it occurred 5, 10, even 25 years ago.

Document, document, document

Unbroken coverage and good coverage records are crucial in keeping your church well-prepared to address a claim. Your ministry must maintain a file of every insurance policy from today back to its inception, a process sometimes referred to as โ€œinsurance archaeology.โ€

If a claim were to occur, the very first question would be, Who was our insurer back then? This will then raise a few questions:

1. Did we have the right coverage? Review each of your prior insurance policies to ensure that your church, in fact, carried some type of sexual abuse liability coverage.

2. Can we still report a claim? Confirm if your churchโ€™s prior policies were written on a claims-made or occurrence basis. If it was claims-made, review the policy to confirm if any coverage still applies.

3. Did we have additional liability coverage? Determine if your church carried any prior umbrella or excess coverage, and whether the sexual abuse liability coverage was an underlying insurance.

Finally, repeat this documentation process for any entities your ministry has acquired or merged with. Merging with or acquiring other organizations carries the risk that unknown liabilities will carry over to the parent entity. If someone sues you over the actions of an acquired organization, your church will want to make sure the absorbed ministryโ€™s insurance will respond.

Retroactive coverage

After performing this exercise, your church may come to the unfortunate conclusion that your legacy insurance policies do not provide adequate coverage. If so, what options remain to avoid a catastrophic financial exposure?

Retroactive coverage provides protection for claims arising from incidents that occurred before the policy’s effective date, ensuring coverage against potential claims that occurred years, or even decades, prior. With retroactive coverage, churches can ensure that they have comprehensive protection for potential claims that may arise from past incidents, even all the way back to the ministryโ€™s inception date.

As more and more sexual abuse claims come forward, this type of coverage is becoming increasingly hard to find. Often, insurance companies will not provide this coverage unless the church signs a statement denying any awareness of potentially pending claims. However, it is still possible to acquire this important coverage. Contact your churchโ€™s insurance agent or broker to find out whether your church can.

Your Church Insurance Check-Up Checklist

Regularly reviewing and updating your church’s insurance policies is essential. By following this checklist, you can leave a lasting risk management legacy for your congregation and ministry for years to come.

1. Verify current sexual abuse liability coverage

  • Confirm if your existing policies include sexual abuse liability coverage.
  • Check the terminology: It may be listed as โ€œSexual Misconduct Liability,โ€ โ€œSexual Acts Liability,โ€ or similar.

2. Assess liability limits

  • Evaluate whether your liability limit is adequate, considering your ministryโ€™s involvement in youth activities and the assets you need to protect.
  • Account for future inflation and the potential for allegations to surface years later.

3. Review additional coverage

  • Examine your umbrella or excess policy to see if it extends over your sexual abuse liability limit.
  • Consult with your insurance agent or broker to confirm your combined coverage limits.

4. Evaluate coverage type

  • Given the long-term nature of sexual abuse allegations, strongly consider occurrence-based coverage over claims-made coverage.

5. Document previous policies

  • Perform โ€œinsurance archaeologyโ€ to compile all previous insurance policies, including those of acquired organizations.
  • Review each policy for its type of sexual abuse coverage, if any.

6. Legal consultation

  • Consult your attorney or a specialized church insurance agent regarding your jurisdictionโ€™s statutes of limitations in the context of your insurance history.

7. Assess legacy liability

  • Document any acquired or merged entities, and review their insurance policies for evidence of prior sexual abuse liability coverage.

8. Explore retroactive coverage options

  • Review your legacy policies with the board and church leadership, and if needed investigate purchasing retroactive coverage.

9. Maintain comprehensive documentation

  • Keep all insurance policy records, both current and past, in a well-organized and accessible manner.

By taking these steps, you can ensure that your ministry is adequately protected against potential risks and liabilities, both now and in the future.

Charlie Cutler is managing partner, ChurchWest Insurance Services.

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